Appendix Q

10/18/16

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

New Members Orientation

(Informational)

This document is a reference that provides information about the structure and function of the Admissions, Records, Scheduling, and Student Aid

Membership

(i)    At least ten elected faculty senators
(ii)   One undergraduate student senator
(iii)  Executive Director for Undergraduate Admissions (nonvoting)
(iv)  The University Registrar (nonvoting)
(v)   The Assistant Vice Provost for Student Aid (nonvoting)

Selection:

By the Committee on Committees and Rules

Duties  (from Senate Standing Rules, Article II, Section 6 b)

The Committee on Admissions, Records, Scheduling, and Student Aid shall initiate legislation relating to academic admissions and readmission standards for the Senate Policies and Procedures for Undergraduate Students. It shall make recommendations on policies concerning the effect that Admissions, Records, Scheduling, and Student Aid procedures have on the attainment of the University’s overall educational objectives. It shall be the University Faculty Senate advisory body to the Vice President and Dean for Undergraduate Education and it shall maintain liaison with other University officials in these areas. It shall be concerned with policies involving student awards, scholarships, and student aid. It shall have the authority to act on individual problems of reinstatement and certification of credit referred to it by the Vice President and Dean for Undergraduate Education.

Standing Subcommittee on Articulation

The ARSSA Articulation Review Subcommittee membership shall include two faculty from ARSSA, including the Vice Chair of ARSSA, who serves as chair, in addition to four other representatives: one from the Undergraduate Admissions Office, one from the Office of Student Aid, one from the Office of the University Registrar, and one from the Office of Global Programs. The University Faculty Senate Office (Senate Office) shall facilitate composition by requesting those offices to identify representatives.

The subcommittee shall review articulation agreements to ensure they adhere to the current University policies and provide final recommendations to the entire ARSSA committee for approval. Recommendations are forwarded to the Office of Undergraduate Education for final University approval and implementation.

Articulation Agreement submissions will include:

For New Submissions:

  1. A cover memo
  2. The new proposal/agreement which includes:
  • information about the partner institution(s),
  • rationale for the agreement,
  • statistics on the number of students to be impacted by the agreement,
  • the processes for admission, advising, and orientation,
  • guidelines for renewal or termination; and information about the transfer and evaluation of courses.

The proposal should also include:

  • the ACUE prospectus memo,
  • evidence of consultation with relevant units at Penn State, and
  • a draft Memorandum of Agreement that will be signed after final approvals are secured.

For Renewal:

  1. A cover memo
  2. The current agreement
  3. Statistics on the number of students involved per year and the number of students completing their degree through the agreement
  4. Justification as to why the agreement is still applicable (e.g., the curriculum is still relevant)
  5. A draft Memorandum of Agreement if an update and new signatures are required

Revision/Termination of Agreement:

  1. A cover memo
  2. The former proposal/agreement with addendum noting changes to the proposal/agreement
  3. Statistics on the number of students participating since initial approval or last review
  4. A draft Memorandum of Agreement if an update and new signatures are required
  5. For termination, an explanation of the reason for discontinuation and plan for phase out

Each year the Office of Undergraduate Education will provide to the Senate Office, a list of agreements that require five-year review. The Senate Office will forward all new or revised articulation agreements as well as agreements that are being renewed or subject to five year review to ARSSA. Upon completion of each review, ARSSA will forward its review and recommendation to the Office of Undergraduate Education for approval, if warranted. The Senate Office will provide an annual overview to subcommittee members on policies and workflow procedures on the articulation process.

Mandated reports: none. ARSSA shall send its Informational Reports to the Senate Council. However, when reading through Senate policy and the Academic Administrative Policies and Procedures Manual (AAPPM), there are several mandated reports:

  1. Reserved Spaces Report
  2. Faculty Senate Scholarship Report
  3. Priority Enrollment Report
  4. High School Students Enrolled in Nondegree Credits

ARSSA shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

Relevant AD policies, HR Policies, or Faculty Senate Academic Policies and Procedures that are routinely used or referenced by ARSSA:

Almost any Senate policy referencing undergraduate education could be sent to ARSSA to examine/update.

Liaison with other Senate, Administrative, Special or Joint Committees

  1. ARSSA works with the chair of the UE and the chair of SCCA of the senate to co-sponsor legislation.
  2. ARSSA works closely with the Office of Undergraduate Education to work through the updating of AAPPM when there are questions regarding a change in senate policy. Many of the “mandated” ARSSA reports are mentioned in the AAPPM.

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING AND STUDENT AID

  • Charles Abdulla
  • Steven Andelin
  • Martha Aynardi
  • Daniel Beaver
  • Clark Brigger
  • Wei-Fan Chen
  • Madhuri Desai
  • Maura Ellsworth
  • Galen Grimes
  • Anna Griswold
  • Michel Haigh, Chair
  • Harold Hayford, Vice-Chair
  • Robert Kubat
  • Themis Matsoukas
  • George Samuel
  • Douglas Wolfe