Minutes of Senate Council (November 14, 2017)

Tuesday, November 14, 2017 – 1:30 p.m.

102 Kern Graduate Building

Members Present: Ansari, M. Bérubé, V. Brunsden, C. Eckhardt, G. Grimes, R. Jolly, N. Jones, , J. Ozment, J. Plummer, L. Posey, N. Rowland, R. Shannon, R. Shurgalla, E. Smithwick, J. Strauss, M. Strickland, B. Szczygiel, A. Taylor, R. Troester, W. Wenner, M. Woessner, D. Wolfe

Absent: L. Kitko, J. Nousek, R. Engel

Guests/Others: Bieschke, D. Blasko, P. Brown, M. Hanes, R. Pangborn, E. Seymour, M. Whitehurst.


CALL TO ORDER

Chair Woessner called the meeting to order at 1:30 p.m. on Tuesday, November 14, 2017, in 102 Kern Graduate Building.

MINUTES OF THE MEETING OF October 3, 2017

The minutes of the October 3, 2017, meeting were approved.  Joy Robertson, the new senate staff member who will be assisting with curricular proposals was introduced.

ANNOUNCEMENTS AND REMARKS

The following topics were discussed at the Faculty Advisory Committee meeting:

  • Update on how the VRP potentially impacts the ratio of tenure-line faculty to FT faculty. How many tenure-line retirements were replaced by new tenure-line positions?
  • Update on the VRP faculty retirements and replacements, broken down by college/campus.
  • The role of OHR in the faculty classification process.
  • The search for a replacement for Dean Susan Welch, College of Liberal Arts.
  • Updates on Searches, Admissions, Strategic Plan, LionPath, and WorkLion

Chair Woessner announced that an FAC meeting and Senate Council meeting are scheduled for Tuesday, January 9, 2018. Send items for discussion to the officers or elected members.

Comments from Provost Jones

The Strategic Plan Implementation committee has approved 10 proposals for funding in the first round. A team is working on improving the top ten processes that are more difficult after LionPath implementation. WorkLion will go live in December. It has a very good user interface and training is available.

The Board of Trustees on November 10, 2017 approved a vendor to replace the Integrated Business Information system (IBIS). They were authorized to purchase SAP North America, Inc.’s S/4 HANA with Fiore (the “Software”) for the replacement of the existing finance system.

There was a discussion of the ongoing Fraternity problems. Addition charges are being filed following the recovery of security tape footage from the basement.

Comments from Kathy Bieschke, Vice Provost of Faculty Affairs

Update on Searches. The search for the Assistant Vice Provost of Faculty Affairs: HR is near completion.

The search for the Dean of the College of Liberal Arts and the College of Health and Human Development are beginning.

Discussion of AC-21 change of titles for fixed term faculty. Some are not quite right in ISIS and faculty should check. They should be fixed in WorkLion.

Comments from Vice President of Commonwealth Campuses, Madlyn Hanes

Harrisburg Chancellor Mukund Kulkarni has announced his retirement as of summer 2018, so there will be no need for an Interim. Nominations are now open

Comments from Rob Pangborn, Vice President and Dean of Undergraduate Education.

Enrollments so far this fall are on track, about 2% down at UP, Transfer applications are up 10% and International students down 3%.

Anna Griswold is retiring next year and a search is being set up. She has been a champion for college student access and affordability.

The Senate officers and the Executive Director had no comments.

There were no councilor questions or comments.

ACTION ITEMS

The proposal to add a Department of Radiation Oncology was reviewed by the Senate committees on Faculty Affairs and curricular affairs. Both committees had no objections. The proposal was approved unanimously.

2018-2019 Senate Calendar. On an Ozment/Eckhardt motion Senate Council voted to approve the Senate Calendar for 2018-2019.

Revisions to the Greater Allegheny Campus Constitution. The revisions were reviewed by the Unit Constitution Subcommittee and they recommended approval. The revisions were approved by a unanimous vote. The campus will be notified.

Revision of the Schuylkill Campus Constitution

The revisions were reviewed by the Unit Constitution Subcommittee and they recommended approval. The revisions were approved by a unanimous vote. The campus will be notified.

DISCUSSION ITEMS: None

REPORT OF GRADUATE COUNCIL

Chair Woessner announced that Graduate Council will have their next meeting on Wednesday, November 15, 2017.

SENATE AGENDA ITEMS FOR December 5, 2017

Forensic Business: None

Unfinished Business: None

Legislative Reports

Admissions, Records, Scheduling, and Student Aid – Changes to Senate Policy 02-50 Updating Language on Conditionally Enrolled Students.  This report was placed on the Agenda on a Grimes/Brunsden motion and passed with a unanimous vote.

Committees and Rules – Revisions to Bylaws; Article II – Membership, Section 5(c).  This report was placed on the Agenda on a Grimes/Smithwick motion and passed with a unanimous vote.

Committees and Rules – Revisions to Constitution; Article I – Functions, Section 1.  This report was placed on the Agenda on an Ozment/Eckhardt motion and passed with a unanimous vote.

Advisory/Consultative Reports

Faculty Affairs and Intra-University RelationsRevision of AC-21.  This report was placed on the Agenda on a Grimes/Smithwick motion and passed with a unanimous vote.

Councilors asked that a definition of standing non-tenure line faculty be included early in the report.

Faculty Affairs and Intra-University RelationsProvision of Multi-Year Contracts.  This report was placed on the Agenda on a Brudsen/Ozment motion and passed with a unanimous vote. There was a discussion of modifying the recommendations, however the committee chairs recommended moving forward the report in its current form.

Informational Reports

Admissions, Records, Scheduling, and Student AidUpdate on Bulletins.  This report was placed on the Agenda on an Eckhardt/Ozment motion and passed with a unanimous vote. Five minutes were allocated for presentation and discussion.

Educational Equity and Campus EnvironmentInclusion of the All-In Video in the Classroom Setting.  This report was briefly discussed and it was decided that it was not ready to be placed on the Senate Agenda in its present form. It will be sent back to the EECE committee with suggestions to reformat to remove recommendations and to include campus activities in the discussion.

Faculty Benefits and Joint Committee on Insurance and Benefits2016-2017 Annual Report on the Status of Benefit Changes Report.  This report was placed on the Agenda on a Grimes/Brunsden motion and passed with a unanimous vote. The report will be posted on-line.

Libraries, Information Systems, and TechnologyOffice 365 Email and Calendar.  This report was placed on the Agenda on an Ozment/Eckhardt motion and passed with a unanimous vote.  Fifteen minutes was allocated for presentation and discussion.

Undergraduate EducationSummary of Petitions by College, Campus, and Unit 2016-2017.  This report was sent back to committee for more information regarding the possible reason for the changes in petition numbers.

University PlanningBiennial Development and Alumni Relations Report.  This report was placed on the Agenda on an Eckhardt/Shurgalla motion and passed with a unanimous vote. Fifteen minutes was allocated for presentation and discussion.

University PlanningProgress on Implementation of the University’s Strategic Plan.  This report was placed on the Agenda on a Shurgalla/Grimes motion and passed with a unanimous vote. It will be presented at the beginning of the agenda during the Provost’s comments. Thirty minutes was allocated for presentation and discussion.

NEW BUSINESS: None

ADJOURNMENT

Chair Woessner thanked Council members for their attendance and participation.  The meeting was adjourned at 3:32 p.m.

Dawn G. Blasko
Executive Director