Meeting Minutes

Faculty Affairs


March 13, 2018

Members present:

Kathy Bieschke, Renee Bishop-Pierce, William Butler, Julie Gallagher Edward Glantz, Leland Glenna, Terrence Guay,  Kathryn Jablokow, Rosemary Jolly (Vice Chair), Jones, Matthew Jordan, Lisa Kitko, Angela Linse, Yvonne Love, John Nousek, Mark Patzkowsky, Nicholas Rowland (Chair), Amit Sharma Alok Sinha, Stephen Snyder

Members absent: 

Richard Brown Michael Bruno Peter Dendle, Beth Farmer, Wendell Franklin, Betty Harper, Maureen Jones, Marc McDill, Michael Lobaugh, Rajen Mookerjee, Eric Novotny, Davis Passmore, Patricia Silveyra

Meeting called to order at 8:30 am.

  • 8:30 am Guest Speaker from Office for Research Protections, Clint Schmidt, Director of the Conflict of Interest Program, Office for Research Protections. Discussion of AC-80 and the transition from HR-80. Discussion about the new appeals process, the inclusion of a “reasonable standard,” and insight into the role of summer teaching and reporting these activities took place.
  • Comments by the Chair. Discussion of the Informational Report on Full Professors was discussed. There was discussion about what units do mentoring well and others that could learn from their example. The next step is to translate these informational findings into tangible recommendations for an advisory and consultative report. Our next move is to have disciplinary and campus location specific data and a university-wide mentoring program and/or programming. Rethinking the annual review or periodic dossier review might be a way to get at this along with thinking about implementation of the current policy. Improving annual reviews.
  • Report from Officers and Chairs Meeting.
  • Review of AD-14 and Options. Annual evaluations of administrators.
  • Review of AC-24 and Options.
  • Vote on the Minutes from previous meeting.

Meeting adjourned at 10:30am.

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January 23, 2018

Members present: Kathy Bieschke, Renee Bishop-Pierce, William Butler, Peter Dendle, Julie Gallagher, Edward Glantz, Leland Glenna, Terrence Guay, Maureen Jones, Matthew Jordan, Angela Linse, Michael Lobaugh, Yvonne Love, Eric Novotny, Mark Patzkowsky, Nicholas Rowland (Chair), Amit Sharma

Members absent: Richard Brown, Michael Bruno, Wendell Franklin, Betty Harper, Kathryn Jablokow, Rosemary Jolly (Vice Chair), Lisa Kitko, Marc McDill, Rajen Mookerjee, John Nousek, David Passmore, Patricia Silveyra, Alok Sinha, Stephen Snyder

Meeting called to order at 8:30am.

  • Approval of Minutes: Minutes from December 5 unanimously approved.
  • Report from Officers and Chairs Meeting.
  • Discussion of Mid-Year Reporting (note, February 2, 2018, is our deadline to submit for the March meeting):
    • Update on Faculty Affairs and International Relations report on “full” professors; this report will now be a brief Informational Report.
    • Update on faculty traveling policy and previous meeting with Gary Langsdale.
    • Extensive discussion of charge to create policy that prohibits politicians from teaching at Penn State.
    • Update on AD-92 policy revision.
    • Discussion of revision to AD-14.

Meeting adjourned at 10:30am.
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December 5, 2017

Members present: Kathy Bieschke, Renee Bishop-Pierce, William Butler, Peter Dendle, Julie Gallagher, Edward Glantz, Leland Glenna, Terrence Guay, Maureen Jones, Matthew Jordan, Angela Linse, Michael Lobaugh, Yvonne Love, Eric Novotny, Mark Patzkowsky, Nicholas Rowland (Chair), Amit Sharma

Members absent: Richard Brown, Michael Bruno, Wendell Franklin, Betty Harper, Kathryn Jablokow, Rosemary Jolly (Vice Chair), Lisa Kitko, Marc McDill, Rajen Mookerjee, John Nousek, David Passmore, Patricia Silveyra, Alok Sinha, Stephen Snyder

Meeting called to order at 8:30am.

  • Approval of Minutes: Minutes from October 17 unanimously approved.
  • Report from Officers and Chairs Meeting.
  • Significant discussion of changes to AC-21 revisions regarding standing faculty and multi-year contracts. Discussed strategy on the floor.
  • Discussion of New Charge: Review AC-24 “Professional Dual Titles for Research Rank Faculty.” Faculty Affairs was asked to review policy AC-24. I pass along the concern that, upon close inspection, policy AC-21 – which we have done so much to cultivate in Faculty Affairs – and policy AC-24 appear to be incongruent. In this instance, we are expected to level a key judgment regarding policy. Either we state our wish to retire AC-24 or, alternatively, we volunteer to make it congruent with AC-21. The former is a relatively simple albeit slow process; the latter, in my opinion, would be a herculean task that would be entirely our responsibility. While this issue was “on the radar,” so to speak, nobody expected the peculiar outcome that has unfolded in recent months. Here is the issue:
  • As you will no doubt notice, AC-24 is about “dual titles.”
  • Titles also play a prominent role in AC-21.
  • Problem: dual-titles (AC-24) almost always violate current titling policy (AC-21).

Here is the background:

  • A robust process was put in place (i.e., AC-24) to provide fixed-term faculty members in research positions (e.g., “Research Scientist”) with a dual or second title (e.g., “Professor of Psychology”) to be applied when they were “professing” (i.e., teaching, advising graduate students, serving on doctoral committees, and so on).
  • While the right to a dual title is temporary by design (per AC-24), it can be awarded annually (as necessary) to reflect the duties being performed by the faculty member.
  • Another robust process was recently put into place (i.e., AC-21) to provide fixed-term faculty members in research positions with a title that includes the word “professor” (e.g., “Assistant Research Professor”) without provision for dual titles.
  • Implementation of AC-24 was, therefore, administratively “put on hold” as the issue of dual titles seemed no longer necessary.
  • Even so, requests for dual titles from faculty continue.

Our question: is policy AC-24 necessary given recent changes to AC-21?

Meeting adjourned at 10:30am.
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October 17, 2017

Members Present:  Kathy Bieschke, Renee Bishop-Pierce, Richard Brown, Michael Bruno, William Butler, Peter Dendle, Wendell Franklin, Julie Gallagher, Edward Glantz, Leland Glenna, Terrence Guay, Kathryn Jablokow, Rosemary Jolly (Vice Chair), Maureen Jones, Matthew Jordan, Lisa Kitko, Angela Linse, Michael Lobaugh, Yvonne Love, Rajen Mookerjee, Eric Novotny, David Passmore, Mark Patzkowsky, Nicholas Rowland (Chair), Amit Sharma, Alok Sinha, Patricia Silveyra

Members absent:  Betty Harper, Marc McDill, John Nousek, Stephen Snyder

Chair Rowland called the Joint Meeting to order at 8:30am.

  1. Change to clean-up AC-21, re: including standing FT faculty. After discussion, the report was indorsed by both committees.
  2. Change to expand AC-21, re: provision of multi-year contracts. After discussion, the report was indorsed by both committees.

9:30 am the Joint Meeting concludes, the groups split, and Chair Rowland delivers comments.

Approval of Minutes: Minutes from Sept 12 unanimously approved. Minor revision: Angela Linse was not in attendance.

In “Report from Officers and Chairs Meeting” Chair Rowland reported:

  • Committee on Undergraduate Education is considering the implications of expanding focus to become the Committee on Education, which would include various forms of graduate education in addition to undergraduate education.
  • Intra-University Relations Committee is doing a survey of the implementation of changes to HR/AC-21 regarding the creation of promotion committees for fixed-term faculty members in order to report back how units are implementing those changes.
  • Faculty Benefits Committee delving deeper into the guidelines associated with Recreation Hall and other facilities.
  • Committee on Committees & Rules considering whether or not a chair should be re-electable, possibly with a Vice Chair (i.e., on a political ticket), and then serve for multiple, consecutive Chairships.

Program Proposal Request (i.e., Radiation Oncology Program Proposal) was reviewed in advance (last week); vote was unanimous on-line; there were no further points of interested discussed at this time.

9:50 am Assemble Subcommittees and Subcommittee Meetings

Items discussed include:

  • The delay in funding for the university from the state was discussed.
    • A desire was expressed for the “pain” ensuing from late and/or no funding form the State to be equally distributed among UC and Commonwealth campuses.
    • Angela Linse discussed a possible surcharge on tuition in the Spring. However, it is understood that there is usually a delay in State release of funding and this creates tension, especially on the Commonwealth campuses. (It should be noted in this regard that President Barron noted in the subsequent Senate meeting on Tuesday 17 that every effort would always be made to keep all campuses open and that if Penn State were not to receive its State allotment, it would be the first land grant university in the US not to do so.)
  • Faculty Development
    • Senator Gallagher noted that there was currently no elected official serving at the University. Temple and Pitt have no explicit policy in this regard. It may, thus, be an opportune time to pass a report prohibiting the hire of state and federal representatives to, for example, teach.
    • It was proposed that certain passages needed to be revised and/or struck in order for the guidelines for political activities on campus (AD-92) to be brought into line with faculty constitutional rights, such as freedom of expression.
  • Faculty Rights and Privacy
    • Renee Bishop of reported back on the initiation of an “early warning system” for administrators who need support/improvement.
    • U Michigan ranks every administrator and makes the ranking public.
    • AD 14 could be used as a tool. There is a concern that there be an efficient early warning system that is non-stigmatizing but also doesn’t enable troublemakers to force reviews.
    • Rutgers has a 25% or 2/3 no confidence initiation of review.
    • It was pointed out that some 5- year administration terms are complicated and require time for the admin leader to grow into the position. The goal is to set up a review system that does not penalize first-time administrators but provides for a system of constructive criticism.
    • Angela Linse mentioned the investigation of AD14 Administrative Review Policy and noted the precedent of “grandfathering in” administrators hired under circumstances prior to AD 14’s subsequent iterations.
  • Promotion, tenure and Leaves
    • Their report to clean-up AC-21, re: including standing FT faculty, was, after discussion, indorsed by both committees.
    • Their report to expand AC-21, re: provision of multi-year contracts, was, after discussion, indorsed by both committees.
    • The committee is working on making the Promotion and Tenure Report a mandated report for Faculty Affairs by penning a change to the Standing Rules that would need to be indorsed by the Committee on Committees and Rules before reaching Senate Council.

Chair Rowland adjourned at 10:30am.
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September 12, 2017

Members Present: Kathy Bieschke, Renee Bishop-Pierce, Richard Brown, Peter Dendle, Julie Gallagher, Edward Glantz, Leland Glenna, Terrence Guay, Rosemary Jolly (Vice Chair), Maureen Jones, Matthew Jordan, Lisa Kitko, Angela Linse, Michael Lobaugh, Yvonne Love, Rajen Mookerjee, John Nousek, David Passmore, Mark Patzkowsky, Nicholas Rowland (Chair), Amit Sharma, Alok Sinha, Patricia Silveyra

Members Absent: Michael Bruno, William Butler, Wendell Franklin, Betty Harper, Kathryn Jablokow, Marc McDill, Eric Novotny, Stephen Snyder.

Chair Rowland called the meeting to order at 8.40am.

Approval of Minutes: Minutes from April 25 unanimously approved (Moved Jeff Nosak; seconded Lisa Kitko)

Chair Rowland discussed Officers and Chairs meeting; began with the charge to jointly review and revise the draft 2016-7 report on “Provision of Multi-year contracts for Fixed-term faculty” with IRC. FA to take the lead on this report. At stake is who gets multi-year contracts.  Also discussed were the financial implications of putting this policy together when ‘soft money’ is part of the budget for these salaries.

Next, when members of the Senate are specifically voting for officers of the Senate, senators should expect a report that will considering absolving administrative members of the Senate from their right to vote specifically during officer elections. There was some discussion as to whether this would be unnecessarily changing an otherwise useful process, but it was agreed that this was not the case in the specific context of voting for officers.

Next, the question of where funding is supposed to come from for the promotions resulting from the ‘upward mobility’ path for fixed term faculty was raised. This is supposed to come from Colleges, but FA seeks clarification of what will happen if a particular college, campus, or unit is unable financially to comply with the new legislation.

Finally, there was much discussion over the need for changes to the current family travel policy in place.  Concerns were expressed over the limits (or lack thereof) faculty responsibility for students 24/7; and the limitations on freedom of movement of faculty members’ families.

The charges for the year, divided here according to subcommittee responsibility, are:

Faculty Development (Fac Dev), chaired by Julie Gallagher

A2) Consider writing an advisory/consultative report that recommends establishing a policy prohibiting state or federal legislators from working as paid university employees.

B2) Write an advisory consultative report recommending revisions to Policy AD92 POLITICAL CAMPAIGN ACTIVITIES.

Faculty Rights and Privacy Issues (FRPI), chaired by Renee Bishop-Pierce

A3) Consider drafting an advisory/consultative report recommending a mechanism whereby faculty can call for an early AD14 review of a university administrator.

B1) Prepare an advisory/consultative report on the forthcoming “Addressing Allegations of Faculty Misconduct” policy recently drafted by the Office of the Vice Provost of Academic Affairs. This report is not yet available for circulation.

B3) In consultation with Global Programs, draft an advisory consultative report recommending changes to the family travel policy. Follow-up on Faculty Affairs Spring of 2017 letter to Global Programs. [Global Programs will take the lead on this report.]

Promotion, Tenure, Absences and Leaves (PTAL), chaired by Yvonne Love

A1) Jointly with IRC, review and revise the draft 2016-17 report on “Provision of Multi-year Contracts for Fixed-term Faculty.” Be certain to make exceptions for research or clinical faculty as appropriate. [FA will take the lead on this report.]

Relevant Documents:

  • OLD IRC Multi-yearFTContracts2017.docx – Page 46 Rank and Title Chart.pdf – Page 50
  • Charting Proposed Relationship between Rank and Minimum Contract Length for Fixed-Term Faculty.docx – Page 51
  • DRAFT Multi-Year Contracts.docx – Page 52

A4) Jointly with IRC, commission a Promotion Flow Report that tracks the progress of fixed-term faculty as they move through the new promotion process. [This charge will fall primarily to the Faculty Affairs Committee.]

A5) Jointly with IRC, write an informational report exploring the reasons why a relatively low proportion of faculty from the Commonwealth Campuses are promoted to the rank of Full Professor. [IRC will take the lead on this report.]

Division into subcommittees took place during and after the meeting, which was adjourned at approximately 10.35am.

Subcommittee Roster:

FRPI:
Renee Bishop-Pierce – reb20@psu.edu (Chair)
Terrence Guay – trg12@psu.edu
Kathryn Jablokow – kwl3@psu.edu
Eric Novotny – ecn1@psu.edu
Amit Sharma – aus22@psu.edu
Alok Sinha – axs22@psu.edu

FACDEV:
Julie Gallagher – jag63@psu.edu (Chair)
Richard Brown – rsb24@psu.edu
William Butler – web15@psu.edu
Wendell Franklin – wbf112@psu.edu
Marc McDill – mem14@psu.edu
David Passmore – dlp@psu.edu

PTAL:
Yvonne Love – ymm1@psu.edu (Chair)
Kathy Bieschke – kxb11@psu.edu
Michael Bruno – mab47@psu.edu
Peter Dendle – pjd11@psu.edu
Leland Glenna – llg13@psu.edu
Edward Glantz – ejg8@psu.edu
Maureen Jones – mmc105@psu.edu
Matthew Jordan – mfj3@psu.edu
Lisa Kitko – lah150@psu.edu
Michael Lobaugh – mjl19@psu.edu
John Nousek – jan2@psu.edu
Mark Patzkowsky – mep12@psu.edu
Rajen Mookerjee – rxm24@psu.edu
Patricia Silveyra – pzs13@psu.edu
Stephen Snyder – sjs29@psu.edu

The committee also considered three requests for program and/or minor closures:

  1. Closure of Penn State Erie, Behrend College — Associate in Engineering Technology in Plastics Engineering Technology; unanimous vote in favor of closing.
  2. Closure of College of Education — Teaching and Learning Online Minor; unanimous vote in favor of closing.
  3. Closure of College of Arts and Architecture — Dance Minor; unanimous vote in favor of closing.

In closing, the group was split on whether or not to hold these programs accountable for the questionable format and presentation of closure materials, which were not well organized. The committee agreed that it would be unfair to hold individual programs or minors accountable for what appears to be a systematic problem. There is, therefore, a request forthcoming from FA for VP Pangbourn to ensure the proper, consistent procedures and paperwork are followed in each case and submitted in proper form to FA.

Submitted by Rosemary J. Jolly
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