Appendix E

10/27/15

SPECIAL SENATE COMMITTEE ON THE IMPLEMENTATION OF LIONPATH

Change to Senate Policy 34-87 (Course Add)

(Legislative)

Implementation: Upon approval by the Senate and revision of relevant AAPPM policies by the Administrative Council on Undergraduate Education

Rationale:

Currently, the timeframe where students may freely add or drop courses extends through the first 10 days of the semester (with the add window lasting 8 hours longer than the drop). The proposed changes to Policy 34-89 and Policy 34-87 shortens the drop period to 6 days, and extends the add period to 24 hours after the drop period closes. There are several reasons for these changes.

First, the Bursar has secured approval to eliminate tuition penalties during the drop/add period if it is shortened to one week. Currently, students are only refunded 80% of tuition if they withdraw or drop below full time during the first week of classes. So, while there is not academic penalty for schedule adjustments during the drop/add period, there could be financial penalties. With the new changes there will be no financial penalty incurred by students as they adjust their schedule during drop/add.

Second, the Office of Student Aid has agreed to move away from a rolling calculation for some student financial aid to a census date calculation at the end of the drop/add period. Rather than calculating each day, student aid will be calculated based on the number of credits in which a student is enrolled on the census date. This will eliminate the need for students to be sure to add and drop the same number of credits on any given day.

Finally, this change should help encourage instructors to have assessments due earlier since class enrollment is finalized sooner. With the current 10-day drop/add period instructors are reluctant to give quizzes or have assignments due until after the end of that timeframe. Shortening the drop/add period alleviate this problem.

CURRENT POLICY:

34-87 Course Add
A student may add a course to his or her schedule during the course’s Add Period. This period begins on the first day of classes for the semester and ends eight hours after the end of the Drop period (see Policy 34-89). In other words, the Add period continues from midnight to 8 a.m. after the end of the Drop period. A course may not be added to the student’s schedule after this Add Period, except under the following conditions:

  1. The course is an individualized instruction course, or the student is advised by an instructor in a scheduled course to move to a lower- or higher-level course in the sequence of courses in which the student is enrolled.
  2. Permission is obtained by signature of the instructor of the course in which the student wishes to enroll.

RECOMMENDATION:

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete].

34-87 Course Add
A student may add a course to his or her schedule during the course’s Add Period. This period begins on the first day of classes for the semester and ends [Delete] eight hours [End Delete] one (1) calendar day after the end of the Drop period (see Policy 34-89). [Delete] In other words, the Add period continues from midnight to 8 a.m. after the end of the Drop period. A course may not be added to the student’s schedule after this Add Period, except under the following conditions: [End Delete] A student may add a course after the Add Period ends only with written permission of the course instructor. 

  1. [Delete] The course is an individualized instruction course, or the student is advised by an instructor in a scheduled course to move to a lower- or higher-level course in the sequence of courses in which the student is enrolled.
  2. Permission is obtained by signature of the instructor of the course in which the student wishes to enroll. [End Delete]

CLEAN COPY:

34-87 Course Add
A student may add a course to his or her schedule during the course’s Add Period. This period begins on the first day of classes for the semester and ends one (1) calendar day after the end of the Drop period (see Policy 34-89). A student may add a course after the Add Period ends only with written permission of the course instructor.

The committee wishes to thank the members of the Project LionPATH Academic Advisors Advisory Committee and the members of the Senate Committees: SCCA, Undergraduate Education, and ARSSA for their recommendations and consultation.

SPECIAL SENATE COMMITTEE ON THE IMPLEMENTATION OF LIONPATH

  • David Babb, Chair
  • Michael Büsges
  • Andrew Cole
  • Karen Duncan
  • Jacqueline Edmondson
  • Galen Grimes
  • Pamela Hufnagel
  • Michel Haigh
  • Ariel Kline
  • Robert Kubat
  • Keefe Manning
  • Sandy Murray
  • Judith Ozment
  • Richard Robinett
  • David Salvia
  • Janet Schulenberg
  • Lori Anne Stania