Appendix Q

12/6/16

SENATE COMMITTEE ON UNIVERSITY PLANNING

New Members Orientation

(Informational)

This document is a reference that provides information about the structure and function of the University Planning Committee.

Membership (Assigned by the Committee on Committees and Rules)

  1. At least twelve elected faculty senators
  2. One undergraduate student senator
  3. One graduate student senator
  4. Executive Vice President/Provost of the University or representative
  5. Senior Vice President for Finance and Business/Treasurer (nonvoting)
  6. Senior Vice President for Development and Alumni Relations (nonvoting)

Duties (from Senate Standing Rules, Article II, Section 6.o)

The Committee on University Planning solely and in consultation with other committees, shall report on and/or propose action on matters of University planning that affect development and alumni relations, physical plant resources, and the academic and financial policies of the University. In accordance with the Constitutional advisory and consultative roles of the Senate, specific areas of responsibilities include but are not limited to: the allocation of resources among units and functions as they relate to educational policy; academic planning, development planning, and campus and physical planning.

The committee shall be the primary Senate body advisory to the Office of the President, including the Senior Vice President for Finance and Business/Treasurer, Senior Vice President for Development and Alumni Relations, and the Executive Vice President/Provost, for all planning functions; and shall review those functions of the University that contribute to the planning processes. The committee shall participate in the development and review of the master plans for each of the University’s campuses and be consulted regularly in regards to proposed changes to those plans. In addition, this committee shall assist in creating an understanding of the University’s planning functions among all units within the University. The committee shall have access to all information necessary to perform their charge.

Mandated Reports

  1. Annual Construction Report
  2. Annual Space Allocation and Utilization Report
  3. Annual University Budget and Planning Report
  4. Biennial Development and Alumni Relations Report

The Committee on University Planning shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

Liaison with other Senate, Administrative, Special or Joint Committees

  1. UPC Chair is a non-voting member of the Board of Trustees Governance and Long-Range Planning Committee
  2. UPC Representative on FPAB (Facilities Planning Advisory Board)
  3. UPC Representative on the Parking Appeal Committee

Relevant AD policies, HR Policies, or Faculty Senate Academic Policies and Procedures that are routinely used or referenced by UPC

Administrative Policies

  • AD01 – Auditoriums, Policies and Procedures for Use of University Athletic and Entertainment Facilities
  • AD02 – Non-University Groups Using University Facilities
  • AD05 – Naming University Facilities
  • AD07 – Use of University Name, Symbols and/or Graphic Devices
  • AD15 – Fees and Rates for Facilities and Services (Formerly Fees and Charges for Facilities and Services)
  • AD16 – Reporting Requirements for Vehicles Acquired or Disposed of by the University
  • AD21 – Use of the Agricultural Arena and Agricultural Progress Days Facilities
  • AD26 – Sale and Serving of Food and Beverages at University Locations (Formerly Sale of Food and Beverages at University Locations)
  • AD27 – Commercial Sales Activities at University Locations
  • AD30 – Cable Television (CATV) at University Facilities
  • AD31 – Public Art (Formerly Outdoor Public Art)
  • AD32 – Smoking Policy and Guideline
  • AD34 – University Recycling Program
  • AD38 – Administration of University Physical Facilities
  • AD51 – Use of Outdoor Areas for Expressive Activities
  • AD57 – General Regulations on Use of University Property
  • AD62 – Use of General Purpose Classrooms (Formerly Scheduling and Use of General Purpose Classrooms)
  • AD64 – Energy Conservation Policy
  • AD65 – Electronic Security and Access Systems (formerly SY33)
  • AD66 – Service Animal Policy
  • AD68 – University Access Policy
  • AD70 – Emergency Management
  • AD73 – Accessing Athletic and Recreational Facilities
  • AD75 – University Events and Ticket Accountability
  • AD76 – Emergency Notifications on Digital Signage
  • AD78 – Threats to Campus Safety
  • AD81 – Independence of the University Police and Public Safety
  • AD82 – Classroom Scheduling

Human Resources Policies

  • HR09 – Reasonable Accommodation for University Employees
  • HR20 – Breastfeeding Support

Proposed Changes to Senate Standing Rules

Please note that the following contains bold text for additions. Added text is notated with [Add] [End Add].

The Committee on University Planning solely and in consultation with other committees, shall report on and/or propose action on matters of University planning that affect development and alumni relations, physical plant resources, and the academic and financial policies of the University. In accordance with the Constitutional advisory and consultative roles of the Senate, specific areas of responsibilities include but are not limited to: the allocation of resources among units and functions as they relate to educational policy;, academic planning, [Add] strategic planning, [End Add] development planning, and campus and physical planning [Add] including safety and security of persons, buildings, and facilities.[End Add]

The committee shall be the primary Senate body advisory to the Office of the President, including the Senior Vice President for Finance and Business/Treasurer, Senior Vice President for Development and Alumni Relations, and the Executive Vice President/Provost, for all planning functions; and shall review those functions of the University that contribute to the planning processes. The committee shall participate in the development and review of the master plans for each of the University’s campuses and be consulted regularly in regards to proposed changes to those plans. In addition, this committee shall assist in creating an understanding of the University’s planning functions among all units within the University. The committee shall have access to all information necessary to perform their charge.

Mandated Reports

  1. Annual Construction Report
  2. Annual Space Allocation and Utilization Report
  3. Annual University Budget and Planning Report
  4. Biennial Development and Alumni Relations Report

The Committee on University Planning shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

Rationale: There are usually not significant space allocation changes each year to a warrant a report. The frequency of the mandated report is a minimum. UPC can decide to sponsor a Space Allocation and Utilization Report more frequently if there are significant changes to report.

COMMITTEE ON UNIVERSITY PLANNING

  • James Adair
  • Nancy Baldwin
  • Kevin Cockroft
  • Peter Eberle
  • David Gray
  • Nicholas Jones
  • Rodney Kirsch
  • Binh Le
  • David Lieb
  • Frantisek Marko
  • John Messner
  • Padma Patil
  • Laura Pauley, Chair
  • Nicholas Pearson
  • Vansh Prabhu
  • Gavin Robertson
  • Jeff Robzen
  • Ira Saltz
  • Shuang Shen
  • Steinn Sigurdsson, Vice-Chair
  • Rachel Smith
  • Ford Stryker
  • Ming Wang
  • Jong Yun