Appendix R

4/25/17

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

Priority Enrollment

(Informational)

Introduction

Senate Policy 34-20, Registration, discusses the registration process and links to The Academic Administrative Policies and Procedures Manual (AAPPM) Policy C-2. There is not a senate policy that discusses priority enrollment. However, the AAPPM C-2 policy states the Senate Committee on Admissions, Records, Scheduling, and Student Aid (ARSSA) should report annually to the Senate about priority registration. The term “scheduling” is replaced with “enrollment” in this report to reflect the language used in LionPATH. ARSSA provided its first Priority Enrollment Informational Report to the senate during the Spring 2016 semester. The AAPPM policy is provided below.

The section of the AAPPM Policy C-2 related to ARSSA’s involvement in the priority enrollment process states: The process for determining priority registration needs for categories of students is as follows: Requests for priority registration shall be endorsed by a university dean or delegate.

  1. Requests for priority registration shall be in writing and submitted to the University Registrar.
  2. The request shall specify:
    1. the group of students for whom priority registration is requested,
    2. the rationale for priority registration status and how the request meets the criteria guidelines (see below),
    3. the number of students in the group,
    4. the requested time frame for implementation.
  3. The University Registrar will bring new requests to the Admissions, Records, Scheduling and Student Aid (ARSSA) Committee of the Faculty Senate for review.
  4. The requestor, or designee, will come to present their request to ARSSA at a regularly scheduled committee meeting.
  5. ARSSA will deliberate in closed session, make a determination, and notify the requestor of the decision.
  6. Guiding principles used in considering requests:
    1. Compelling Scheduling Need – some factor of the group restricts the times that the group may take classes.
    2. Overall benefits outweigh detriment to the university community at large.
  7. The ARSSA Committee shall report annually to the Faculty Senate on the status of Priority Registration.

All student cohorts granted priority registration must re-apply for the privilege every five years. A written proposal should be submitted to ARSSA by the dean justifying the need for the practice to continue. If approved, priority registration for the requested cohort will be extended for an additional five years.

Information

It was unclear when groups had last completed the five-year review mandated in the AAPPM C-2 policy. ARSSA stated in its Spring 2016 senate report that it would conduct a five-year review of all groups receiving priority enrollment during the Fall 2016 semester. A letter was sent to the chief academic officer (associate dean, DAA, etc.) for groups to reapply for priority enrollment in October 2016.

Discussion

In January, ARSSA approved all groups currently receiving priority enrollment for another five years. The table includes numbers provided by the specific locations. (See Table 1).

Effective Date

Upon corresponding changes to AAPPM policy and incorporation into LionPATH.

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

  • Charles Abdalla
  • Steven Andelin
  • Martha Aynardi
  • Daniel Beaver
  • Clark Brigger
  • Wei-Fan Chen
  • Maura Ellsworth
  • Wendell Franklin
  • Galen Grimes
  • Anna Griswold
  • Michel M. Haigh, Chair
  • Harold Hayford, Vice Chair
  • Robert Kubat
  • Themis Matsoukas
  • George Samuel
  • Douglas Wolfe

Table 1: Priority Enrollment Numbers by Campus and Group

Please note some of the figures in the table are fluid. Some of the numbers are from Fall 2016 and others from Spring 2017 depending on when the unit provided the response.

CampusUnique
Groups
AthletesCampus
Honors
Schreyer
Honors
Disability
Services
Military Percent Receiving Priority
Enrollment Compared to
Total Student Enrollment
TOTAL75-9032387771448682822
Abington2294425468810.90%
Altoona220525528710.70%
Behrend 41763461111528.20%
Berks1604469512.40%
Beaver1112829121.60%
Brandywine190353153318.40%
DuBois98282625.20%
Fayette761731615.90%
Greater Allegheny 30135.60%
Harrisburg251126261211811.40%
Hazleton 12742161422.70%
Lehigh Valley 626071315.90%
Mont Alto 1305023224.0%
New Kensington 820444.60%
Schuylkill 12453448.70%
Shenango 03722.40%
University Park75-90
pre med
1000-13344651067.20%
Wilkes-Barre0212486.60%
Worthington Scranton7843  –261115.30%
York 69264913%