Meeting Minutes

Committees and Rules

2018-2019

2017-2018


September 18, 2018

Members present: Johnathan Abel, Michael Bérubé, Renee Borromeo, Victor Brunsden (vice chair), Ann Clements, Beth King, Binh Le, Richard Robinett, Keith Shapiro (chair), Ann Taylor, Rodney Troester, and Matthew Woessner.

Visiting: Dawn Blasko, Executive Director

Members absent: Dennis Jett

Call to Order

Chair Shapiro called the meeting to order at 8:31 a.m. in 201 Kern Graduate Building.

The minutes of the April 24, 2018 meeting were approved unanimously after an amendment from Prof. Woessner noting that the Legislative Report under New Business was approved by unanimous vote of the committee.

The discussion of the Officers and Chairs Meeting held Monday night

  1. Reports on the floor of the senate
    1. Vote on Revisions to Constitution; Article II – Membership, Section: Simplification of constitutional references to ranks – substituting reference to AC21. Appendix C
    2. Vote on Revisions to Bylaws; Article II – Senate Council, Section 3 : Process for Senate Council to call itself into session absent of chair consent. Appendix D
    3. Vote on Revisions to Bylaws; Article X – Amendments: Process for speeding and streamlining of minor non-substantive constitutional changes. Appendix E
  2. Old Business
    1. Review and discussion of proposed Legislation from Intercollegiate Athletics: Draft Revisions to Standing Rules: Article II- Senate Committee Structure, Section 6(h): Minimum terms, prior chair experience, summer committee meetings/votes with voluntary participation. Approved by unanimous vote.  Committee has feedback for SCIA on increasing the numbers of faculty members on the committee.  This will be forwarded to SCIA by the Chair and Vice-Chair
    2. Status and discussion of changes to rules regarding composition of faculty governance committees. The “Guidelines for Faculty Governance Organizations” has been renamed to “Requirements and Recommendations for Faculty Governance Organizations”.  This document was approved at the April meeting and is now on the Senate website at http://senate.psu.edu/faculty/requirements-and-recommendations-for-faculty-governance-organizations/.  The Senate now has governance organization constitutions from all units at the University with one exception.  There was some discussion about available inducements to solicit the missing constitution.
    3. Discussion of re-naming of the Senate Committee on Undergraduate Education to the Senate Committee on Education. Proposal from Undergraduate Education would better reflect the changing role of the committee.  Passed by unanimous consent.  Committee leadership to work with Undergraduate Education on draft legislation.
  3. New Business
    1. Forensic for re-electable Chair proposal. Agreement among members present that a forensic session was desirable to An ad-hoc subcommittee of  Professors Abel, Berube, Borromeo and Woessner will draft the forensic report.
    2. New Standing Rule Article II Sect e-5 – Faculty Affairs – mandated fixed term flow report. Committee is waiting for sample legislation from Faculty Affairs and IRC.
    3. Recommendation from Senate Committee on Undergraduate Education to add representation from the Office of the VP for the Commonwealth Campuses to select Standing Committees. Awaiting sample from Undergraduate Education Chair Elizabeth Seymour.  Legislation should preferably not name individuals but should name positions only.
    4. Revision of Standing Rules Art III Sect 12 for Council of Past Chairs to have greater opportunities in the Senate Discussion. Tabled for present pending feedback from Past Chairs.
    5. Proposed title change from Committee on Research. Awaiting proposed legislation from the Committee on Research.
  4. Comments for the good of the order
  5. Adjournment: 10:19am.

Next meeting is scheduled for October 23, 2018 at 8:30 a.m. in 201 Kern Building
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April 24, 2018

Members present:, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Beth King, Richard Robinett, Keith Shapiro, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Dawn Blasko, Executive Director

Members absent: Nicole Webster

Call to Order 

Chair Vrana called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.

The minutes of the March 13, 2018 meeting were approved unanimously.

The discussion of the Officers and Chairs Meeting that was held Monday night included a discussion of the student clubs that were disbanded for safety reason, such as the outing club, scuba club and caving club.

In Faculty Affairs, there was a discussion of making faculty and units personally and fiscally responsible for data breaches. The concern is when this is accidental or outside of faculty responsibility.

There will be a mailing on fee leveling for retirement accounts going out soon.

The Red Folder will provide resources and strategies for dealing with stress, depression and other psychological issues for students.

UPUA and CCSG are still pushing for conflict policy for mid-term exams. However, there is no defined time for mid-terms and this would be difficult to pass or enforce.

There was a mention of the surprising costs of ER visits for those on the high deductible plan.

There was a meeting last Friday about changes to 54-00 focusing on academic recovery with administration. Modifications to give more time to part time students will be introduced on the floor today.

The committee also briefly discussion the upcoming diversity report, a revision of AC-80 on private consulting practice, and retiring research titles based on changes to AC 21.

  1. Reports on the floor of the senate
    1. Vote on Revision to Bylaws; Article I – Officers, Section 1 (“Senate Leadership”)
    2. Appendix B
    3. Vote on Revisions to Constitution; Article II – Membership, Section 5(c) (“Graduate and Professional Student Association Representation” Correction – Constitution and not Bylaws) Appendix C
    4. Introduce Legislative Report – Revisions to the Constitution; Article II – Membership, Section 1 (“New Faculty Ranks and Titles”)
    5. Appendix E
    6. Introduce Legislative Report on Revisions to Bylaws (“Calling a Special Senate Council Meeting”)
    7. Appendix F
    8. Introduce Legislative Report on Revisions to Bylaws (and Standing Rules) (“Non-substantive Editorial Changes”)
    9. Appendix G
    10. Introduce and Vote on Revisions to the Standing Rules; Article I, Section 12 and Article II, Sections 1 and 6 (“Senate Leadership”)
    11. Appendix H
    12. Legislative Report – Revisions to Standing Rules; Article II, Section 6-c (“Two Curricular Affairs Vice Chairs”)
    13. Appendix I
    14. Introduce and Vote on Advisory Consultative Report – Recommendation for Standardized Support for Senate Officers
    15. Appendix K
  2. Old Business
    1. Legislative Report on Revisions to Standing Rules (“Non-substantive Editorial Changes”)[Draft Attached; #7]
    2. Legislative Report – Revision to Standing Rules; Article III, Section 13 (new) – Other Functions of the Senate (Historian) [Draft Attached; #8] (Voted on and approved, will be presented at the September meeting)
    3. Intercollegiate Athletics Committee changes to standing rules (impending)(Voted on and approved, will be presented at the September meeting)
    4. Review 2017-2018 Senate Accomplishments (Year End Report) and consider charges for next year. Do we need an informational report on senate staff workload?We need to provide links to full policies and rationale to all Senate and AAPPM website and policies. Need better access to P&T policies and expectations to enhance transparency. Should we do an informational report on SRTEs- check with Angela Linse. Renew discussion of the size of the Senate. FYS and FYE-calls for digital fluency and financial literacy, as well as health care.Continued discussion in CC&R and UE about changing undergraduate education committee to the Education committee.
  3. New Business
    1. Legislative Report on Revisions to Bylaws; Article VII – Delegation of Authority, Section 1 (‘’Unit Governance’’) .(Revised during the meeting, final draft approved and will be presented at the September meeting)
  4. Comments for the good of the order: NONE
  5. Adjournment: The meeting was adjourned at 10:40 am

Next meeting is scheduled for September 18, 2018 at 8:30 a.m. in 201 Kern Building.

Respectfully,

Dawn G. Blasko, Executive Director
University Faculty Senate.

Next meeting is scheduled for September 18, 2018 at 8:30 a.m. in 201 Kern Building
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March 13, 2018

Members present:, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Beth King, Richard Robinett, Keith Shapiro, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Jonathon Able, Mark Casteel, Nicole Webster

Call to Order

Chair Vrana called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.

The minutes of the January 23, 2018 meeting were approved unanimously.

The discussion of the Officers and Chairs Meeting held Monday night included the upcoming diversity report, a revision of AC-80 on private consulting practice, retiring research titles based on changes to AC 21, encouraging the use of the survey research center for university surveys and additional efforts to understand college student alcohol use and treatment. Undergraduate Education is working on a report to make changes to policy for academic recovery.

Discussion of the Reports on the floor of the Senate

Revisions to Bylaws; Article IV – Committees, Section 6 (“Minority Opinions”)

Appendix C

Introduce Revision to Bylaws; Article I – Officers, Section 1 (“Senate Leadership”)

Appendix D. Add Standing Rules legislation to April agenda if Bylaws change passes.

Introduce Revisions to Constitution; Article II – Membership, Section 5(c) (“Graduate and Professional Student Association Representation” Correction – Constitution and not Bylaws) Appendix E. This is a repeat of the earlier report labeled as Bylaws. It will be voted on in April.

Nominating Report for Extra-senatorial Standing Committees. Appendix J

Nominees are presented at the meeting. The Elections are open March 28th to 5:00pm April 6th.

Old Business

Final 2018 CC&R Mid-Year report completed and submitted

Advisory Consultative Report – Recommendation for Standardized Support for Senate Officers. Allows base reductions in load for all officers plus consideration for traveling officers from campuses on a case by case basis. Approved unanimously.

A3 Draft Report (non-substantive editorial changes) the committee discussed ideas, and Chair Vrana will complete a draft and distribute it by email for approval.

Note added in proof: Online vote was unanimous for accepting and forwarding to Senate Council.

A5 Draft Report (calling senate council meeting) approved unanimously and will be introduced at the April meeting.

New Business

Legislative Report – Revision to Standing Rules; Article III, Section 13 (new) – Other Functions of the Senate. The committee discussed adding a Faculty Senate Historian to serve for a three-year renewable term and the ability to appoint Associate Historians for one year renewable terms.  Decided to defer to April Meeting for CC&R approval and forwarding to Council for September Senate vote.

Change in the 2018-2019 Senate Calendar (Informational from Dawn Blasko). Changes were made to avoid the Martin Luther King Day of Service. The committee decided to start the September plenary session at 1:00 instead of 1:30 to give Senators more time to drive home before sundown for the start of Yom Kippur.

Legislative Report – Revisions to the Constitution; Article II – Membership, Section 1 (“New Faculty Ranks and Titles”). This report removed the old titles and added new titles as defined in AC 21. Approved by CC&R unanimously.

Legislative Report – Revisions to Standing Rules; Article II – Curricular Affairs, Section 6-c (creating two Vice Chairs for Curricular Affairs) was discussed and approved unanimously.

Intercollegiate Athletics Committee changes to standing rules (have not received final draft)

The committee discussed the structure of the Graduate Council in comparison to the guidelines for unit constitutions.  Plans to craft a draft report for consideration at April Meeting.

Adjournment 10:45 am

Next meeting is scheduled for April 24, 2018 at 8:30 a.m. in 201 Kern Building.

Submitted by,

Dawn Blasko, Executive Director
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January 23, 2018

Members present: Jonathon Able, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Beth King, Richard Robinett, Keith Shapiro, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Nicole Webster
Guests/others: Dawn Blasko

Chair Vrana called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.

The minutes of the September meeting were approved.

Discussion of President Barron’s letter partially accepting the advisory and consultative report on contracts for fixed term faculty AC -21. Discussed possible next steps forward. Chair Woessner will announce at the Senate meeting before president stands for questions.

Review of Officers and Chairs Meeting January 4, 2017

Update on REC hall, students debt, survey by IRC of implementation of AC21. Promotion to full professor committee.

The reports on the floor of the Senate were reviewed.

  1. Vote on Revision to Bylaws Article II – Membership adding “GPSA representation”. Appendix B
  2. Vote on Revisions to Constitution: Article I – Functions, Section 1 on “removal of ‘resident instruction’ from the Senate purview”.
    Appendix Cc. Revisions to Bylaws; Article IV – Committees, Section 6 “Minority Opinions” Appendix D

Old Business:

  1. Senate Officers’ release time – push back from the administration – put on hold.
  2. Discussion of A3 draft report (non-substantive editorial changes) prepared by March for April
  3. Change to Constitution to harmonize the Bylaws change to include GPSA representation –broaden the reference to avoid having to change constitution to add another students group.
  4. Discussion of leadership change that would eliminate the Chair-Elect position and replace with Vice Chair. The Secretary can be reelected for two terms instead of three. The Vice Chair is limited to a one year term. The Chair will be elected to a one year term, with the option to run again. The Immediate Past Chair replaced with Past Chair which can be someone other than the immediate past chair. Draft changes reviewed and suggestions for improvement were suggested. CC&R voted unanimously to approve the executive reform legislation (following recommended changes).Plan to have report ready for Senate Council deadline of February 2nd. Bylaws changes at March meeting and vote in April. Then submit standing rules changes at April meeting. Note added in Proof: With approval by CC&R membership, report edited to provide for selection of Past Chair by Senate Council (in event that Immediate Past Chair chooses not to serve).

New Business:

  1. Mid-Year Report was reviewed and will be submitted. Note added in Proof: Mid-Year Report (as submitted) appended to minutes.
  2. Small change to Faculty Census was approved.

Comments for the good of the order: None
Adjournment

The meeting was adjourned at 10:55 am.

Next meeting is scheduled for March 13, 2018 at 8:30 a.m. in 201 Kern Building

Submitted by,

Dawn Blasko, Executive Director
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December 5 , 2017

Members present: Jonathon Able, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Beth King, Richard Robinett, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Nicole Webster

Guests/others: Dawn Blasko

Chair Vrana called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.

The minutes of the October meeting were approved.

Review of Officers and Chairs Meeting

The Officers and Chairs meeting held on December 4, 2017 was reviewed by Chair Vrana.

He mentioned possible revisions to the travel policy, the cost of benefits in phased retirement, Rec Hall access, last minute revisions to the AC -21 Report on the floor about non-tenure track faculty contract lengths, and a discussion of a mid-term exam policy. The Student Life Committee continues to work with Athletics on a time management report for students and the progress of the University strategic planning process was discussed.

The reports on the floor of the Senate were reviewed.

Revision of Article 1, Section 1: Election of Chair-elect and Secretary by elected senators will be voted on December 5th.

Revisions to By Laws Article II –Membership: Adding GPSA representation, will be presented December 5th and voted on January 23, 2018.

Revisions to Constitution: Article I –Functions, Section I: removal of the term ‘resident instruction’, will be presented December 5th and voted on January 23, 2018.

Old business

There was a brief discussion of the non-substantive editorial change report. The wording and process continues to be worked out.

The draft report on the minority opinion was reviewed and approved for the January meeting.

Changes to the constitution to harmonize with the addition of the GPSA student representative will be prepared for the March and April meeting. It was agreed that language would be modified to be more general so the constitution would not have to be revised if more groups were added. Wording is being worked on.

New Business

Faculty Census Report was presented and the process described. The report was approved to go forward for the December meeting.

A special election for a new member of CC&R is needed. Jim Strauss chairs the nominating committee so if anyone has ideas, please send them to Jim. Note that the Senator would have to give up their role on council or standing committee to serve on CC&R.

Senate Chair Woessner discussed the value of having a standard release time formula for Senate officers. He is working on the report. Possible percentages are: 100% chair, 50% chair elect, 25% Secretary. Past chair Strauss commented that Fixed Term Faculty may have different needs based on teaching load. Campus faculty traveling different distances should also be considered.

There was a continued discussion of leadership models with Senate Chair Woessner providing an overview of Big Ten models and discussing a new structure with a directly elected ticket of a Vice Chair (1 year term) and Chair (up to 2 terms) elected as a ticket, one from the campuses and one from UP. Pros and cons were discussed. The idea of a forensic session (in March) to hear the views of Senators on different models was discussed.

Comments for the good of the order: None

The meeting was adjourned at 10:55 am.

Dawn Blasko, Executive Director

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October 17, 2017

Members present: Jonathon Able, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Amy Dietz, Beth King, Richard Robinett, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Nicole Webster

Guests/others: Dawn Blasko

CC&R Chair, Kent Vrana, called the meeting to order at 8:33 a.m. in 201 Kern Graduate Building.

The minutes of the September meeting were approved.

Review of Officers and Chairs Meeting

The Officers and Chairs meeting held on October 16, 2017, was reviewed.  Chair Woessner reported that he attended a vigorous discussion on Academic Freedom and Freedom of Speech.

There was a discussion of the tobacco free task force report on the agenda that would ban all tobacco products being used at all Penn State Campuses.

Fixed-Term Contract Legislation is being implemented at different paces and in different ways across academic units. Sometimes there is very little shared governance in decision making. Some units already using professorial titles for FT faculty want to keep them instead of using “teaching” or “research’ in title.

Old Business

Discussion of “Revisions of Article III, Section 7, Succession of Elected Senators” to be voted on at today’s meeting.

Discussion of “Article 1, Section 1, Excluding Administrative Senators (non-elected) From Voting in the Leadership Elections, Chair-elect and Secretary”, appears on October 17th agenda and will be voted on December 5, 2017.

New Business

The Election Committee members were chosen. As secretary of the Senate, Ann Taylor is Chair, and other members will include Victor Brunsden and Mark Casteel.

Revisions to “Article I, Section 1” to remove “residential education” from the Senate educational purview was approved and will be ready for the December meeting.

The discussion of A3, CC&R charges, (non-substantive editorial changes) explored ways in which small changes (e.g. name or title changes) can be made without the full Senate legislative process and ensure that it can’t be used to accidently or deliberately make a change with far reaching consequences. Discussion will continue. It is agreed that the process should not be more burdensome that the current one.

There was a discussion of A6, CC&R charges, (provision for minority reports from senate committees). The idea was approved by the Committee and the report will be worked on after the meeting.

The Graduate and Professional Students Association would like a seat on the Senate. Based on membership of other student groups and a provision for membership of similar groups, CC&R agreed that this was a reasonable request. The report will be written and distributed on-line. It should require the addition of a few words, Section 5(e)

There was a discussion of inconsistencies between individual Senate Officer’s release times.

Senate Chair Woessner made a presentation on alternative models of Senate Leadership. He showed data from the Big Ten Leadership Survey. All but two of the Big Ten have rotating leaderships system. There was a discussion of the pros and cons of the systems. Victor Brunsden will chair a small group to work on a draft report.  The idea of a Forensic session was explored. This discussion will be continued at the next meeting.

The meeting was adjourned at 10:42 a.m.

Dawn Blasko, Executive Director
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September 12, 2017

Members present: Jonathon Able, Michael Bérubé,, Victor Brunsden, Mark Casteel, Ann Clements, Amy Dietz, Beth King, Richard Robinett, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, Nicole Webster and Matthew Woessner

Members Absent: Jonathan Abel

Guests/others: Dawn Blasko

Chair Kent Vrana called the meeting to order at 8:35 a.m. in 201 Kern Graduate Building.

The minutes of the April meeting were approved.

The Officers and Chairs meeting held on September 11th was reviewed.  Faculty Affairs along with Intra-University Relations Committee continue their work on the Fixed-Term Contract Legislation which began last year. Faculty Benefits will sponsor the “Time to Choose” Report to overview the changes in health care for this year. Global Programs continues to explore travel policy. CC&R has a report on the Council of Past Chairs.

Old Business

Ann Taylor, Secretary and Chair of the Senate Council Unit Constitution Subcommittee asked CC&R to review and provide feedback on a revision to the Guidelines for Faculty Governance Organizations. The proposed revision were supported.

New Business

The three reports on the agenda for the September 15th meeting were briefly reviewed.

Chair Vrana announced that nominations were needed for one additional faculty member from UP to hold a special election for an alternate for Faculty Rights and Responsibilities.

Senate Chair Woessner led a discussion of voting rights for administrative senators. A report recommending eliminating administrative senators’ right to vote for Senate leadership will be developed and voted on on-line in time for the October 17th meeting.

Senate Chair Woessner made a presentation on Senate Authority and Senate Functionality and the committee discussed alternative models of Senate Leadership. The idea of a forensic session was explored. This discussion will be continued at the next meeting.

The meeting was adjourned at 10:38 a.m.

Dawn Blasko, Executive Director