Appendix D Academic Conditions for Veterans Benefits and Receipt of Financial AidPrint This Policy


1. Veterans Administration Educational Benefits
2. Federal Student Aid Satisfactory Academic Progress Standard

1. Veterans Administration Educational Benefits

Federal law and Veterans Administration regulations specify the conditions under which student veterans, eligible dependents, and reservists are paid V.A. educational benefits. Veterans Administration benefits are paid under the standards of academic progress and policies that relate to student conduct contained in this book and that apply to all undergraduate students. In addition, certain special conditions for payment of V.A. educational benefits must be met:

  1. Veterans, eligible dependents, and reservists must report any change in academic status (change of credit load, change of major, etc.) to the Office of Veterans Programs or the certifying official promptly and personally.

  2. Courses that do not meet graduation requirements in the student's approved major (the major that the student has declared to the V.A.) cannot be computed as part of the student's course load for payment of V.A. benefits. (An exception is made for deficiency or remedial courses for all V.A. programs except the Educational Test Program [Section 901].)

  3. Unless mitigating circumstances exist, V.A. benefits cannot be paid for attendance of any portion of a course or semester that is not completed.

  4. Veterans, eligible dependents, and reservists who are degree candidates and are dropped for unsatisfactory scholarship, or who are provisional students who are not permitted to re-enroll because of unsatisfactory academic performance, must be reported to the Veterans Administration for "lack of academic progress."

  5. No veteran, eligible dependent, or reservist may be certified for V.A. educational benefits as a non-degree student for more than two enrollment periods.

2. Federal Student Aid Satisfactory Academic Progress Standard

The Office of Student Aid is required by federal regulation to monitor student progression toward completion of degree and certificate programs at the undergraduate, graduate, and professional degree levels. The Federal Student Aid Satisfactory Academic Progress Standard requires three types of monitoring for students to remain eligible for student financial aid: 1) Degree status, 2) Time to degree limits, and 3) Pace - completion rate of attempted courses. (Please note: this is different from University criteria determining satisfactory scholarship necessary to maintain degree-seeking status.)

This revised Satisfactory Academic Progress standard is effective beginning summer 2011.

a. Student Aid Programs Impacted by the Standard

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work Study, Federal Perkins Loan, Federal Stafford Loans, Federal Parent Loan for Undergraduate Students (PLUS), Federal Graduate PLUS Loan for graduate and professional degree students, Teacher Education Assistance for College and Higher Education Grant Program (TEACH), some alternative loans, some outside scholarships and University aid programs are impacted.

This standard does not apply to: tuition remission for dependents of Penn State employees, athletic grants, some University scholarships, some outside scholarships, student wage payroll earnings, and state grants (i.e. Pennsylvania State Grants). State agencies awarding state grants establish their own academic standards.

b. Types of Monitoring

Degree Program, Grade Point Average and Effect of Non-Degree Status
Federal regulations require that students have a grade point average of at least a ‘C’ or its equivalent by the end of their second year of enrollment, or have academic standing consistent with Penn State’s requirements for graduation. At Penn State, students who are in degree status are considered to be meeting this requirement.

Consequences of failure to meet degree program requirements: Students who are dropped to non-degree conditional or who choose to enroll as non-degree at the undergraduate and / or graduate level are not eligible for federal student aid. However, credits attempted and credits earned during non-degree enrollment do count toward credit completion rate calculations as well as toward the maximum time limit for degree completion as described in the next two sections.

Maximum Time Limit Requirement
Students must complete their degree or certificate within a maximum timeframe measured by attempted credits equal to 150% of the number of credits required for their primary degree program. The examples shown in the chart below represent minimum requirements for the degree programs listed, and the corresponding maximum attempted credits allowed for purposes of student financial aid eligibility. If a student’s degree or certificate program requires more than the minimum credits shown on the chart, the student’s maximum credits allowed will reflect 150% of the actual program credits required.

Degree Program

Credits Required

Maximum Credits Allowed

Associate’s

60 credits

90 credits

Bachelor’s

120 credits

180 credits

Master’s

30 credits

45 credits

Law - LLM

24 credits

36 credits

Law - JD

88 credits

132 credits

Medical

231.5 credits

347 credits

Students in Doctoral programs must complete their degree program within the maximum timeframe published by their academic program and the Graduate School.

Attempted credits include all transfer credits, credit by examination (i.e. AP, CLEP, etc.), and credit by portfolio assessment in addition to all credits attempted at the undergraduate, graduate or professional degree levels while enrolled at Penn State.

Note: Students receiving federal and state financial aid must enroll in courses that count toward their degree or certificate programs.

Consequences of failure to meet maximum time limit requirement: Students will be notified as they reach the end of their maximum credits allowed as shown in the chart above. Students exceeding the maximum time limit for their program are denied further student financial aid at that level.

Completion Rate Requirement
Federal regulations require that a student complete (earn) a minimum of 67% of the credits they attempt in order to remain eligible to receive student financial aid.

Attempted credits and credits earned are accumulated at the end of each semester.

Attempted credits include:

  1. All credits for courses in which a student is formally enrolled as of the first day of class (this includes credits taken at the undergraduate, graduate, or professional degree levels and credits taken during enrollment as a non-degree student).
  2. All credits that a student drops or adds at any point in the semester.
  3. All credits for courses in which the student enrolled, but subsequently withdrew or failed.
  4. Transfer credits from another school that are accepted by Penn State.
  5. Credits earned through examination and credit by portfolio assessment.

Earned Credits include:

  1. All credits completed with grades of ‘D’ or better as well as Satisfactory and Pass grades.
  2. Transfer credits from another school that are accepted by Penn State.
  3. Credits earned through examination and credit by portfolio assessment.

Thus all Penn State students must successfully complete (earn) 67% of the total cumulative credits attempted throughout their enrollment at Penn State as a condition for continued student aid eligibility.

 

Number of Credits Earned (divided by) Number of Credits Attempted = Completion Rate

Example 1: A student who has attempted a total of 59 credits after two years of enrollment and has completed 40 credits meets the required completion rate of 67% [40 (divided by) 59 = 67%]. This student is meeting the Student Aid Satisfactory Academic Progress Standard and continues to be eligible for student financial aid.

Example 2: A student who has attempted a total of 30 credits after one year of enrollment and completed 12 credits in the fall and 6 credits in the spring, for a total of 18 credits, does not meet the minimum 67% completion rate [18 (divided by) 30 = 60%] This student is below the minimum 67% required completion rate and does not meet the Student Aid Satisfactory Academic Progress Standard and risks loss of eligibility to receive student financial aid.

Consequences of failure to meet the completion rate requirement: Students who fail to complete 67% of their cumulative attempted credits risk loss of eligibility for student financial aid.

Undergraduate degree students (and students in the PA Teacher Certification programs) who fail to complete a minimum of 67% of their cumulative attempted credits at the end of a semester will be placed on a one semester financial aid warning for their next semester of enrollment. Undergraduate and PA Teacher Certification students failing to meet the required 67% completion requirement after a semester on financial aid warning will be denied student financial aid in future semesters until their completion rate is back to 67% or more of credits attempted. Students are only allowed one financial aid warning semester.

Graduate and professional degree students who fail to meet the 67% completion requirement will be denied student financial aid until their completion rate reaches 67% or more of credits attempted. Graduate and professional students do not receive a semester of financial aid warning.

c. Appeals

Students who lose student financial aid eligibility by failing to make satisfactory academic progress may appeal. Approved appeals result in a student financial aid probationary status. Students will receive financial aid as long as they are meeting requirements of the probation status as specified during the appeal process.

Maximum Time Limit Requirement
Appeal of the maximum timeframe limit will be considered for the following:

  1. Concurrent majors and change of majors.
  2. Change of degree program, i.e. associate to bachelor, graduate to undergraduate.
  3. Transfer credits that do not apply to degree program

Completion Rate Requirement
Appeal for completion rates below 67% of attempted credits will be considered for the following:

  1. Completion of 100% of attempted credits during a semester on financial aid warning.
  2. Completion of 100% of attempted credits during a period of enrollment at Penn State or another institution during a period of financial aid denial. Undergraduate and Law students must complete a minimum of 12 credits with a GPA of 2.01 or above with no drops, late drops and no failing grades. Graduate and other professional degree students must complete a minimum of 9 credits with a GPA of 3.01 or above with no drops, late drops and no failing grades.
  3. Death of a relative.
  4. Injury or serious illness of the student.
  5. Other extenuating circumstances.

Note: Degree Program, Grade Point Average and Effect of Non-Degree Status
There is no appeal for failure to meet this requirement. All students must be enrolled in an eligible degree or certificate program to receive student financial aid.

d. Definitions

Appeal: Appeal means a process by which a student who is not meeting Penn State’s Federal Student Aid Satisfactory Academic Progress Standard petitions the Office of Student Aid for reconsideration of their eligibility to receive federal student financial aid.

Completion Rate: Successfully completed (earned) credits divided by attempted credits. The minimum completion rate to continue receiving student financial aid is 67%.

Enrollment Status: Classification of student’s enrollment status based on number of credits enrolled for each degree level. See chart below.

Semester Enrollment Status

Full-Time

Three-Quarter Time

Half-Time

<Half-Time

Undergraduate

12+ Credits

9.0 to 11.5 credits

6.0 to 8.5 credits

0.5 to 5.5 credits

Graduate

9+ Credits

7.0 to 8.5 credits

5.0 to 6.5 credits

0.5 to 4.5credits

Law

12+ Credits

9.0 to 11.5 credits

6.0 to 8.5 credits

0.5 to 5.5 credits

Medical

9+ Credits

7.0 to 8.5 credits

5.0 to 6.5 credits

0.5 to 4.5credits

Financial Aid Denial: Financial aid denial is the status assigned to a Penn State student who is not meeting all three parts of Penn State’s Satisfactory Academic Progress Standard as described in Section b: Types of Monitoring: 1) Enrollment in an eligible degree or certificate program, 2) Maximum time limit requirement, and 3) Completion rate requirement.

Financial Aid Probation: Financial aid probation is the status assigned to a Penn State student who has failed to make satisfactory academic progress, has appealed, had their appeal approved and their eligibility for federal student aid reinstated.

Financial Aid Warning: Financial aid warning is the status assigned to a Penn State undergraduate (as well as a PA Teacher Certification program) student who fails to meet Penn State’s Satisfactory Academic Progress Standard at the end of a semester. Students can only have one semester on Financial Aid Warning status. Graduate and Professional students are not eligible for a semester in Financial Aid Warning status.

Maximum Timeframe: 1) For undergraduate programs measured in credit hours, a period of time that is no longer than 150% of the published length of the educational programs, as measured in credit hours. 2) For undergraduate and graduate non-degree certificate programs measured in clock hours, a period of time that is no longer than150% of the published length of the educational program, as measured in clock hours. 3) For graduate and professional degree programs, 150% of the published length of the educational program, as measured in credit hours.

Satisfactory Academic Progress: Satisfactory Academic Progress is the status assigned to a Penn State student who is meeting all three parts of the Penn State Satisfactory Academic Progress Standard as described in Section b: Types of Monitoring: 1) Enrollment in an eligible degree or certificate program, 2) Maximum time limit requirement, and 3) Completion rate requirement.

e. Provisional Admissions Status

Undergraduate students admitted in provisional status are considered to be degree-seeking for purposes of assessing academic progress. Provisional students are eligible for all benefits available to degree-seeking students and accountable for all standards applying to degree-seeking enrollment.

Graduate students admitted in provisional status are not eligible for student financial aid consideration.

f. Additional Important Information

  1. Courses repeated to receive a passing grade are included in the number of attempted credits as well as in the earned credits once successfully passed. Courses repeated to receive a higher grade when required by the degree program are allowed one time only.

  2. Credits earned for remedial courses are also included in attempted credits.

  3. Deferred grades (DF) and No Grades (NG) are not included in the credits earned until grades are assigned.

  4. Course Audit credits (AU) are not included as attempted credits or earned credits.

  5. For graduate students, credits for courses below the 400 level are not included, except to meet required language proficiency.

  6. Students withdrawing from Penn State for Military Service will not have their credits counted in the total cumulative credits attempted.

  7. Entire academic records are reviewed when considering satisfactory academic progress for all continuing, re-enrolled, reinstated, and transfer students who are applying for financial aid for the first time.

  8. Students granted academic renewal do not have prior attempted credits excluded from the determination of their eligibility for student aid, as required by federal student aid regulations. Students with academic renewal status who are denied student financial aid can appeal their status.

Revised: 6/6/72
Revised Editorially: 11/5/07

Revised: 5/17/11


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