Meeting Minutes

Committees and Rules


October 17, 2017

Members present: Jonathon Able, Michael Bérubé, Victor Brunsden, Mark Casteel, Ann Clements, Amy Dietz, Beth King, Richard Robinett, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Nicole Webster

Guests/others: Dawn Blasko

CC&R Chair, Kent Vrana, called the meeting to order at 8:33 a.m. in 201 Kern Graduate Building.

The minutes of the September meeting were approved.

Review of Officers and Chairs Meeting

The Officers and Chairs meeting held on October 16, 2017, was reviewed.  Chair Woessner reported that he attended a vigorous discussion on Academic Freedom and Freedom of Speech.

There was a discussion of the tobacco free task force report on the agenda that would ban all tobacco products being used at all Penn State Campuses.

Fixed-Term Contract Legislation is being implemented at different paces and in different ways across academic units. Sometimes there is very little shared governance in decision making. Some units already using professorial titles for FT faculty want to keep them instead of using “teaching” or “research’ in title.

Old Business

Discussion of “Revisions of Article III, Section 7, Succession of Elected Senators” to be voted on at today’s meeting.

Discussion of “Article 1, Section 1, Excluding Administrative Senators (non-elected) From Voting in the Leadership Elections, Chair-elect and Secretary”, appears on October 17th agenda and will be voted on December 5, 2017.

New Business

The Election Committee members were chosen. As secretary of the Senate, Ann Taylor is Chair, and other members will include Victor Brunsden and Mark Casteel.

Revisions to “Article I, Section 1” to remove “residential education” from the Senate educational purview was approved and will be ready for the December meeting.

The discussion of A3, CC&R charges, (non-substantive editorial changes) explored ways in which small changes (e.g. name or title changes) can be made without the full Senate legislative process and ensure that it can’t be used to accidently or deliberately make a change with far reaching consequences. Discussion will continue. It is agreed that the process should not be more burdensome that the current one.

There was a discussion of A6, CC&R charges, (provision for minority reports from senate committees). The idea was approved by the Committee and the report will be worked on after the meeting.

The Graduate and Professional Students Association would like a seat on the Senate. Based on membership of other student groups and a provision for membership of similar groups, CC&R agreed that this was a reasonable request. The report will be written and distributed on-line. It should require the addition of a few words, Section 5(e)

There was a discussion of inconsistencies between individual Senate Officer’s release times.

Senate Chair Woessner made a presentation on alternative models of Senate Leadership. He showed data from the Big Ten Leadership Survey. All but two of the Big Ten have rotating leaderships system. There was a discussion of the pros and cons of the systems. Victor Brunsden will chair a small group to work on a draft report.  The idea of a Forensic session was explored. This discussion will be continued at the next meeting.

The meeting was adjourned at 10:42 a.m.

Dawn Blasko, Executive Director
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September 12, 2017

Members present: Jonathon Able, Michael Bérubé,, Victor Brunsden, Mark Casteel, Ann Clements, Amy Dietz, Beth King, Richard Robinett, James Strauss, Jane Sutton, Ann Taylor, Kent Vrana, Nicole Webster and Matthew Woessner

Members Absent: Jonathan Abel

Guests/others: Dawn Blasko

Chair Kent Vrana called the meeting to order at 8:35 a.m. in 201 Kern Graduate Building.

The minutes of the April meeting were approved.

The Officers and Chairs meeting held on September 11th was reviewed.  Faculty Affairs along with Intra-University Relations Committee continue their work on the Fixed-Term Contract Legislation which began last year. Faculty Benefits will sponsor the “Time to Choose” Report to overview the changes in health care for this year. Global Programs continues to explore travel policy. CC&R has a report on the Council of Past Chairs.

Old Business

Ann Taylor, Secretary and Chair of the Senate Council Unit Constitution Subcommittee asked CC&R to review and provide feedback on a revision to the Guidelines for Faculty Governance Organizations. The proposed revision were supported.

New Business

The three reports on the agenda for the September 15th meeting were briefly reviewed.

Chair Vrana announced that nominations were needed for one additional faculty member from UP to hold a special election for an alternate for Faculty Rights and Responsibilities.

Senate Chair Woessner led a discussion of voting rights for administrative senators. A report recommending eliminating administrative senators’ right to vote for Senate leadership will be developed and voted on on-line in time for the October 17th meeting.

Senate Chair Woessner made a presentation on Senate Authority and Senate Functionality and the committee discussed alternative models of Senate Leadership. The idea of a forensic session was explored. This discussion will be continued at the next meeting.

The meeting was adjourned at 10:38 a.m.

Dawn Blasko, Executive Director


April 25, 2017

Committee on Committees and Rules

Minutes of rescheduled meeting held on April 25, 2017

Members present: Mohamad Ansari, Dawn Blasko .Mark Casteel, Pamela Hufnagel, William Kelly, Beth King, Richard Robinett, Keith Shapiro, Jane Sutton, James Strauss, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Jonathan Abel

Guests/others: Dan Hagen

Chair Dawn Blasko called the meeting to order at 8:35 a.m. in 201 Kern Graduate Building.

The minutes of the March meeting were approved with one small edit.

The Officers and Chairs meeting held on April 24 was reviewed. Faculty Benefits reported concern from Office of Planning and Assessment about preparing the annual Faculty Salary report in the future. This will be explored by the new Senate leadership. There was discussion about the HR-21 report that was pulled by Senate Council at its April 4 meeting. The value of the pre-Senate Council meetings was questioned.

Old Business

The faculty pool for varsity coach searches was approved.

The Committee approved the draft Legislative Report that would modify the Council of Past Senate Chairs. The Legislative Report will be submitted to Senate Council for consideration at the June 27 meeting.

The proposed modifications to the Intercollegiate Athletics Committee were discussed. Incoming Chair Woessner will consider how best to follow up on this item in the new Senate year.

There was discussion of the degree to which the proposed changes to the assignment of which Senate representation to Board of Trustees committees reflects recommendations from the Special Committee on University Governance.

Several ideas for committee charges for the next Senate year were discussed briefly.

The meeting was adjourned at 10:13 a.m.

Dan Hagen
Executive Director
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March 14, 2017 (Rescheduled for March 21, 2017)

Members present: Mohamad Ansari, Mark Casteel, Pamela Hufnagel, William Kelly, Beth King, Richard Robinett, Keith Shapiro, Jane Sutton, James Strauss, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Jonathan Abel, Dawn Blasko

Guests/others: Jonna Kulikowich, Jeff Laman, Dan Hagen

Vice Chair Bill Kelly called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building. The meeting was rescheduled to March 21 due to a campus closure on March 14.

The minutes of the January 24 meeting were approved.

Old Business

Jonna Kulikowich, Chair of Intercollegiate Athletics Committee (IAC), and Jeff Laman, 2015-16 Chair of IAC, discussed the proposed Joint Standing Committee on Intercollegiate Athletics. Concerns were expressed about the composition of the proposed committee and Senate representation. Follow-up discussion focused on that aspect and the duties of the proposed committee. The Committee agreed to establish a working group of CC&R and IAC members to modify the current IAC description in the Standing Rules to address the issues stated by IAC. Mohamad Ansari and Jim Strauss will represent CC&R.

P-4 procedures were discussed in regard to closing enrolment prior to requesting closure of programs. The Committee will send a request to ACUE that P-4 be modified to state that enrollment holds should not be implemented until the program drop process has been initiated.

The changes requested by Faculty Benefits were approved with one exception: the JCIB member will not be included because there is adequate representation/liaison with JCIB.

Proposed revisions to the Research committee were approved. Bill Kelly will ask Research to submit a Legislative Report by the March 24 deadline.

Changes proposed by ARSSA were approved.

The change to the Standing Rules, Article I Section 7 to modify the terms of service for Senate representation on the Board of Trustees was discussed at length. Changes to Senate representation on BOT committees are expected to be approved at the Board’s May meeting, so the Senate legislation will move forward for the April Senate meeting. Jim Strauss will send a Legislative Report to the committee for review prior to the March 24 Senate Council deadline. He will also prepare a change to the Bylows, Article I (Officers) Section I for committee review. As a change to the Bylaws, the report would be introduced at the April Senate meeting and voted on at the September meeting.

Changes to the Standing Rules on ARSSA were approved for forwarding to Senate Council for the April meeting.

New Business

The pool for varsity coach searches was discussed. Current members of the pool will be contacted to determine their interest in remaining in the pool for the coming year.

Mohamad Ansari discussed a proposed modification of the Council of Past Senate Chairs. He will circulate a draft Legislative Report to committee members, so that the report can be submitted by the Senate Council deadline of March 24.

The revised nominations report, reflecting changes in the proposed slates, was distributed. No objections to the changes were raised. The revised report will be presented at the plenary session.

The meeting was adjourned at 10:30 a.m.

Next meeting: April 25, 2017

Dan Hagen
Executive Director
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January 24, 2017

Members present: Jonathan Abel, Larry Backer, Dawn Blasko, Pamela Hufnagel, William Kelly, Richard Robinett, Keith Shapiro, Jane Sutton, James Strauss, Ann Taylor, Kent Vrana, and Matthew Woessner

Members absent: Mark Casteel, Mohamad Ansari

Others: Dan Hagen

Chair Dawn Blasko called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.
The minutes of the December 6 meeting were approved.

The Officers and Chairs meeting held on January 23 was reviewed. There was considerable discussion about the Faculty Affairs forensic. All committees are very busy.

The Committee approved a revised report on the new Standing Joint Committee on General Education Assessment. The revision will be presented as a substitute for the report (Appendix F) on the plenary meeting agenda. The revised version, if approved, would place the new committee in the Standing Rules and change the proposed method for selecting a member of Graduate Council.

The Committee worked on nominations for FR&R, University P&T, and SJCT. Members will contact potential nominees.

Restructuring of the Senate census and senate seat distribution was discussed further. No action was taken.

A change to Standing Rules Article I Section 7 to modify the terms of service for Senate representation on the Board of Trustees was discussed at length. The committee approved moving forward with this item as soon as the Board’s decision on future Senate representation is clear.

Ex officio senator status for both the Vice President for Research and the Vice Provost for Graduate Education was discussed. The sense of the committee was to retain the current wording in the Constitution. This topic will be discussed by the Faculty Advisory Committee to the President.

The committee has not received input from the Intercollegiate Athletics Committee about the proposed new Standing Joint Committee on Intercollegiate Athletics.

Bill Kelly and Pam Hufnagel provided a draft a “new members’ document for committee review and possible approval prior to the February 3 Senate Council deadline.

The topic of administrative representation on Research, Intra-university Relations, and Undergraduate Education will not be pursued.

P-4 procedures were discussed in regard to closing enrolment prior to requesting closure of programs.

A draft report from Outreach to change the membership was approved for forwarding to Senate Council for the February 3 deadline.

Reports from Faculty Benefits, ARSSA, and Research were distributed for review prior to the March 14 meeting.

The meeting was adjourned at 11:08 a.m.
Next meeting: March 14, 2017

Dan Hagen
Executive Director

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December 6, 2016

Members present: Jonathan Abel, Mohamad Ansari, Larry Backer, Dawn Blasko, Mark Casteel, Pamela Hufnagel, William Kelly, Richard Robinett, Keith Shapiro, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Member absent: None

Others: Dan Hagen

Chair Dawn Blasko called the meeting to order at 8:35 a.m. in 201 Kern Graduate Building.

The minutes of the September 6 meeting were approved as distributed on a Vrana/Robinett motion.

The Officers and Chairs meeting held on December 5 was reviewed. There was considerable discussion about impediments to international experiences for students and the frustration and additional costs associated with arranging such travel. It was pointed out that a forensic on international experiences is on the afternoon agenda.

The committee agreed to submit the Legislative Report on the Standing Joint Committee on General Education Assessment.

Bill Kelly and Pam Hufnagel will draft a “new members’ document for committee review at the January meeting.

The Committee discussed at length the composition of standing committees. No changes will be recommended at this time. No support was expressed for the idea of adding a standing subcommittee on certificates to Curricular Affairs.

The change to the Bylaws regarding Senate Council representatives, prepared by Jim Strauss, was edited and adopted for submission to Senate Council after it is formatted as a Legislative Report.

A Legislative Report will be prepared on changing Standing Rules Article I, Section 11 on election results. The report will be circulated to committee members for approval prior to the December 16 report deadline.

A Legislative Report will be prepared on changing Standing Rules Article I, Section 12 regarding the CC&R election cycle.

A change to Standing Rules Article I Section 7 to modify the terms of service for Senate representation on the Board of Trustees was discussed at length. A Legislative report will be prepared after members have had time to review the draft content carefully.

The process for soliciting nominations for FR&R, University P&T, and SJCT was discussed. Members were encouraged to nominate individuals in keeping with the number of nominees on the form. Nominations will be discussed at the January CC&R meeting, and reported to Senate Council on February 21.

Ann Taylor reviewed the 2016-17 census and seat allocations established by the Elections Commission. Letters will be sent to units later this week regarding the elections of senators.

Bill Kelly inquired about the relationship between the Senate and Graduate Council. Bill, Larry Backer, Kent Vrana, and Matthew Woessner will look into the history of the relationship.

The meeting was adjourned at 10:66 a.m.
Next meeting: January 24, 2017

Dan Hagen
Executive Director

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October 18, 2016

Members present:  Larry Backer, Dawn Blasko, Mark Casteel, Pamela Hufnagel, William Kelly, Richard Robinett, Keith Shapiro, Jane Sutton, Ann Taylor, Kent Vrana, and Matthew Woessner

Member absent:  Jonathan Abel, Mohamad Ansari

Others:  Dan Hagen

Chair Dawn Blasko called the meeting to order at 8:35 a.m. in 201 Kern Graduate Building.

The minutes of the September 6 meeting were approved as distributed on a Robinett/Kelly motion.

The Officers and Chairs meeting held on October 17 was reviewed.  There was considerable discussion of the Advisory/Consultative report pertaining to smoking/tobacco use.  Possible changes in the manner in which student fees are handled is being considered.

The committee discussed a proposed amendment to the Legislative Report on the Standing Joint Committee on General Education Assessment.  It was decided to remove the report from consideration in the afternoon plenary session so the committee could study the proposed composition further.

There was lengthy discussion about the approach and content of a new members’ document,  Dawn Blasko, Bill Kelly, and Pam Hufnagel will draft a “new members’ document for committee review.

The Committee discussed further development of a “best practices” statement for reporting by Senate Council representatives to their units.  Communication lines vary among units and unit staff often do not know the status of implementation of Senate legislation, particularly legislation that requires new or revisions to ACUE procedures, and effective dates.  It was suggested it would be helpful to have a web page that provides the status of each piece of proposed or approved legislation—for example: forwarded to committee for study, submitted to Senate Council, approved by Senate, forwarded to ACUE, AAPPM policy revised or developed, implementation date, etc.

CC&R’s role in the FAR nomination process was discussed.  Concern was expressed about the narrow window of time for reviewing the nominations and forwarding a short list to the President.

The changes in health care benefits was discussed briefly.

Discussion on Priority A4, Mandatory Representation on Committees, was postponed until the December committee meeting.

The meeting was adjourned at 10:38 a.m.

Dan Hagen, Executive Director

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September 6, 2016

Members present:  Jonathan Abel Mohamad Ansari, Larry Backer, Dawn Blasko, Mark Casteel, Pamela Hufnagel, William Kelly, Richard Robinett, Keith Shapiro, Ann Taylor, Kent Vrana, Matthew Woessner

Member absent:  Jane Sutton

Others:  Dan Hagen

Chair Dawn Blasko called the meeting to order at 8:30 a.m. in 201 Kern Graduate Building.

The minutes of the April 19 meeting were approved as distributed.

The Officers and Chairs meeting held on August 25 was reviewed.  Committee priorities were discussed at the meeting.  Each standing committee has a complete list of priorities to pursue during the year.

The CC&R charge was reviewed by Committee Chair Blasko and Senate Chair Strauss:

A1.  Dawn and Bill Kelly will draft a “new members’ document for committee review.

A2. Committee members were asked to send to Dawn their “best practices” for reporting by Senate Council representatives to their units.  Dawn will compile the responses for review.

A3.  A Legislative Report will be drafted by Dawn, Mohamad, and Keith and distributed to committee members with intent to submit the final document by September 16 for Senate Council review.

A4.  Mandatory representation will be discussed at a future meeting.

A5. Restructuring Senate Census/Representation will be discussed at a future meeting.

A6.  The committee discussed the idea of an additional Senate meeting annually.  There would be budget impact.

A7.  The election cycle dates will be examined in light of Board of Trustees elections and calendar.

A8.  Senate membership for both the Vice President for Research and Dean of the Graduate School will be discussed.

A9.  The election cycle for CC&R was discussed briefly. The subject will be discussed further at a future meeting.

A10.  It was agreed that the Chair-Elect should be notified of Senate election results to facilitate recruitment of committee chairs.  Future discussion will focus on the pros and cons of immediate posting of election results to all Senate members.

A11.  Voting rights for fixed term vs tenure track faculty were discussed in light of recent legislation.  The apparent conflict could be resolved as an interpretation of the hierarchical nature of the Constitution, Bylaws, and Standing Rules.

B1.  Matthew and Larry will interface with Intercollegiate Athletics on possible Joint Standing Committee on Intercollegiate Athletics.

B2.  Representation on Senate committees was not discussed.

Bill Kelly, Mark Casteel, Keith Shapiro, and Rick Robinett were elected to the Elections Commission, joining Ann Taylor Chair.

The meeting was adjourned at 9:58 a.m.  An Executive Session followed the meeting.

Daniel R. Hagen
Executive Director