Appendix E

4/25/17

SENATE COMMITTEE ON COMMITTEES AND RULES

Revision of the Standing Rules, Article II, Section 6(b),
Committee on Admissions, Records, Scheduling, and Student Aid

(Legislative)

Implementation: Upon Approval by the Senate

The Committee on Admissions, Records, Scheduling, and Student Aid (ARSSA) has recommended some updates to the Standing Rule pertinent ARSSA to reflect current practice and to move procedural details regarding articulation agreements from the pertinent Standing Rules to the relevant policy (06-20, Articulation Agreements).  Committees and Rules endorses those recommendations and offers them for Senate approval.  Senate passage of this legislative report will be contingent upon passage of the accompanying report, Revision to Senate Policy 06-20, Articulation Agreements.

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].

  1. Membership

(i) At least ten elected faculty senators

(ii) One undergraduate student senator

(iii) [Add] Assistant Vice President for Undergraduate Education and [End Add] Executive Director for Undergraduate Admissions*

(iv)  University Registrar*

(v) [Delete] The Assistant Vice Provost for Student Aid* [End Delete] [Add] Assistant Vice President for Undergraduate Education and Executive Director for Student Aid * [End Add]

  1. Selection: By the Committee on Committees and Rules
  1. Duties. The Committee on Admissions, Records, Scheduling, and Student Aid shall initiate legislation relating to academic admissions and readmission standards for the Senate Policies and Procedures for Undergraduate Students. It shall make recommendations on policies concerning the effect that Admissions, Records, Scheduling, and Student Aid procedures have on the attainment of the University’s overall educational objectives. It shall be the University Faculty Senate advisory body to the Vice President and Dean for Undergraduate Education and it shall maintain liaison with other University officials in these areas. It shall be concerned with policies involving student awards, scholarships, and student aid. It shall have the authority to act on individual problems of reinstatement and certification of credit referred to it by the Vice President and Dean for Undergraduate Education.
  1. Standing Subcommittee on Articulation

The ARSSA Articulation Review Subcommittee membership shall include two faculty from ARSSA, including the Vice Chair of ARSSA, who serves as chair, in addition to four other representatives: one from the Undergraduate Admissions Office, one from the Office of Student Aid, one from the Office of the University Registrar, and one from the Office of Global Programs. The University Faculty Senate Office (Senate Office) shall facilitate composition by requesting those offices to identify representatives.

The subcommittee shall review articulation agreements to ensure they adhere to the current University policies. [Delete] and provide final recommendations to the entire ARSSA committee for approval. Recommendations are forwarded to the Office of Undergraduate Education for final University approval and implementation.

Articulation Agreement submissions will include

For New Submissions:

  1. A cover memo
    2. The new proposal/agreement which includes:
  • information about the partner institution(s),
  • rationale for the agreement,
  • statistics on the number of students to be impacted by the agreement,
  • the processes for admission, advising, and orientation,
  • guidelines for renewal or termination; and information about the transfer and evaluation of courses.

The proposal should also include:

  • the ACUE prospectus memo,
  • evidence of consultation with relevant units at Penn State, and
  • a draft Memorandum of Agreement that will be signed after final approvals are secured.

For Renewal:

  1. A cover memo
    2. The current agreement
    3. Statistics on the number of students involved per year and the number of students completing their degree through the agreement
    4. Justification as to why the agreement is still applicable (e.g., the curriculum is still relevant)
    5. A draft Memorandum of Agreement if an update and new signatures are required

Revision/Termination of Agreement:

  1. A cover memo
  2. The former proposal/agreement with addendum noting changes to the proposal/agreement
  3. Statistics on the number of students participating since initial approval or last review
  4. A draft Memorandum of Agreement if an update and new signatures are required
  5. For termination, an explanation of the reason for discontinuation and plan for phase out

Each year the Office of Undergraduate Education will provide to the Senate Office, a list of agreements that require five-year review. The Senate Office will forward all new or revised articulation agreements as well as agreements that are being renewed or subject to five year review to ARSSA. Upon completion of each review, ARSSA will forward its review and recommendation to the Office of Undergraduate Education for approval, if warranted. The Senate Office will provide an annual overview to subcommittee members on policies and workflow procedures on the articulation process [End Delete]

  1. Mandated reports: none
    1. Reserved Spaces Report
    2. Faculty Senate Scholarship Report
    3. High School Students Enrolled in Nondegree Credits
    4. Articulation Agreement report based on five-year review

The Committee on Admissions, Records, Scheduling, and Student Aid shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, section 2 of Bylaws applies

SENATE COMMITTEE ON COMMITTEES AND RULES

  • Jonathan Abel
  • Mohamad Ansari
  • Dawn Blasko, Chair
  • Mark Casteel
  • Pamela Hufnagel
  • William Kelly, Vice Chair
  • Beth King
  • Richard Robinett
  • Keith Shapiro
  • James Strauss
  • Jane Sutton
  • Ann Taylor
  • Kent Vrana
  • Matthew Woessner