Appendix H

4/25/17

SENATE COMMITTEE ON COMMITTEES AND RULES

Revisions to the Standing Rules, Article 1 Rules of Procedure
(New Section 7, Service Terms for Faculty Senate Board of Trustee Committee) Membership

(Legislative)

Implementation: Upon Approval by the Senate

Background: The service term for Faculty Senate Board of Trustee (BOT) membership should be aligned with the BOT schedule.  Currently, BOT Committees are populated and charged in July, with each BOT Committee working on a July through May meeting cycle, without membership change.  Faculty Senators should have a service term on their respective BOT Committee, reflecting that reality.

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].

Section 7

[Add] Six Faculty Senators will attend Board of Trustee meetings, subject to continuing invitation by the Board of Trustees.  Those Senators will include the four Senate Officers and two chosen by the Senate Chair.  These Senators will staff their respective Board of Trustees committee positions following the July-May Board of Trustee Committee staffing cycle.  The immediate Past Chair of Faculty Senate will deliver a final Faculty Senate report to the Board of Trustees in May and the new Faculty Senate Chair will be announced and seated at the May afternoon plenary Board of Trustees meeting.  Faculty Senate shall use the July Board of Trustees meeting to staff Board of Trustee committees with new Faculty Senate representatives. [End Add]

 

Section [Delete] 7 [End Delete] [Add] 8 [End Add]

(a) To introduce new legislative or advisory and consultative business, a senator may address a communication to the Chair of the Senate indicating the item of business that the senator wishes to be considered, or to any member of an appropriate Standing Committee or member of Council. The senator may also request, on the Senate floor, referral to committee by the Chair. The above procedures represent the normal means for introducing new legislation in that they provide for detailed study by the appropriate Standing Committee or Committees, but a senator may introduce, by a direct motion from the floor, new legislation that the senator considers to be of exceptional urgency. When such a motion has been made and seconded, it shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting to consider this item before the next regular meeting.

(b) Forensic business provides an opportunity for any senator to discuss any matter of concern to the University. To introduce forensic business a senator must present in writing a title and brief summary of the matter to be discussed at least seven days before the meeting at which the matter is to be considered. The senator’s name will be placed on the agenda together with the title and summary.

(c) Any member of the University community, not a member of the Senate may request the privilege of the floor on any item of business already before the Senate. Such a request must be made to the Chair, through the Executive Director of the Senate, at least five calendar days before the meeting at which the individual wishes to speak.

(d) Any matter of forensic business under debate shall become legislative or advisory and consultative business when it is made the subject of a motion on which a vote of the Senate is required. When such a motion has been made and seconded, the matter in question shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting of the Senate to consider this item before the next regular meeting.

(e) Matters of forensic business shall not be the subject of any motion until the Chair declares the forensic discussion period to be at an end. Any senator wishing to make any matter of forensic business a matter of legislative business may do so under the provision of Section 7 (a).

(f) Only members of the Senate may introduce new legislative, advisory and consultative, or forensic business.

(g) At the discretion of the Chair of the Senate, any member of the Board of Trustees, University faculty, administration, student body, staff, or guest of the University not a member of the Senate may be granted the privilege of the floor to make comments and recommendations for the good of the University. Requests shall be made to the Chair, in writing at least five calendar days before the meeting. The time period may be waived by the Chair.

(h) The Chair shall have the authority to place a time limit on the remarks of any nonmember of the Senate.

(i) The rules of this Section may be suspended only by a three-fourths vote of the senators present.

Section [Delete] 8 [End Delete] [Add] 9 [End Add]

New rules for Policies and Procedures for Students, new Standing Rules of the Senate, and amendments to these rules may be acted upon only after they have been presented in writing to all senators six days before a regular meeting of the Senate, except that this section may be suspended by unanimous consent of the senators present.

Section [Delete] 9 [End Delete] [Add] 10 [End Add]

Under the direction of the Executive Director of the Senate, the Senate shall publish an official record (The Senate Record) of its proceedings within fourteen days after each meeting, and this record shall contain:

(a) agenda of the meeting;

(b) verbatim minutes of the meeting except for informational and mandated reports. An executive summary of informational and mandated reports will be included in The Senate Record unless a verbatim transcription is requested by the Chair or the Executive Director;

(c) documents distributed at the door of the meeting;

(d) such other items as the Chair shall direct.

Note: Senate meetings are digitally recorded (audio and video) and the recordings are available in the Senate office.

All Informational Reports will be made available via a link through the Senate website and archived for long-term reference. Copies of The Senate Record shall be deposited in the University Archives of the University Library.

Under the direction of the Executive Director of the Senate, the Senate office shall establish:

(a) A Senate Discussion Forum that will foster open lines of communication between senators

(b) An electronic Senate Newswire.

The Office of the University Faculty Senate shall directly communicate on Senate matters, as appropriate, with faculty governance leaders and with deans/ chancellors. The Senate office shall send pertinent documents directly to the relevant elected leaders of faculty governance units with copies to deans/ chancellors when appropriate.

Section [Delete] 10 [End Delete] [Add] 11 [End Add]

Senators shall be assigned regular seats in the Senate chamber by the Secretary of the Senate. A new seating arrangement shall be made each year immediately after the names of newly elected senators shall have been reported to the Chair. If a senator is replaced by another for any reason during the senatorial year, the new senator shall occupy the seat until the next annual seating arrangement is made.

Section [Delete] 11 [End Delete] [Add] 12 [End Add]

(a) The elective year of the Senate and Senate Council shall begin with the installation of the new officers at the last regularly scheduled meeting, before which meeting the Senate shall elect a Chair, if necessary, a Chair-Elect, and a Secretary. The terms of Senate officers, Council members, and members shall be from this time until the corresponding time at the last regularly scheduled meeting the following Senate year. Names of newly elected senators shall be reported to the Senate office no later than four weeks prior to the next-to-last regularly scheduled meeting of the Senate year.

(b) At any meeting of Senate Council, a petition may be presented to the Chair requesting that any Senate officer be removed from office for neglect of duty or misconduct in office. The petition must be signed by at least two elected Senate Council members. Senate Council after appropriate investigation and discussion shall vote whether the Senate shall be polled to consider the removal of the officer. A majority vote of the total number of elected councilors shall be required. If the Council vote is to poll the Senate, a ballot or e-mail notification of the election website will be sent to all senators allowing at least ten working days for voting. A two-thirds majority vote shall be required for removal of the officer. In the case of the removal of the Senate Chair, the Chair-Elect shall succeed immediately to the Chair. If the Chair-Elect is removed, a new election will be held using regular procedures. If the Secretary is removed, the Senate Council shall elect a replacement.

(c) The Nominating Committee of the Senate shall develop the slate of nominees for the offices of Chair-Elect and Secretary, as well as for a member of the Faculty Advisory Committee to the President. It shall also be responsible for developing the slate of nominees for the Committee on Committees and Rules. The Nominating Committee shall consist of the elected members of Senate Council and the Immediate Past Chair of the Senate, who shall chair the committee. The Chair of the Senate shall activate the Nominating Committee at least four weeks prior to the second regularly scheduled meeting of the spring semester. The committee shall meet at the call of the Secretary, who shall charge the committee. The committee shall present at least two nominees for the offices of Chair-Elect and Secretary. In addition, in the event that the Chair-Elect received a vote of no-confidence or that the Secretary is serving as interim Chair-Elect, the committee shall report a slate of at least two nominees for the office of Chair. The committee shall also report a slate of at least two nominees for a member of the Faculty Advisory Committee to the President (three-year term). Nominations shall reflect the variety of disciplines, functions, and geographic locations of University units. A report of all the nominations for Senate offices and the Faculty Advisory Committee to the President shall be submitted to the Chair of the Senate at least fourteen calendar days before the next-to-last regularly scheduled meeting of the Senate year, and the slate shall be published in the agenda for the next-to-last meeting. These nominations shall be announced to the Senate at the next-to-last meeting by the Chair of the Nominating Committee. At this time additional nominations may be made from the floor of the Senate. Nominations for the Committee on Committees and Rules shall be presented to the Senate Council at their next-to-last regularly scheduled meeting of the Senate year. Senate Council shall then elect the members of the Committee on Committees and Rules in accordance with Article II, section 6 of the Standing Rules of the Senate.

(d) Elections will be conducted by mail or electronically by secret preferential ballot. Ballots or e-mail notification of the election website will be sent to all current senators at least 21 days before the date of the last regularly scheduled meeting of the Senate.

(e) Votes shall be counted or verified by three tellers, appointed by the Chair of the Senate from among the members of the Senate who are not members of the Nominating Committee [see (c)]. The tellers will report the results of the election to the Chair of the Senate by 12:00 noon of the sixth day prior to the last regularly scheduled meeting of the Senate year. The Chair of the Senate will immediately inform the chair of the Committee on Committees and Rules of these results.

(f) The Chair of the Senate for the previous elected year shall preside at the last regularly scheduled meeting of the Senate year until a successor shall have been duly installed.

(g) At the last regularly scheduled meeting of the Senate year, announcement shall be made of the results of elections of Senate officers, of the member of the Faculty Advisory Committee to the President, of the Committee on Committees and Rules, and the Senate Council, and their installation shall be placed on the agenda between Items “j” (informational reports) and “k” (new legislative business). The results of Senate elections, including the number of votes received by each candidate for Chair-Elect, Secretary, Faculty Advisory Committee to the President, Faculty Rights and Responsibilities Committee, University Promotion and Tenure Committee, and Standing Joint Committee on Tenure, will be posted on the Senate website immediately after the last regularly scheduled meeting of the Senate year.

Section [Delete] 12 [End Delete] [Add] 13 [End Add]

(a) Prior to the next-to-last regularly scheduled meeting of the Senate year, the Senate Council shall select the members of the Committee on Committees and Rules. The Committee on Committees and Rules shall consist of ten members serving two-year terms, five members to be selected each year. Appointments shall reflect the variety of disciplines, functions, and geographic locations of University units. If a committee member is no longer an elected senator at the end of the first year of the term on the committee, a vacancy shall occur in that position and a selection shall be made to fill the unexpired term.

(b) The newly selected Committee on Committees and Rules shall be convened immediately following the last regularly scheduled meeting of the Committee on Committees and Rules. In response to the call of the outgoing Chair of Committees and Rules, the incoming Committee shall elect a new Chair and Vice Chair, whose names shall be reported to the Senate at the last regularly scheduled meeting of the Senate year.

(c) The Committee on Committees and Rules shall complete selection of the roster of all committees, including Chairs and Vice Chairs, for the coming Senate year within three weeks of the last regularly scheduled meeting of the Senate year. The membership of each committee will be reported in writing to the Standing Committee Chairs within four weeks of the last regularly scheduled meeting of the Senate year. This roster will be listed in The Senate Record for the last regular meeting of the Senate year.

(d) The terms of the Committee on Committees and Rules shall be from the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of one year until the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of the next year.

(e) When a member of a Senate committee resigns before the expiration of the appointment, the Chair of that committee shall notify the Chair of the Committee on Committees and Rules of this circumstance, and the latter group shall name a replacement.

Section [Delete] 13 [End Delete] [Add] 14 [End Add]

At least six regular meetings of the Senate shall be scheduled on Tuesdays during the academic year at times and dates decided upon by Senate Council, except as provided for in Section 4 of this Article. A schedule of regular meetings and starting times for the following academic year will be presented to the Senate at the last meeting of each academic year. The Senate Council may change the time or date of a meeting by notifying all senators in writing at least ten days before the earlier of either the originally scheduled or rescheduled dates.

SENATE COMMITTEE ON COMMITTEES AND RULES

  • Jonathan Abel
  • Mohamad Ansari
  • Dawn Blasko, Chair
  • Mark Casteel
  • Pamela Hufnagel
  • William Kelly, Vice Chair
  • Beth King
  • Richard Robinett
  • Keith Shapiro
  • James Strauss
  • Jane Sutton
  • Ann Taylor
  • Kent Vrana
  • Matthew Woessner