Appendix C
4/29/14

 

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

 

Revisions to Senate Policy 10-00 and related Senate policies 02-00, 02-50, 02-80, 05-80, 12-00, 12-30, 12-70, 14-00, 16-00, 32-30, 32-40, 34-89, 47-70, 48-40, 51-50, 56-30, 58-60, 67-00

 

(Legislative)

 

Implementation: Upon approval by the Senate & revision of relevant AAPPM policies by the Administrative Council on Undergraduate Education

 

Introduction and Rationale:

 

As an institution of higher education, The Pennsylvania State University is committed to making post-high school education available to all who possess a high school diploma or its equivalent without regard to personal characteristics not related to ability, performance, or qualifications.  Although access to education opportunities of the University is open to all, courses offered for credit are available to those holding a high school diploma or its equivalent.

 

An applicant seeking to pursue a degree program and holding a high school diploma or its equivalent, but has not met all requirements of 05-81 Minimum Entrance Requirements for Admissions to Baccalaureate Degree Programs or 05-82 Minimum Entrance Requirements for Admission to Associate Degree Programs may be admitted to enroll in credit courses at the University as a degree-seeking provisional student.

 

Degree-seeking provisional students are enrolled at every undergraduate campus.  Although the total number of students enrolled across the University has been declining in recent years from 517 in Fall 2010 to 367 in Fall 2013, there are valid circumstances in which a student is admitted as a degree-seeking provisional student.  Adult learners and veterans, in particular, may not have met all requirements governing baccalaureate and associate degree admission (ie. standardized test scores, Carnegie units) yet show evidence of the ability to succeed at Penn State.  In Fall 2013, 43.9% (161) degree-seeking provisional students were adult learners and an additional 15.3% (57) were veterans, as defined by the University.

 

As a recipient of considerable Federal Title IV Student Aid funding, Penn State is required to comply with all related regulations that govern this funding.  The University has recently reviewed student eligibility requirements in Title IV to ensure that policies align with procedures.  One area of this review was Senate Policy 10-00 that defines students admitted to Penn State as degree-seeking provisional students.  Federal regulations state that students admitted to a degree program as regular students with conditions can receive Federal student aid funding.  In practice, the University does meet this requirement; however, Senate Policy 10-00 has not been reviewed since 1988 and its language does not reflect current practice for admitting degree-seeking provisional students.

 

The Senate Committee on Admissions, Records, Scheduling and Student Aid (ARSSA) has made revisions to Senate Policy 10-00 and all related Senate policies that address degree-seeking provisional students:

 

Revised Policies

02-00 (Classification of Undergraduate Students)

02-50 (Degree-Seeking Provisional Student)

02-80 (Nondegree Student)

05-80 (First-Year Admission as a Baccalaureate or an Associate Degree Candidate A-1)

10-00 (Degree-Seeking Provisional Students)

12-00 (Admission of a Degree-Seeking Provisional Student as a Degree Candidate)

12-30 (Baccalaureate Degree Candidate)

12-70 (Associate Degree Candidate)

14-00 (Nondegree Student Classification and Course Enrollment)

16-00 (Degree Candidate to Nondegree Student)

32-30 (Responsibilities of Advisers & Advisees)

32-40 (Assignment of Adviser)

34-89 (Course Drop)

47-70 (Online Student Progress Report; formerly Mid-Semester Evaluation)

48-40 (Deferred Grades)

51-50 (Cumulative Grade-Point Average)

56-30 (Withdrawal)

58-00 (Academic Renewal)

67-00 (Athletic Competition)  

02-00 Classification of Undergraduate Students


Any person who has not been dismissed or suspended from any college or university for disciplinary reasons, may enroll in credit courses at The Pennsylvania State University under policies established by the University Faculty Senate in one of the following three groups:

 

·         02-20 Degree Candidates

·         02-50 Degree-Seeking Provisional Student

·         02-80 Nondegree Student


02-50 Degree-Seeking Provisional Student

Revisions to Policy 02-50 were approved by the Senate on August 28, 2012.  This policy is shown below.  Implementation pending ACUE action.  To view revisions, see the legislative report.

A person who does not meet the normal criteria (entrance requirements or admission standards) for admission as a degree candidate may be accepted as a provisional student and enroll in credit courses, if space is available, to pursue a program leading to either a baccalaureate degree or an associate degree if the requirements specified in 10-00 are met. A provisional student must hold a high school diploma or its equivalent. A provisional student may apply to enroll in credit courses, if space is available, to pursue a program leading to either a baccalaureate degree or an associate degree if, when an application for admission is made, the applicant does not meet the normal criteria (entrance requirements, admission standards, advanced standing requirements) required for admission as a degree candidate. To enroll in credit courses, such an individual must meet the requirements specified in Section 10-00. A provisional student may become a degree candidate under conditions specified in Section 12-00. A provisional student may become a nondegree student under conditions specified in Section 16-00.  A student who is seeking to pursue either a baccalaureate or associate degree, holds a high school degree or equivalent, but does not meet all criteria specified in Sections 05-00 and 06-00 may be admitted to the University as a degree-seeking provisional student.  The individual must meet all requirements specified in Section 10-00.  A provisional student must hold a high school diploma or its equivalent.  A provisional student may apply to enroll in credit courses, if space is available, to pursue a program leading to either a baccalaureate degree or an associate degree it, when an application for admissions is made, the applicant does not meet the normal criteria (entrance requirements admission standards, advanced standing requirements) required for admission as a degree candidate.  To enroll in credit courses, such an individual must meet the requirements specified in Section 10-00.   A provisional student may become a degree candidate under conditions specified in Section 12-00.  A provisional student may become a nondegree student under conditions specified in Section 16-00.

Revised Editorially: 3/2/76; Revised: 3/13/12


02-80 Nondegree Student

A person enrolled in a course who is not a degree candidate or degree-seeking provisional student is classified as a nondegree student. A nondegree student must either hold a high school diploma or its equivalent to take undergraduate courses. Exceptions may be made by the Undergraduate Admissions Office for students currently enrolled in high school (dual-enrollment students). A nondegree student may apply to enroll, if space is available, in credit courses if the requirements specified in Section 14-00 are met. A nondegree student may become a degree candidate under conditions specified in Section 18-00.
Revised Editorially: 3/2/76; Revised: 1/10/78; Revised: 5/2/78; Revised: 3/13/12; Revised Editorially: 12/5/12


05-80 First-Year Freshman Admission as a Baccalaureate or an Associate Degree Candidate

 

1.  A Baccalaureate Degree Candidate--must meet both the minimum entrance requirements (Carnegie Units) and the minimum admission standards (prediction of academic performance--referred to as the evaluation index) for the college of enrollment or for the Division of Undergraduate Studies, whichever is appropriate. The minimum entrance requirements are specified in Senate Policies 05-81 and 05-82, and the components of the evaluation index are specified in the Freshman Evaluation Procedure.

 

Note a: Admissibility of an applicant formerly enrolled in courses at another accredited college or university is determined by the applicant's academic performance in such courses as well as by the high school record and standardized test scores.

   

Note b: An applicant who does not meet all the criteria specified in Sections 05-00 and 06-00 will be considered for admission as a degree seeking provisional student in accordance with the policies and procedures of Section 10-00. An applicant who does not meet the entrance requirements and/or the admission standards (and who is not included in any special admissions programs of the type identified in the "Statement of Basic Admissions Policies," item 6) may apply to enroll in courses as either a provisional student in accordance with the policies and procedures of Section 10-00 or as a nondegree student in accordance with the policies and procedures of Section 14-00.

 

2.  An Associate Degree Candidate--must meet both the minimum entrance requirements (Carnegie Units) and the minimum admission standards (prediction of academic performance) for the major or for the Division of Undergraduate Studies, whichever is appropriate. The minimum entrance requirements are specified in Appendix D. (Notes a and b under the preceding paragraph also apply to this paragraph.)

 

A-1 Freshman Application Procedure  

Initial Legislation: 6/5/73 (as Rule A-10; A-11) ; Revised: 10/9/73 (as Rule A-10; A-11); Revised: 3/2/76; Revised: 3/14/95; Revised Editorially: 6/6/12


 10-00 Degree-Seeking Provisional Students

 

An applicant seeking to pursue a degree program and holding a high school diploma or its equivalent may be admitted to enroll in credit courses at the University as a degree-seeking provisional student. but without the criteria required for admission as a degree candidate specified in Sections 05-00 and 06-00, may enroll in credit courses at the University. A degree –seeking provisional student is considered a regular student for registration and academic advising and is entitled to all services provided to all students of the University.  A degree-seeking provisional student that is admissible to the University may enroll in credit courses if the following criteria are met:

 

1.  The applicant provides evidence of academic success based on credentials submitted with the application; however, does not meet all criteria specified in Sections 05-00 and 06-00. student is making satisfactory progress toward admission as a degree candidate. Progress is satisfactory if a student has completed 18 credits with a minimum cumulative grade-point average of 2.00 (on a 4.00 scale). If a student has completed 18 credits with less than a 2.00 cumulative grade-point average, the student is given a warning. A student who has completed 27 credits with a cumulative grade-point average of less than 2.00 will not be permitted to enroll as a provisional student in any subsequent semester, unless the student has earned more than a 2.00 grade-point average in the most recently completed semester. No student, regardless of cumulative grade-point average, who has completed 36 credits will be permitted to enroll as a provisional student in any subsequent semester. A provisional student may apply to become a degree candidate as specified in Section 12-00 or a nondegree student as specified in Section 16-00. (Refer to Section 51-50 for calculation of cumulative grade-point average.)

 

2.  The applicant has not been dismissed for unsatisfactory scholarship from any other college or university previously attended.  Space is available after degree candidates have been accommodated.

 

3.  The applicant has not been dismissed or suspended for nonacademic reasons from any college or university. The student has not been dropped for unsatisfactory scholarship from any college or university previously attended.

3a.4.  The student has not been dismissed or suspended for nonacademic reasons from any college or university. An applicant who has any criminal or disciplinary issues and is not in good standing at another accredited college or university must have received clearance from the Office of Student Conduct.  for disciplinary reasons must consult with the director of Judicial Affairs for admissions clearance  

Note a: 5.  An applicant with a baccalaureate or higher degree is not eligible to enroll as a degree-seeking provisional student and can be referred to the Graduate School for non degree program consideration.

 

Note a: After a student is admitted as a degree candidate, the dean of the college of enrollment decides which credits earned as a provisional student can be used to fulfill the degree requirements.

 

Note b: An applicant holding a baccalaureate degree or higher is not eligible to enroll as a provisional student. The applicant is referred to the graduate nondegree program.

 

A-3 Provisional Student Application Procedure  

Revised: 3/2/76 ; Revised: 6/5/79 ; Revised: 6/2/81; Revised: 12/6/88


 12-00 Admission of a Degree-Seeking Provisional Student as a Degree Candidate Change to College of Enrollment

 

·         12-30 Baccalaureate Degree Candidate

·         12-70 Associate Degree Candidate


 12-30 Baccalaureate Degree Candidate

 

A degree-seeking provisional student must complete a minimum of 18 credits at the University with a minimum grade-point average of 2.00 and satisfy all the requirements of the college of enrollment or the Division of Undergraduate Studies to be considered for a change of enrollment. An applicant must complete a minimum of 18 baccalaureate credits with a minimum grade-point average of 2.00 as a provisional student. All these credits must be earned at this University. The applicant also must satisfy the entrance requirements (Carnegie Units) of the college of enrollment.

 

Note: A person planning to apply for admission as a baccalaureate degree candidate should be aware of the program requirements of the college concerned while taking courses as a provisional student. A person may take courses to make up deficiencies in the entrance requirements (Carnegie Units) or in the advanced standing requirements.

 

A-6 Provisional Student (Degree Seeking)/Nondegree to Degree-Commonwealth Campuses/Penn State Erie, The Behrend College  

Revised: 3/2/76 ; Revised: 3/14/78


 12-70 Associate Degree Candidate

 

A degree-seeking provisional student must complete a minimum of 9 credits at the University with a minimum grade-point average of 2.00 and satisfy all the requirements of the college of enrollment or the Division of Undergraduate Studies to be considered for a change of enrollment. An applicant must complete a minimum of 9 credits with a minimum grade-point average of 2.00 as a provisional student. All these credits must be earned at this University. The applicant also must satisfy the entrance requirements (Carnegie Units) of either the major in which enrollment is desired or of the Division of Undergraduate Studies if the student wishes to enroll in that division. An applicant who has completed at least the equivalent to one year's associate degree work before applying for admission as an associate degree candidate must have the approval of either the dean of the college in which enrollment is desired or of the dean of the Division of Undergraduate Studies if the student wishes to enroll in that division.


Note: A person planning to apply for admission as an associate degree candidate should be aware of the program requirements of the college or major concerned while taking courses as a provisional student. A person may take courses to make up deficiencies in the entrance requirements (Carnegie Units).


A-5 Degree-Seeking Provisional Student to Degree Candidate Application Procedure  

Revised: 3/2/76  


14-00 Nondegree Student Classification and Course Enrollment

A nondegree student who has not been dropped from degree or provisional status by this University or any other college or university for unsatisfactory scholarship will be listed as a nondegree regular student and may enroll in any number of credits, not to exceed the typical credit load of a full-time student per semester if criteria 1, 2, and 3 are met. Nondegree regular students who change from degree candidates to nondegree regular or who intend to become degree candidates must also meet criterion 4.

 

A nondegree student who has been dropped from degree or provisional status by this University or any other college or university because of unsatisfactory scholarship will be listed as a nondegree conditional student and may enroll in a maximum of 12 credits per semester if criteria 1, 2, 3, and 4 are met.

 

1.  The student has completed the prerequisites for the courses to be scheduled or has obtained permission from the instructor to schedule the course.

 

2.  Space is available after degree candidates and provisional students have been accommodated.

 

3.   The student has not been dismissed or suspended for nonacademic reasons from any college or university. An applicant not in good standing at another accredited college or university for disciplinary reasons must consult with the director of the Office of Student Conduct for admissions clearance.

 

4.  The student has obtained academic advising/counseling from an adviser/counselor designated by the academic unit to which admission, or reinstatement and re-enrollment, is desired.

 

Note: A student must be admitted, or reinstated and re-enrolled, as a degree candidate to apply the credits earned as a nondegree student toward fulfilling the requirements for a degree. The dean of the college of enrollment shall decide which credits may be used to fulfill the degree requirements.

 

A-4 Nondegree Application Procedure  

Revised: 3/2/76 ; Revised: 1/10/78 ; Revised: 3/14/78 ; Revised: 5/2/78 ; Revised: 9/7/78 ; Revised: 2/1/83; Revised: 4/28/87; Revised: 2/29/00; Revised Editorially: 7/6/11; Revised: 3/13/12


16-00 Degree Candidate or Provisional Student to Nondegree Student

 

A baccalaureate or associate degree candidate may enroll as a nondegree student after completion of a semester only if the candidate either has withdrawn from degree candidacy or has been dropped from degree candidacy for poor scholarship. To subsequently become a degree candidate, a student who has withdrawn from candidacy must apply for re-enrollment as a candidate in accordance with the policies and procedures specified in Section 58-00. A student who has been dropped for poor scholarship must first apply for reinstatement in accordance with the requirements and procedures of the college to which reinstatement is sought.

           

A-7 Procedure

Revised: 3/2/76 ; Revised: 3/14/78


32-30 Responsibilities of Advisers and Advisees

 

The policies of section 32-30 delineate the responsibilities of advisers and advisees within each of the various university advising systems.

 

Both advisers and advisees share responsibility for making the advising relationship succeed. By encouraging their advisees to become engaged in their education, to meet their educational goals, and to develop the habit of learning, advisers assume a significant educational role. The advisee's unit of enrollment will provide each advisee with a primary academic adviser, the information needed to plan the chosen program of study, and referrals to other specialized resources.

 

Responsibility for providing the student with a primary academic adviser is as follows:

 

• Degree Students

University Park – The college in which the student is enrolled or the Division of Undergraduate Studies is responsible for providing the student with a primary academic adviser.

 

Commonwealth Campuses – The campus where the student is enrolled is responsible for providing the student with a primary academic adviser.

 

Nondegree Conditional Students

 

University Park – The college where the student is seeking reinstatement and/or re-enrollment is responsible for providing the student with a primary academic adviser.

 

Commonwealth Campuses – The campus where the student is enrolled is responsible for providing the student with a primary academic adviser.

 

Nondegree Conditional Students who have never been enrolled in degree status at Penn State and all Nondegree Regular Students

 

University Park – The college to which the student seeks admission or the Division of Undergraduate Studies (if the student is undecided or exploring curricular options) is responsible for providing the student with a primary academic adviser.

 

Commonwealth Campuses – The campus where the student is enrolled is responsible for providing the student with a primary academic adviser.

 

Degree-Seeking Provisional Students

 

University Park–The Division of Undergraduate Studies is responsible for providing the student with a primary academic adviser.

 

Commonwealth Campuses–The Division of Undergraduate Studies designee at the campus where the student is enrolled is responsible for providing the student with a primary academic adviser.

 

The college or department also will monitor the progress of its advisees towards satisfactory completion of all graduation requirements. Advisees in turn will routinely contact their advisers each semester and will assume final responsibility for course scheduling, program planning, and the successful completion of graduation requirements.

 

B-3 Responsibilities of Advisers and Advisees

Revised: 9/9/75;Revised: 5/5/81 (as 32-90); Revised Editorially: 4/10/07; Revised: 12/8/09; Revised: 3/16/10


32-40 Assignment of Adviser

Degree Candidates

 

University Park – Responsibility for assignment of adviser for every student with degree status rests with the college in which the student is enrolled or the Division of Undergraduate Studies.

 

Commonwealth Campuses – Responsibility for assignment of adviser rests with the campus where the student is enrolled.

 

Degree-Seeking Provisional Students

 

University Park – Responsibility for assignment of adviser rests with the Division of Undergraduate Studies.

 

Commonwealth Campuses – Responsibility for assignment of adviser rests with the Division of Undergraduate Studies designee at the campus where the student is enrolled.

 

Nondegree Conditional Students previously enrolled at Penn State

 

University Park – Responsibility for assignment of adviser rests with the college to which the student seeks reinstatement and/or re-enrollment.

 

Commonwealth Campuses – Responsibility for assignment of adviser rests with the campus where the student is enrolled.

 

Nondegree Conditional Students not previously enrolled in degree status at Penn State and all Nondegree Regular Students

 

University Park – Responsibility for assignment of adviser rests with the college to which the student seeks admission or with the Division of Undergraduate Studies if the student is undecided or exploring curricular options.

 

Commonwealth Campuses – Responsibility for assignment of adviser rests with the campus where the student is enrolled.

 

B-4 Assignment of Advisers  

Revised: 12/18/79 ; Revised: 1/31/06; Revised: 12/8/09; Revised: 3/16/10

 


 34-89 Course Drop

 

A student may drop a course without academic penalty during the Course Drop period (however, a tuition penalty may be assessed according to Penn State’s tuition policies – see http://www.bursar.psu.edu/adjustments.cfm#PENALTY). This period is the first ten (10) calendar days of either the fall or spring semester, if the duration of the course is equal to the duration of the semester. For all other courses (those not equal in duration to a semester of which they are part and all courses offered in the summer), the duration of the Drop Period is calculated by multiplying ten (10) days by the duration of the course (in days) divided by seventy-five (75) days, and then rounding up to the next higher whole number of days.

 

There is no limit to the number of courses/credits that can be dropped during this period and courses dropped during this period do not show up on the student's academic record.

 

The Late Drop period for a course begins with the first calendar day after the Course Drop period and ends on the day when 80 percent of the duration of the course is attained. During the Late Drop period, the student may drop a course (Late Drop), and a WN symbol will be entered on the student’s academic record. Specific rules regarding the use of Late Drop credits are as follows:

 

1.  Use of the Late Drop during the Late Drop period is limited to a maximum of 16 credits for undergraduates in baccalaureate programs. Students registered as nondegree (regular or conditional), degree-seeking provisional, and associate degree students are limited to ten Late Drop credits.

 

2.  If a student's period of enrollment is interrupted, the available Late Drop credits do not get reset upon re-enrollment except in the case of academic renewal (Policy 58-60).

 

3.  Late Drop credits used while a student is in nondegree or degree-seeking provisional status will count towards the Late Drop credit limit when the student enters or re-enters a degree program (baccalaureate or associate).

 

4.  Late Drop credits used in one degree program will count towards the Late Drop credit limit for students who switch to another degree program without earning a degree in the first program. However, if a degree in the first program is earned and a student pursues a sequential degree (Policy 60-20), the Late Drop credits are reset to the number allowed for the sequential degree.

 

Note: By exercising a Late Drop, a student may be seriously jeopardizing his or her expected progress toward graduation. It is possible that a student will not be able to schedule the dropped course in the succeeding semester for a variety of reasons, thereby delaying progress toward graduation. In addition, financial aid may be affected. Therefore, students with financial aid are strongly urged to consult with Penn State’s Office of Student Aid.

 

A student may not drop or late drop the last/only course on his/her schedule. Dropping or late dropping the last/only course must be done through a withdrawal (policy 56-30).

 

C-2 Registration  

Revised: 3/6/73 (as Rule J-2) ; Revised: 8/7/73 (as Rule J-2); Revised: 4/2/74 (as Rule J-2); Revised: 11/12/74 (as Rule J-2); Revised: 10/14/75 (as Rule J-2);
Revised: 12/6/77; Revised: 5/2/78; Revised: 2/5/80; Revised: 6/2/81; Revised: 9/8/81; Revised: 10/6/81; Revised: 4/6/82; Revised: 5/25/82; Revised: 3/21/89;
Revised: 2/19/91; Revised: 9/14/93; Revised: 4/25/95; Revised: 3/16/04; Revised: 4/28/09; Revised: 3/16/10; Revised: 4/27/10; Revised: 4/23/13


47-70 Online Student Progress Report (Formerly Mid-Semester Evaluation)

 

Between the start of the third week and the end of the sixth week of classes during both fall and spring semesters, each instructor shall evaluate the performance of each 1. non-transfer degree candidates who are enrolled in their first or second semester (summers not included) 2. Degree-seeking provisional students and 3. nondegree regular students who have earned 27 or fewer credits. If any such student has a grade of less than C, the instructor will record that information. The student and his/her adviser will be notified that the performance is unsatisfactory.

 

G-7 Online Student Progress Report Procedure  

Revised: 9/13/83; Revised: 4/28/87; Revised: 4/29/08; Revised Editorially: 9/1/09



48-40 Deferred Grades

 

If, for reasons beyond the student's control, a student is prevented from completing a course within the prescribed time, the grade in that course may be deferred with the concurrence of the instructor. The symbol DF appears on the student’s transcript until the course has been completed. Non-emergency permission for filing a deferred grade must be requested by the student before the beginning of the final examination period. In an emergency situation, an instructor can approve a deferred grade after the final exam period has started. Under emergency conditions during which the instructor is unavailable, authorization is required from one of the following: the dean of the college in which the candidate is enrolled; the executive director of the Division of Undergraduate Studies if the student is enrolled in that division or is a provisional student; the campus chancellor of the student's commonwealth campus.

 

In certain courses where normal work of the course extends beyond the scheduled period, deferment may be granted routinely for all students in the course if prior approval of the Senate Committee on Curricular Affairs has been obtained.

 

The period during which a grade may be deferred shall not extend beyond ten weeks following the end date of the course (as it appears in the schedule of courses). A deferred grade that is not changed to a quality grade by the instructor before the end of this period automatically becomes an F. A deferred grade that is automatically converted to an F can later be corrected in accordance with Senate Policy 48-30.

 

Students with DF on their transcripts will not be allowed to graduate.

 

G-3 Deferred Grades Procedure  

Revised: 1/9/73 (as Rule O-4); Revised: 1/6/76; Revised: 1/29/85; Revised: 3/26/85; Revised 4/30/85; Revised Editorially: 2/4/05; Revised Editorially: 3/12/08; Revised: 10/20/09; Revised: 3/15/11; Revised Editorially: 8/30/11           


51-50 Cumulative Grade-Point Average

 

A student's cumulative grade-point average is the weighted mean value of all grade points (see Section 51-30) earned either by enrollment or examinations in courses at the University. The cumulative GPA for a student who is completing more than one undergraduate major program, either a sequential or concurrent degree, will be computed using the grades earned in all courses taken at the University, except for the following: (Note: the words student and undergraduate student are used to designate a baccalaureate or associate degree candidate, a provisional student, or a nondegree student.)

 

1.  a baccalaureate degree candidate who has completed associate degree 800-level courses-- cumulative grade-point average will be based on all courses completed, other than associate degree 800-level;

2.  a student who has been approved for academic renewal--cumulative grade-point average will be computed in accordance with Senate Policy 58-60.  

Revised: 12/11/73 (as Rule N-1); Revised: 2/5/74 (as Rule N-1); Revised: 4/6/76; Revised: 6/2/81; Revised: 10/6/81; Revised: 4/6/82; Revised: 5/3/83;
Revised: 4/3/84; Revised: 3/29/88; Revised: 4/25/95; Revised: 4/27/99; Revised: 2/29/00; Revised: 2/1/05; Revised: 10/25/05        
        


 56-30 Withdrawal

 

A student who is unable to complete a schedule of courses for a given semester may withdraw from enrollment in all courses at the University. The student may withdraw any time up to and including the last day of classes, before the final examination period begins. If the student is a degree candidate, then at the time of withdrawal from enrollment in courses the student also withdraws from the university as a degree candidate. Thus, to enroll in courses at a later time as a degree candidate, a request for re-enrollment as a degree candidate must be made in accordance with the policies and procedures for re-enrollment given in Section 58-00. If the person is a provisional student who wishes to enroll in courses at a later time, the policies and procedures given in Section 14-00 must be followed. If the person is a nondegree student who wishes to enroll in courses at a later time, the policies and procedures given in Section 14-00 must be followed. Students withdrawing from enrollment in courses at the University before the end of a semester receive refunds according to a schedule detailed under the section on tuition and fees in the current Baccalaureate Degree Programs Bulletin or a current copy of the Schedule of Courses.

 

At University Park, if the director of University Health Services determines that a student is unable to complete a schedule of classes because of illness, the director may give the student permission to withdraw from the University. The director of University Health Services should inform either the dean of the college of enrollment or the director of the Division of Undergraduate Studies if the student is enrolled in that division of this action. If the student is not able to initiate a withdrawal, the dean of the college in which the student is enrolled or the director of the Division of Undergraduate Studies if the student is enrolled in that division may do so upon proper notification. At other locations, if the executive officer or a designated academic officer determines that a student is unable to complete a schedule of classes because of illness, the executive officer or designated academic officer may give the student permission to withdraw from the University and may also initiate the withdrawal.

 

If a student is suspended or dismissed from the University for nonacademic reasons, the director of Judicial Affairs should inform either the dean of the college of enrollment, or the director of the Division of Undergraduate Studies if the student is enrolled in that division, that the student has been separated from the University. If the student fails to initiate a withdrawal, the dean or the director of the Division of Undergraduate Studies may do so upon proper notification.

 

If a degree candidate does not register for consecutive semesters (with the exception of summer session) and does not file for a leave of absence, the person's status as a degree candidate is automatically terminated. The person must request re-enrollment and be accepted as a degree candidate following the policies and procedures of Section 58-00 before resuming as a degree candidate.

A person who was a degree candidate but who has withdrawn from the University may wish to enroll in courses at another university or college while absent from the University. To return to the University as a degree candidate, the person must request re-enrollment and be accepted as a degree candidate, following the policies and procedures given in Section 58-00. A degree candidate who wishes to take courses at another institution only during the summer session need not apply for re-enrollment as a degree candidate for the following fall semester. The procedures for obtaining credit for courses taken at other universities and colleges can be found in Sections 42-80 and 42-90.

 

Note: Before attending the other institution the candidate should secure from the dean of the college in which the candidate is enrolled, or the director of the Division of Undergraduate Studies if the candidate is enrolled in that division, verification that the courses to be taken are appropriate for the candidate's program. The candidate should prepare a written request to the director of admissions in order to determine what credits are transferable. In addition, the candidate may be requested to provide a catalog from the other institution.

 

J-1 Withdrawal Procedure

Revised: 3/5/53 (as Rule F-1) ; Revised: 3/7/72 (as Rule F-1); Revised: 12/9/75 (as Rule F-1); Revised: 1/7/75 (as Rule F-1); Revised: 5/7/74 (as Rule F-1);
Revised: 3/2/76; Revised: 6/1/76; Revised: 10/7/80


58-60 Academic Renewal

 

A previous associate or baccalaureate degree candidate seeking re-enrollment as a degree candidate according to Section 58-50 or a non-degree or provisional student seeking re-enrollment to the University may request the Registrar to approve Academic Renewal. To be approved:

 

·         The student must have had an absence of at least four-years during which they were not enrolled in any Penn State credit courses, and

·         The student's previous cumulative average was below 2.00.

 

If Academic Renewal is granted:

 

·         The student's cumulative average will start over at 0.00.

·         All prior courses and grades remain unchanged on the student's academic record.

·         The notation of Academic Renewal will be recorded on the student's transcript.

·         Courses passed with a grade of "C" or better during the earlier enrollment and approved by the dean of the college may be used to fulfill graduation requirements.

·         The number of late drop credits available to the student will be reset to the number provided by policy 34-89.

 

K-2 Re-enrollment with Academic Renewal Procedure  

Initial Legislation: 4/3/84; Revised: 5/5/75; Revised:10/14/75; Revised:11/11/75; Revised: 4/25/95; Revised: 4/23/96; Revised: 4/26/05

 


67-00 Athletic Competition l

 

1.      General

2.      Eligibility of Athletes*

3.      Grants-in-Aid

4.      Athletic Contests

5.      Athletic Schedules

6.      Delegation of Authority

 

2.  Eligibility of Athletes*


1.  In order for student-athletes to be eligible to practice and compete they must meet certain status conditions. These conditions depend on whether the intercollegiate athletics team is NCAA Division 1, Division 3, or PSUAC:

 

a) Division 1: Student-athletes must be enrolled in at least a minimum full-time program of baccalaureate studies to be eligible to practice and participate in intercollegiate athletic contests. Student-athletes in their final semester may schedule fewer than the minimum requirements for full-time status if they need fewer than twelve credits to meet graduation requirements. A full-time graduate student (attained a baccalaureate degree and scheduling a minimum of nine credits), or a student enrolled in a second baccalaureate degree program at the same institution (campus), with competitive eligibility remaining, may also practice and compete. Courses offered through World Campus may not be used to establish the minimum requirements for full-time status. If a student-athlete drops below full-time status any time during the semester (except as noted above) that student will be immediately ineligible to practice or compete. Degree-seeking Pprovisional, non-degree regular and non-degree conditional students are not considered baccalaureate candidates and are not eligible to practice or compete.

 

b) Division 3: Student-athletes shall be enrolled in at least a minimum full-time program of studies. A student-athlete enrolled in a two-year degree program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. Student-athletes in their final semester may schedule fewer than the minimum requirements for full-time status if they need fewer than twelve credits to meet graduation requirements. A full-time graduate student (attained a baccalaureate degree and scheduling a minimum of nine credits), or a student enrolled in a second baccalaureate degree program at the same institution (campus), with competitive eligibility remaining, may also practice and compete. Up to 3 credits of coursework offered through World Campus may be used to establish the minimum requirements for full-time status. If a student-athlete drops below full-time status any time during the semester (except as noted above) that student will be immediately ineligible to practice or compete. Degree-seeking Pprovisional, non-degree regular and non-degree conditional students are not considered baccalaureate candidates and are not eligible to practice or compete.

 

c)  Penn State University Athletic Conference (PSUAC): Only full-time students are eligible to practice and participate in intercollegiate athletic contests. Exceptions to full-time status may be made for baccalaureate and associate degree student-athletes during their final semester if they need less than twelve credits to meet graduation requirements. If a student-athlete drops below full-time status any time during the semester (except as noted above) that student will be immediately ineligible to practice or compete.

2.  A student-athlete from the University Park campus shall represent the University in an intercollegiate athletic contest only if the student has acquired the designated number of credits at the beginning of the appropriate semester (in residence) as follows:

Semesters in Residence 3 - Minimum Number Credits Required: 24
Semesters in Residence 5 - Minimum Number Credits Required: 40% of degree credits completed
Semesters in Residence 7 - Minimum Number Credits Required: 60% of degree credits completed
Semesters in Residence 9 - Minimum Number Credits Required: 80% of degree credits completed

 3.  A student-athlete from a campus location other than University Park shall represent the University in an intercollegiate athletic contest only if the student has acquired the designated number of credits at the beginning of the appropriate semester (in residence) as follows:

Semesters in Residence: 2 - Minimum Number Credits Required: 9
Semesters in Residence: 3 - Minimum Number Credits Required: 24
Semesters in Residence: 4 - Minimum Number Credits Required: 36
Semesters in Residence: 5 - Minimum Number Credits Required: 48
Semesters in Residence: 6 - Minimum Number Credits Required: 60
Semesters in Residence: 7 - Minimum Number Credits Required: 72
Semesters in Residence: 8 - Minimum Number Credits Required: 84
Semesters in Residence: 9 - Minimum Number Credits Required: 96

 A student-athlete from a campus location other than University Park who is deemed ineligible for not meeting the designated number of credits at the beginning of the appropriate semester (in residence) may petition to have his or her eligibility re-evaluated due to a change in the academic record.

 

3.  A student-athlete at any location is eligible to represent the University in an intercollegiate athletic contest only if the student meets the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) as follows:

 

Semesters in Residence: 2 - Minimum GPA: 1.80
Semesters in Residence: 3 - Minimum GPA: 1.90
Semesters in Residence: 4 - Minimum GPA: 1.90
Semesters in Residence: 5 - Minimum GPA: 2.00
Semesters in Residence: 6 - Minimum GPA: 2.00
Semesters in Residence: 7 - Minimum GPA: 2.00
Semesters in Residence: 8 - Minimum GPA: 2.00
Semesters in Residence: 9 - Minimum GPA: 2.00

4.  A student-athlete from a campus location other than University Park who is deemed ineligible for not meeting the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) may petition to have his or her eligibility re-evaluated due to a change in the academic record.

 

5.  A student-athlete at University Park also must comply with the current eligibility requirements of the NCAA and the Big Ten Conference, Inc. A student-athlete at other campus locations must comply with current eligibility requirements of the NCAA and/or any other athletic conference that governs the athletic contests in which the student expects to compete.

 

6.  Student-athletes transferring from another four-year institution to University Park shall not be eligible to participate in intercollegiate athletic contests until the students have completed a residence requirement of at least one full academic year, and one calendar year has lapsed since registering at the University. Exceptions may be granted as prescribed by the NCAA. However, a student who transfers to University Park from a junior college and did not fulfill the requirements of the NCAA bylaws concerning initial eligibility must complete one academic year (two semesters) and one calendar year must lapse before the student is eligible to compete. Student-athletes transferring to Penn State baccalaureate degree granting Campuses must comply with NCAA Division III regulations. A student-athlete transferring to other Penn State Commonwealth College locations must comply with the eligibility requirements that govern the athletic contests at that location.

 

7.  A graduate student may be eligible to participate in intercollegiate athletics if the student has completed a baccalaureate degree, has not exceeded the calendar-year limitations on competitive eligibility, and is a full-time student in a degree program, with one exception: students who have graduated, and return to the same institution (Penn State Campus) to complete their athletics eligibility within the five-year period, may enroll as a non-degree seeking graduate student, provided the student enrolls in courses that are approved by a particular graduate program as counting toward any graduate degree.

 

8.  A student at University Park who has participated in organized practice or competition during any academic term, and who has not continued in residence through that term, shall not become eligible until at least one calendar year has lapsed from that date of the student's re-entry according to Big Ten Conference academic eligibility rules.

 

*Detailed information about student-athlete eligibility may be found in the current NCAA Manual, for University Park the Handbook of the Big Ten Conference and for the Commonwealth Campuses the Athletic Conference Policy Manual.  

Revised: 6/3/75; Revised: 4/6/76; Revised: 5/3/83; Revised: 5/1/84; Revised: 4/18/89; Revised: 1/22/91; Revised: 3/19/91; Revised: 4/23/02; Revised: 4/27/04; Revised: 10/25/05; Revised: 12/5/06; Revised: 12/7/10; Revised: 12/6/11; Revised: 4/24/12

 


 The committee would like to thank the following individuals for their help in making these revisions: Robert Clark, Robert Kubat, Anna Griswold, Anne Rohrbach, Richard Robinett, and Jackie Edmondson.


SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

Martha W. Aynardi, Chair

David M. Babb

Stephen H. Browne

Robert E. Clark

Lydia A. Copeland

Henry J. Donahue

Anna M. Griswold

Jyotsna M. Kalavar

Robert A. Kubat

Cynthia G. Lightfoot

Richard W. Robinett, Vice Chair

Anne L. Rohrbach

Adam Snyder

Douglas E. Wolfe