67-00 Athletic Competition

Revision 4/19/16 – Bifurcated into Policies 67-10 and 67-30


67-10 Division I – Athletic Competition (University Park)

I. General

A. Jurisdiction and Oversight

The University Faculty Senate Committee on Intercollegiate Athletics shall have jurisdiction over all academic matters pertaining to intercollegiate athletics. The Intercollegiate Athletics Committee shall have oversight of the processes determining eligibility of student–athletes for practice and competition, review of athletic schedules, and taking appropriate actions when student-athletes have not met the policies set forth in Faculty Senate Policy 67-10 (referred to as 67-10). The Intercollegiate Athletics Committee shall have overall responsibility for ensuring 67-10 policies are enforced. A student-athlete who has not met any of the provisions of 67-10 shall be subject to appropriate action(s).

The intent of this Faculty Senate Policy is to stipulate policy where The Pennsylvania State University has an interest in a standard of performance that exceeds that of the NCAA, Big Ten, or other associated athletic conferences.

Current NCAA Manuals can be found at: http://www.ncaapublications.com/s-13-Manuals.aspx

B. Faculty Athletics Representative

To meet NCAA requirements and to assist the Intercollegiate Athletics Committee in fulfilling its responsibilities, a Faculty Athletics Representative to the NCAA Division I is appointed.  Authority granted this Faculty Athletics Representative is outlined in subsequent provisions of 67-10. The Faculty Athletics Representative Division I is appointed by the President of the University.

Revised: 5/3/83
Revised: 5/1/84
Revised: 4/19/16

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II. Eligibility of Athletes*

A. For student-athletes to be eligible to practice and compete they must meet certain status conditions. Conditions for eligibility for practice and eligibility for competition are certified through two different processes.

  1. On behalf of the Intercollegiate Athletics Committee, the Faculty Athletics Representative will certify student-athletes for practice.
  2. On behalf of the Intercollegiate Athletics Committee, the Faculty Athletics Representative will oversee the certification of student-athletes for competition; the final determination of eligibility for competition is determined by the Registrar’s Office.

B. Minimum Grade Point Average

A student-athlete is eligible to represent the University in an intercollegiate athletic contest only if the student meets the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) as follows:

Semesters in Residence Minimum Cumulative GPA
2 1.80
3 1.90
4 1.90
5 2.00
6 2.00
7 2.00
8 2.00
9 2.00

A student-athlete who is deemed ineligible for not meeting the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) may petition to have his or her eligibility re-evaluated due to a change in the academic record.

C. Enrollment Status

  1. Courses offered through World Campus may not be used to establish the minimum requirements for full-time status.
  1. Degree-seeking provisional, non-degree regular and non-degree conditional students are not eligible to practice or compete.

NCAA Division I athletic program student-athletes must meet the NCAA Division I earned credit requirements unless proceeding under NCAA or Big Ten waiver.

D. Other Eligibility

A graduate student may be eligible to participate in intercollegiate athletics if the student has completed a baccalaureate degree, has not exceeded the calendar-year limitations on remaining competitive eligibility, and is a full-time student in a degree program, with one exception: students who have graduated, and return to the same institution (University Park Campus) to complete their athletics eligibility within the five-year period, may enroll as a non-degree seeking graduate student, provided the student enrolls in courses that are approved by a particular graduate program as counting toward any graduate degree.

*Detailed student-athlete eligibility requirements are stipulated in the current NCAA Division I Manual, and the Handbook of the Big Ten Conference as applicable.

Revised: 6/3/75
Revised: 4/6/76
Revised: 5/3/83
Revised: 5/1/84
Revised: 4/18/89
Revised: 1/22/91
Revised: 3/19/91
Revised: 4/23/02
Revised: 4/27/04
Revised: 10/25/05
Revised: 12/5/06
Revised: 12/7/10
Revised: 12/6/11
Revised: 4/24/12
Revised: 4/29/14
Revised: 9/9/14
Revised: 4/19/16

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III. Grants-in Aid

A. A student-athlete may receive from the athletic department a grant-in-aid that includes all or part of the educational expenses associated with tuition, fees, room, board, required course-related books, and cost of attendance.

B. Grants-in-aid may not be cancelled during the award period unless one of the prescribed NCAA exceptions applies.

Revised: 5/3/83
Revised: 5/1/84
Revised: 4/19/16
Revised: 10/18/16

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IV. Athletic Contests

A. A student-athlete who represents the University in an athletic contest shall be excused from class and provided with an official excuse form.

B. No student-athlete shall be allowed to represent the University in an athletic contest unless the student has been officially approved for participation.

C. A list of student-athletes expecting to participate in the contest must be submitted to the Faculty Athletics Representative at least twenty-four hours in advance of the contest.

Revised: 5/3/83
Revised: 5/1/84
Revised: 4/19/16

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V. Athletic Schedules

A. All schedules of athletic competitions must be submitted to the Intercollegiate Athletics Committee through the Faculty Athletic Representative for approval.

Competitions that involve varsity teams or individual team members serving as official representatives of the University and that are scheduled annually must be approved at the time season schedules are approved by the IA Committee. Example competitions include annual invitational meets, regional conference tournaments, and NCAA regional competitions.

It is the responsibility of the Intercollegiate Athletics Committee to ensure that all intercollegiate athletic competition schedules are within established university regulations and policies.

  1. Schedules for all athletic contests scheduled during the fall semester must be submitted to the Faculty Athletic Representative no less than two weeks prior to the regularly scheduled April meeting of the Intercollegiate Athletics Committee.
  2. Schedules for all athletic contests scheduled during the spring semester must be submitted to the Faculty Athletic Representative no less than two weeks prior to the regularly scheduled September meeting of the Intercollegiate Athletics Committee.
  3. Regular season, non-conference* athletic travel or competition shall not take place during official university final exam periods.
  4. Regular season, non-conference* athletic travel or competition shall not take place on official university study days.
  5. Waivers, submitted in writing to the Faculty Athletics Representative requesting approval for non-conference* competitions scheduled on a study day, will be considered by the Intercollegiate Athletics Committee. Waiver requests must be received no less than 15 weeks prior to the anticipated competition and must include:
    1. full rationale for the need to schedule a competition on a study day, including reasons alternate dates are not possible;
    2. actual study day hours occupied for the competition, including preparations, travel, completion, and post competition activities;
    3. current team academic performance measures including team cumulative GPA, recent semester GPA, and academic progress rate;
    4. team academic progress rate ranking as compared to Big Ten competitors and all Penn State intercollegiate athletics teams;
    5. de-identified individual Penn State student athlete cumulative GPA of those student athletes who will participate in the study day competition in question;
    6. a specific plan that replaces official university study day hours lost to the competition in question with alternative, supervised study hours;
    7. a plan to avoid future competitions on official university study days; and
    8. the number of team missed class days scheduled for the semester in question.
  6. Where a team competition schedule that has been approved by the Intercollegiate Athletics Committee must be revised due to unforeseen circumstances:
      1. If a team competition schedule revision results in no increase, or a decrease, beyond the approved schedule missed class time, the Faculty Athletics Representative must be notified of the schedule change.
      2. If a team competition schedule revision results in an increase in the missed class days previously approved, but there are fewer than eight (8) missed class days in the revised schedule, the Faculty Athletics Representative must review the schedule change.
      3. If a team competition schedule revision results in an increase resulting in greater than eight (8) missed class days in the revised schedule, the Faculty Athletics Representative will review the schedule change in collaboration with the Intercollegiate Athletics Committee, or its designated scheduling review subcommittee, and provide a decision.
      4. The Intercollegiate Athletics Committee must be notified of all team schedule revisions where missed class days exceed eight (8) in a summary report by the Faculty Athletics Representative or Intercollegiate Athletics Committee designated scheduling review subcommittee.

    * “Non-conference” means that contest arrangements, including time and date of the competition, are under the control of Penn State University and not the Big Ten, NCAA, USCAA, or other outside agency.

  • Every effort must be made by Intercollegiate Athletics to avoid league (Big Ten, NCAA, etc.) scheduled contests and associated travel on university scheduled final exam days and study days. Where league contests are scheduled during official university final exam periods or study days, Intercollegiate Athletics is strongly encouraged to replace official university study day hours lost to the competition in question with alternative, supervised study hours.

B. Where Intercollegiate Athletics competition contracts include, or may include, competitions during official university exam periods or on study days, the competition date(s) must be approved by the Intercollegiate Athletics Committee prior to execution of the contract.

C. Athletic teams or individual team members may be absent from the University for no more than eight (8) class days in one semester. The number of class days missed by each Intercollegiate Athletics team shall be kept on record by the Intercollegiate Athletics Committee and Intercollegiate Athletics It shall be the joint responsibility of those bodies to enforce these limitations.

  1. One full class day absence is counted if student athletes are absent from classes beginning prior to 12:00 pm.
  2. One half class day absence is counted if student athletes are absent from Monday, Wednesday or Friday classes beginning between 12:00 pm and 2:15 p.m.
  3. One half class day absence is counted if student athletes are absent from Tuesday or Thursday classes beginning between 12:00 pm and 2:50 p.m.
  4. No absence is counted when student-athlete absences begin Monday, Wednesday or Friday after 2:15 p.m.
  5. No absence is counted when student-athlete absences begin Tuesday or Thursday after 2:50 p.m.
  6. No absence is counted for absences due to championship competitions.

D. Participation in special events outside approved scheduled events by varsity teams or individual team members (such as football bowl games) must be approved by the IA Committee at least ten days prior to participation. As in all events, NCAA and/or other athletic conference regulations and University regulations will be followed.

E. Team practice times must be arranged so as to allow student-athletes flexibility in scheduling and attending classes each semester. Expected team practice times should be made available prior to student-athlete class preferential scheduling for the semester affected – typically February 1 for Fall, and September 1 for Spring. Every effort should be made to adjust team practice times to avoid conflict with student-athlete class schedules.

  1. Morning team practices should conclude with sufficient time to allow 3rd period (10:10 a.m. – 11:00 a.m.) class attendance on Monday, Wednesday, and Friday.
  2. Morning team practices should conclude with sufficient time to allow 14th period (10:35 a.m. to 11:50 a.m.) class attendance on Tuesday and Thursday.
  3. Afternoon team practices should begin sufficiently after 6th period concludes (2:15 p.m.) on Monday, Wednesday, and Friday to allow class attendance.
  4. Afternoon team practices should begin sufficiently after 16th period concludes (2:50 p.m.) on Tuesday and Thursday to allow class attendance.
  5. Morning Team practices should not be scheduled during both Fall and Spring semesters.
  6. Significant departures from the practice guidelines listed above must be approved by the University Park Faculty Athletics Representative. The Faculty Athletics Representative will provide an annual report of cases where significant departures have occurred and submit for review by Intercollegiate Athletics Committee.

Revised: 5/3/83
Revised: 5/1/84
Revised: 4/28/87
Revised: 1/24/89
Revised: 3/16/10
Revised: 4/24/12
Revised: 3/12/13
Revised: 1/26/16
Revised: 4/19/16


67-30 Division III and PSUAC – Athletic Competition (non-University Park)

I. General

A. Jurisdiction and Oversight

The University Faculty Senate Committee on Intercollegiate Athletics shall have jurisdiction over all academic matters pertaining to intercollegiate athletics. The Intercollegiate Athletics Committee shall have oversight of the processes determining eligibility of student-athletes for practice and competition, approval of athletic schedules, and taking appropriate actions when student-athletes have not met the policies set forth in Faculty Senate Policy 67-30 (referred to as 67-30). The Intercollegiate Athletics Committee shall have overall responsibility for ensuring 67-30 policies are enforced. A student-athlete who has not met any of the provisions of 67-30 shall be subject to appropriate action(s).

The intent of this Faculty Senate Policy is to stipulate policy where The Pennsylvania State University has an interest in a standard of performance that exceeds that of the NCAA, Big Ten, or other associated athletic conferences.

Current NCAA Manuals can be found at: http://www.ncaapublications.com/s-13-Manuals.aspx

B. Faculty Athletics Representative

To meet NCAA requirements and to assist the Intercollegiate Athletics Committee in fulfilling its responsibilities, Faculty Athletics Representatives are appointed.

  1. A Faculty Athletics Representative to the NCAA Division III is appointed by each of the Chancellors of the respective campus locations.
  2. A Faculty Athletics Representative for Penn State University Athletics Conference (PSUAC) athletics programs is appointed by the Vice-President of Commonwealth Campuses.

Authority granted to the respective Faculty Athletics Representatives is outlined in subsequent provisions of 67-30.

II. Eligibility of Athletes*

A. For student-athletes to be eligible to practice and compete they must meet certain status conditions. Conditions for eligibility for practice and eligibility for competition are certified by the applicable Division III or PSUAC Faculty Athletics Representative, on behalf of the Intercollegiate Athletics Committee.

B. Minimum Grade Point Average

A student-athlete is eligible to represent the University in an intercollegiate athletic contest only if the student meets the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) as follows:

Semesters in Residence – Minimum Cumulative GPA

Semesters in Residence Minimum Cumulative GPA
2 1.80
3 1.90
4 1.90
5 2.00
6 2.00
7 2.00
8 2.00
9 2.00

A student-athlete who is deemed ineligible for not meeting the minimum cumulative grade point requirements at the beginning of the appropriate semester (in residence) may petition the Faculty Athletics Representative to have his or her eligibility re-evaluated due to a change in the academic record.

C. Enrollment Status

1. NCAA Division III

  1. Student-athletes shall be enrolled in at least a minimum full-time program of studies.
  2. A student-athlete enrolled in a two-year degree program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program.
  3. Student-athletes in their final semester may schedule fewer than the minimum requirements for full-time status if they need fewer than twelve credits to meet graduation requirements.
  4. A full-time graduate student (attained a baccalaureate degree and scheduling a minimum of nine credits), or a student enrolled in a second baccalaureate degree program at the same institution (campus), with competitive eligibility remaining, may also practice and compete.
  5. Up to 3 credits of coursework offered through World Campus may be used to establish the minimum requirements for full-time status.
  6. If a student-athlete drops below full-time status any time during the semester (except as noted above) that student will be immediately ineligible to practice or compete.
  7. Degree-seeking provisional, non-degree regular and non-degree conditional students are not eligible to practice or compete.

2. Penn State University Athletic Conference

  1. Only full-time students are eligible to practice and participate in intercollegiate athletic contests.
  2. Exceptions to full-time status may be made for baccalaureate and associate degree student-athletes during their final semester if they need less than twelve credits to meet graduation requirements.
  3. If a student-athlete drops below full-time status any time during the semester (except as noted above) that student will be immediately ineligible to practice or compete.

3. Student-athletes may represent the University in an intercollegiate athletic contest only if the student-athlete has acquired the designated number of credits at the beginning of the appropriate semester (in residence) as follows:

Semesters in ResidenceMinimum Number Credits Required
29
324
436
548
660
772
884
996

A student-athlete who is deemed ineligible for not meeting the designated number of credits at the beginning of the appropriate semester (in residence) may petition the Faculty Athletics Representative to have his or her eligibility re-evaluated due to a change in the academic record.

D. Other Eligibility

  1. Transfer Students

Student-athletes transferring to campus locations that compete in NCAA Division III athletics must comply with NCAA Division III transfer regulations. Student-athlete transferring to campus locations that compete in PSUAC athletics must comply with the eligibility requirements that govern the athletic contests at that location.

  1. Graduate Students

A graduate student may be eligible to participate in intercollegiate athletics if the student has completed a baccalaureate degree, has not exceeded the limitations on competitive eligibility, and is a full-time student in a degree program, with one exception: students who have graduated, and return to the same institution (Penn State Campus) to complete their athletics eligibility within the five-year period, may enroll as a non-degree seeking graduate student, provided the student enrolls in courses that are approved by a particular graduate program as counting toward any graduate degree.

*Detailed student-athlete eligibility requirements are stipulated in the current NCAA Division III Manual, the PSUAC Athletic Conference Policy Manual, and the applicable athletic conference manuals that governs the athletic contents in which the student athlete expects to compete.

III. Athletic Contests

A. A student-athlete who represents the University in an athletic contest shall be excused from class and provided with an official excuse form.

B. No student-athlete shall be allowed to represent the University in an athletic contest unless the student has been officially approved for participation.

C. A list of student-athletes expecting to participate in the contest must be maintained by each campus athletics department. This list is to be available for review by the appropriate Faculty Athletics Representative, the Committee on Campus Athletics, or the Intercollegiate Athletics Committee, upon request.

IV. Athletic Schedules

A. All schedules of athletic competitions must be submitted to the Committee on Campus Athletics through the Faculty Athletic Representative for approval. It is the responsibility of the Committee on Campus Athletics, on behalf of the Intercollegiate Athletics Committee, to ensure that all athletic competition schedules are within established university regulations and policies.

  1. Schedules for all athletic contests scheduled during the fall semester must be submitted to the applicable Faculty Athletic Representative no less than two weeks prior to the first regularly scheduled fall semester meeting of the Committee on Campus Athletics.
  2. Schedules for all athletic contests scheduled during the spring semester must be submitted to the applicable Faculty Athletic Representative no less than two weeks prior to the first regularly scheduled spring semester meeting of the Committee on Campus Athletics.
  3. Regular season, non-conference* athletic travel or competition shall not take place during official university final exam periods.
  4. Regular season, non-conference* athletic travel or competition shall not take place on official university study days.
  5. Waivers, submitted in writing to the applicable campus/PSUAC Faculty Athletics Representative requesting approval for non-conference* competitions scheduled on a study day, will be considered by the Committee on Campus Athletics. Waiver requests must be received with the applicable fall and/or spring schedules as noted in a. or b. above and must include:
    1. full rationale for the need to schedule a competition on a study day, including reasons alternate dates are not possible;
    2. actual study day hours occupied for the competition, including preparations, travel, completion, and post competition activities;
    3. a specific plan that replaces official university study day hours lost to the competition in question with alternative, supervised study hours;
    4. a plan to avoid future competitions on official university study days; and
    5. the number of team missed class days scheduled for the semester in question.
  6. Where a team competition schedule that has been approved by the Committee on Campus Athletics must be revised due to unforeseen circumstances:
    1. If a team competition schedule revision results in no increase, or a decrease, beyond the approved schedule missed class time, the applicable campus/PSUAC Faculty Athletics Representative must be notified of the schedule change.
    2. If a team competition schedule revision results in an increase in the missed class days previously approved, but there are fewer than eight (8) missed class days in the revised schedule, the applicable campus/PSUAC Faculty Athletics Representative must review the schedule change.
    3. If a team competition schedule revision results in an increase resulting in greater than eight (8) missed class days in the revised schedule, the applicable campus/PSUAC Faculty Athletics Representative will review the schedule change in collaboration with the Committee on Campus Athletics and provide a decision.
    4. The Committee on Campus Athletics and the Intercollegiate Athletics Committee must be notified of all team schedule revisions where missed class days exceed eight (8) in a summary report by the applicable campus/PSUAC Faculty Athletics Representative.

* “Non-conference” means that contest arrangements, including time and date of the competition, are under the control of the applicable Penn State University campus and an applicable Division III conference, the PSUAC, NCAA, USCAA, or other outside agency.

  1. Every effort must be made by to avoid league (applicable conference, PSUAC, NCAA, etc.) scheduled contests and associated travel on university scheduled final exam days and study days. Where league contests are scheduled during official university final exam periods or study days, campus athletics programs are strongly encouraged to replace official university study day hours lost to the competition in question with alternative, supervised study hours.

B. Where competition contracts include, or may include, competitions during official university exam periods or on study days, the competition date(s) must be approved by the Committee on Campus Athletics, on behalf of the Intercollegiate Athletics Committee, prior to execution of the contract.

C. Athletic teams or individual team members may be absent from the University for no more than eight (8) class days in one semester. The number of class days missed by each team shall be kept on record by the Committee on Campus Athletics and each Division III and PSUAC campus athletic department and Faculty Athletics Representative. It shall be the joint responsibility of those bodies to enforce these limitations.

  1. One full class day absence is counted if student athletes are absent from classes beginning prior to 12:00 pm.
  2. One half class day absence is counted if student athletes are absent from classes beginning between 12:00 pm and 5:00 p.m.
  3. No absence is counted when student-athlete absences begin after 5:00 p.m.
  4. No absence is counted for absences due to championship competitions.

Start time to determine missed class time shall be based on the class dismissal time as stipulated on the schedule and not on the contest start time.  Dismissal time is determined by the appropriate athletic department personnel (i.e. coaches and athletic directors) in consultation with the applicable campus/PSUAC Faculty Athletics Representative.

D. Participation in special events outside approved scheduled events by teams or individual team members must be approved by the Committee on Campus Athletics, in consultation with the Intercollegiate Athletics Committee, at least ten days prior to participation. As in all events, NCAA Division III and/or other athletic conference regulations and University regulations will be followed.

E. Team practice times should be arranged so as to allow student-athletes flexibility in scheduling and attending classes each semester. If possible, team practice times should be made available prior to student-athlete class preferential scheduling for the semester affected. Every effort should be made to adjust team practice times to avoid conflict with student-athlete class schedules.

  1. Morning team practices should conclude with sufficient time to allow 1st period (8:00 a.m. – 8:50 a.m.) class attendance on Monday, Wednesday, and Friday.
  2. Morning team practices should conclude with sufficient time to allow 13th period (9:05 a.m. – 10:20 a.m.) class attendance on Tuesday and Thursday.
  3. Afternoon team practices should begin sufficiently after 8th period concludes (4:25 p.m.) on Monday, Wednesday, and Friday to allow class attendance.
  4. Afternoon team practices should begin sufficiently after 17th period concludes (4:20 p.m.) on Tuesday and Thursday to allow class attendance.
  5. Morning Team practices should not be scheduled during both Fall and Spring semesters.
  6. Significant departures from the practice guidelines listed above must be approved by the applicable Division III or PSUAC campus Athletics Director, in consultation with the campus/PSUAC Faculty Athletics Representative. The applicable campus/PSUAC Faculty Athletics Representative shall provide an annual report of cases where significant departures have occurred and submit for review by Committee on Campus Athletics.

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V. Delegation of Authority

A. The Division III Faculty Athletics Representatives shall perform such duties as specified by their respective campus Chancellor.

B. The PSUAC representative shall perform such duties as specified by the Vice-President of Commonwealth Campuses.

C. The Faculty Athletics Representatives shall act on behalf of their respective faculty to certify student-athlete eligibility, to monitor class absences, and to review and approve athletics schedules prior to submission to the Committee on Campus Athletics.

D. Each of the Faculty Athletics Representatives shall report a summary of their activities annually to the Committee on Campus Athletics and biennially to the Intercollegiate Athletics Committee.

Revised: 5/3/83
Revised: 5/1/84
Revised: 4/19/16

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