Meeting Minutes

Global Programs


October 17, 2017

Call to order: The meeting was called to order at 9:00 am.

A conversation on Global Citizenship started at 8:50 am, and continued after the call to order at 9:00 am.

Present at the meeting were: Vice Provost Adewumi, Mark Brennan, Joanna DeFranco, Beth Farmer, Dennis Jett, Jyotsna Kalavar, Loukas Kalisperis, Brian King, Micahel Krajsa, Dena Lang, Willie Ofosu, Peter Rinehart and Martha Strickland.

Jacqueline Markle participated by phone.

Members Absent: L Sam Finn, Augustin Banyanga

Minutes of September 12, 2017 were approved.

Discussion by Vice Provost: Strategic partnerships are one of the principle means of promoting internationalization and global citizenship. Institutional partners are recommended by a faculty committee, faculty groups have the lead to actualize the partnership. University of Freiberg is an example of an excellent relationship and long-term commitment. For instance, joint faculty hires are being considered. Student to student relationships are important. Study abroad can be life changing and, since global citizenship is a journey, the first steps can begin with classroom learning, trips abroad and interactions with some of our 10,000 international students.

There are so many measures of global citizenship, that one thing the committee can do is come up with ideas on ways to promote it. Martha Strickland offered a definition which is “Investing in relating, thinking, and engaging globally-locally (glocal) as a responsible learner on a multidimensional life journey without borders”.

The number of international students at New Kensington and Wilkes Barre has plummeted in recent years because those students found it difficult to live there given the lack of local transportation and support groups. Criteria are being developed to designate which commonwealth campuses are international campuses in order to avoid putting international students in situations where they feel isolated and unhappy.

International travel by spouse and family members on study abroad trips has been under discussion for the last year. Risk management concerns were focused on whether accompanying family members might cause faculty to have to divert their attention from the students under their supervision on the trip. Under newly approved language, such travel can now be approved by the Vice Provost with prior authorization. The language will be sent to the committee and the head of risk management will be invited to the next committee meeting, which will be held jointly with the Faculty Affairs Committee.

Michael Krajsa suggested having a list of faculty who have led study abroad who could be called upon in event of emergency to cover an unforeseen gap in faculty leadership in a study abroad program.

Mark Brennan briefed the committee on the UNESCO chair program and his role in it and his focus on youth participation in community development. That work has not been affected by the withdrawal of the United States from the organization. The U.S. has not paid its dues to UNESCO for six years and will now be relegated to the status of a nonvoting observer.

The possibility of live streaming of speakers on international issues to the commonwealth campuses was also discussed. Getting this information, which is sometimes contained in the Penn State Today daily email was also discussed.

The meeting was adjourned at 10:25 am.

Prepared by Ambassador Dennis Jett (Ret.), PhD.
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September 12, 2017

Members Present: Dr. Adewumi, Vice Provost, Willie Ofosu, Chair, Dennis Jett, Vice Chair, Michael Krajsa, Martha J. Strickland, Brian King, Peter Rinehart, Jacqueline Markle, Loukas Kalisperis, Joanna DeFranco, Dena Lang. Invited speaker Jana Clinton.

Beth Farmer, Jyotsna Kalavar by phone.

Members Absent: Augustin Banyaga, L. Sam Finn, Mark Brennan

CALL TO ORDER

The meeting was called to order at 9:00 am.

Minutes from the 4/25/17 meeting were reviewed and approved as written.

Senate Committee Priority Form was reviewed, which mandates drafting the following reports-one on global citizenship, one on how to make international students and scholars feel welcome at PSU, an annual report on participation of PSU students in global programs and one on family travel policy.

Presentation by Jana Clinton on global citizenship: Ms. Clinton described a number of reports and other resources the links to which are listed below.

http://asiasociety.org/files/book-globalcompetence.pdf
https://research.collegeboard.org/sites/default/files/publications/2013/6/researchinreview-2012-4-global-education-connections-concepts-and-careers.pdf
https://www2.ed.gov/about/inits/ed/internationaled/international-strategy-2012-16.pdf
https://teaching.unsw.edu.au/sites/default/files/upload-files/Global%20Competence%20Matrices.pdf

Open doors report link will be sent to committee members.

Sign-up sheets for the three subcommittees on global citizenship, family travel policy and international students and scholars were passed around.

Vice Provost commented on environment for international education, anxiety among international students, slight decline in international applications but nonetheless with a small increase in the number of graduate students. Obtaining H1-B visas to hire international faculty has become very difficult and enforcement has become very strict. Study abroad applications are up 5% for spring semester. The Travel Safety Network is being used more – 4000 trips recorded two years ago, 7000 last year.

VP also discussed 6 regional hubs that will be the focus of supporting international programs on the commonwealth campuses. Two people per hub one focused on immigration and the second on other programs. Two people hired thus far. The other ten hopefully by the end of the semester. Erie, Harrisburg, York, Beaver, Burke, Altoona will the locations of the hubs.

The meeting was adjourned at 11:00a.m.

Sub-committees

Global Citizenship

  • Dennis Jett
  • Peter Rinehart
  • Dena Lang
  • Martha Strickland, Interim Chair

International Students and Scholars

  • Loukas Kalisperis
  • Brian King, Interim Chair
  • Jacqueline Markle

Family Travel Policy

  • Joanna DeFranco, Interim Chair
  • Mike Krajsa
  • Willie Ofosu

Prepared by Ambassador Dennis Jett (Ret.), Ph.D.


April 25, 2017

  1. Reviewed information and statistics that Michael Adewumi’s report to April’s Full Senate meeting on the Travel Safety Network Policy which examines the application and procedures for faculty and students to travel abroad and provide recommendations for streamlining this process. Item A3 below
  2. Michael A. indicated that he and Dr. Hanes will hire 14 individuals to be distributed to the campuses creating 7 regional hubs to help with internationalizing campuses
  3. Continue Discussions on New Foreign student orientations which the Provost, SGA and several international clubs are promoting to help foreign student sign up for courses in the summer, and also look at internship and career fairs for non U.S. students. Michael A. has several of his staff working on this.
  4. Recommendations for next year’s agenda for Global Programs
  5. We reviewed the Education Abroad Global Programs Report which we recommend be presented at the September meeting on study abroad opportunities for students and where PSU ranks.
  6. Michael A. reported foreign student applications are down 5% this year due to new presidential polices, etc.
  7. Michael A. reported that it now takes up to 6 months to obtain H1B visas for faculty, staff and students and the 3 month ‘fast track’ eliminated by this administration, so plan ahead if hiring.
  8. The University will be having a new insurance company for international travel which will be better and cheaper because we have the TSN in place.
  9. We also discussed that there are still issues regarding faculty spouse travel that other committees are working on, BUT the TSN and Global Programs has greatly improved the program based on feedback from the Senate and faculty.

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March 14, 2017 (Rescheduled for March 21, 2017)

Attending: Adewumi, Freiberg, Farley, Pannaman, Jet, Song, Krajsa, Schwab

  1. Reviewed Adewumi’s presentation on Global Engagement Network with suggested changes
  2. Continued discussion of PSU status as a flagship global institution
    1. Top 25 for sending students abroad (just UP)
      1. When all campuses are included, it rises to #17
      2. Point was raised that it’s harder for Commonwealth students to study abroad
    2. 6 GP regional hubshubs in PA to help facilitate study abroad/international students
      1. 2 employees at each
      2. Global Programs “wants to decentralize from UP”
  3. Krajsa raised a concern about Risk Management only working with vendors that can afford $10 million insurance policy
    1. Makes the costs of trips more prohibitive
      1. Accidentally pushes professors to more expensive “pre-packaged” trips
  4. Had a member of the ACUE committee and we discussed   better servicing new foreign student registration and orientation. Also the president of the International Career Student Association came to discuss her organization as well as the serious issues that international students face when trying to attain jobs after graduation from Penn State. Adewumi, immediately put several staff members on both issues to help address them.

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January 24, 2017

Present: Krajsa, Jett, Adewumi, Obonyo, Farley, Linehan, Song, Freiburg, Kalavar

New Funding for Prospective Students to Assist in Studying Abroad:
Adewumi: $1 MM grant for Global Programs, committed $50 K per year to helping students at Commonwealth campuses go on embedded programs
Students at UP have more financial means to support themselves on these trips

New Spousal Travel Language:
Travel Safety Network/Adewumi: New language, less cut and dry for spousal travel, 90% that apply are accepted, so this new language will make the process more transparent
Krajsa: Asked for clarification on the process to apply
Suggested new language: Send letter to Michael, he will respond in 10 days, total process length of 15 days

Esther Intro:
Adewumi/Esther: Intro, Jeffersonian scholarship for engineering, experience in architectural engineering, spent years at UF, worked on consulate project in Nairobi

A Briggs Partnership:
Freiburg: Zambia program, 3 year visa, firm working with the university sent back papers to individual students instead of the professor, paid more than expected Adewumi: (since refunded $24), new account manager assigned to Penn State
Partnership with A Briggs is in TSN, but not on the website at this point
Krajsa: Recommends putting it on website, write an article for broader publication, recommends sharing with HR as a marketable perk, admissions could use it too

International Student Freshman Year Scheduling
Could do a meeting (Skype) online for international students, give a chance for online modules so that they can register sooner
Online meetings to explain registering process, could record the meeting in natural language, then distribute to those students
Chance for “predetermined course schedule” with simple options (business, liberal arts, science, engineering)
Farley: Student handbook in Mandarin, will send to Adewumi
Student government (Farley) and Adewumi to meet with other areas of administration about this topic
Have Registrar, Rob Pangborn?
Jett asked about graduate program in student handbook, Farley to follow up
Farley will follow up about International Student Career Association with Adewumi, will do research to follow up in March
Complaints to President about lack of career services for international students

Int’l Student Driver’s License:
Registration process is difficult, Penn State had not entered the person into the Homeland Security database, Penn State was backed up with the paper work
Bottleneck is the government only allowing a set number of people to touch the data, to work with the database
Global Programs “does more paperwork than advising” due to regulation

Guanajuato (Centre County of Mexico):
Continued progress, agreement is approved, trips should be good for next year
15 colleges have signed up to work there
Adewumi: hoping for more students from Mexico coming to Penn State
Former trustee has had a relationship there for 30 years

Peru:
Adewumi: Met with Consulate General of Peru
Similar to Brazil partnership, Peruvian students coming to PSU
Makes things cheaper for our trips there
Plan is for joint center between Peruvian Catholic University and Penn State in Peru to facilitate trips and logistics there
Adewumi: Wants to travel down with Jett at some point, “Having a relationship with the government is key”

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December 6, 2016

Attending: Adewumi, Freiberg, Farley, Pannaman, Jett, Song, Krajsa, Schwab

  1. Adewumi discussed Global Engagement Network
    1. Travel hubs overseas
      1. Best example is Pune, India
      2. PSU has a partnership with the university there
    2. Hubs help professors to plan trips without using expensive travel agencies
  2. Adewumi discussed PSU status as a flagship global institution
    1. Top 25 for sending students abroad (just UP)
      1. When all campuses are included, it rises to #17
      2. Point was raised that it’s harder for Commonwealth students to study abroad
    2. 6 hubs in PA to help facilitate study abroad/international students
      1. 2 employees at each
      2. Global Programs “wants to decentralize from UP”
    3. Study-abroad is 80%/20% UP/non-UP undergrad students
      1. Faculty-led, the split is only 60%/40%
    4. 66%/34% female to male split
  3. Krajsa raised a concern about Risk Management only working with vendors that can afford $10 million insurance policy
    1. Makes the costs of trips more prohibitive
      1. Accidentally pushes professors to more expensive “pre-packaged” trips
    2. Risk Management person will come to next Committee meeting to clear the air
  4. Travel Safety Network Spousal Travel
    1. Provost Jones is firm on the current structure
    2. Discussion about how to make professors more clear of the exception process
      1. Adewumi quoted 9/10 requests were approved
    3. Decided that wording should be updated to explain the ease of the process and the considerations that the Global Programs includes when reviewing each application
    4. Freiburg agreed to read the wording and suggest a new phrasing
  5. Adewumi agreed to look into the Peru issue regarding the Guanajuato site
  6. Jett will write the introduction to the Flagship Institution report being created by the Office of Global Programs
  7. Freiburg will write the introduction to the TSN/Spousal Approval report

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October 18, 2016

Present: Tim Farley, Dennis Jett, Jackie Schwab, Josh Pannaman, Mike Adewumi, Sylvester Osagie, Mike Krajsa, Jyotsna (Josi) Kalavar, Jim Song, Andrew Friberg.

For this meeting, Jackie Schwab replaced colleague (temporarily) Peter Linehan at PS Mont Alto

Guests: Gary Lansdale, Jennifer Campbell, Brian Brubaker, Kate Manni

Introductions

Export Control Issues

Michael Adewumi spoke about export control issues.  Clarified that it is the Government policy not PSU or Adewumi policy.  This is not a University liability but an individual liability.  At Georgia Tech, a faculty member went to jail for non-compliance.  Gary Lansdale emphasized that this is not a university imposed regulation, we are merely trying to comply with the law. Purpose to ensure that faculty are better equipped to deal with so they are in compliance.  We don’t want faculty to be in contact with those on the denied individuals or entities’ list.  No business or restrictions on what you can do with them.  Software that allows us to know if Professor X at University Y is a denied person that by law our faculty cannot interact with.  Wayne Mowery (Export Control Officer) is the person who runs this software and makes the assessment at PSU.  Faculty must abide by the law, and Global Programs are merely facilitating this.  Law has been in place for some time, we are better facilitating this.  Mike added that Wayne will get your response through TSM.  The initial questions that you respond to will screen the issue out.  If you hear from him, then you need to respond accurately to the red flag.  Gary suggested inviting Wayne to the Global Programs committee meeting.

Study Abroad

Dennis Jett pointed out that study abroad participation at commonwealth campuses is low compared to UP.  He posited that it may have something to do with family income disparities.   Mike Krajsa offered his website as a resource template for those working on study abroad.  Pockets of scholarship needed to have faculty engaged in this.  Mike A added that a special initiative is available with office of Madlyn Hanes.

Brian Brubaker (Director of Education Abroad) spoke about elevating scholarship funds for Study Abroad, especially from underrepresented populations from all campuses.  Presented data on education abroad participation from all campuses.  In 2015-2016, nearly 80% are from UP.  Huge disparity considering that half of PSU students are at UP.  Embedded programs higher (71% at non-UP campuses) than faculty led (22%) or summer direct enroll (8%).  However, when you take all campuses into account, the faculty led programs take the lead but at (41%) with embedded next (36%) and then summer direct enroll (23%).  Semester long program participation by all campuses, spring is early 79% versus 19% for fall.  Embedded program participation by campus is down by nearly 100 from the previous year.  Brian is coming up with a preferred list as an easy pathway to embedded programs.   Mike K pointed out that it costs a third more to do that.  Brian felt the time invested in planning without the preferred list costs money in terms of time invested by the faculty, and the risks involved are higher.

Kate Manni presented info on faculty led and embedded programs.  Budget flow, logistics and itinerary support by Global programs for faculty led programs versus embedded that is planned by faculty and budget flows through department/campus/college.

Brian responded to a question that Smeal College is restricting students to defined programs overseas to limit problems/issues arising from transferability of courses taken abroad and other issues there.

Travel Safety Network

Andrew addressed the issue of spouse/sibling/dependent participation in University affiliated student group international travel.  Restrictions are not for individual faculty attending a meeting or research.  Dependents can enroll in insurance for meeting/research as long as they pay for it.  Cost, safety, supervision, and removing barriers to travel.  Spouses attending as “certified volunteer”? Gary indicated that couple teams as faculty led are involved in the academic/cultural content of the program.  No specific training provided such as Clery Act training.  Mike A said university discourages enrollment in one-credit to get in through the back door.  Not “fill the bus” policy so the trip can fly.  Faculty leaders have to go through emergency preparedness training.  Dual enrolled students cannot go on an international trip.  Gary L reiterated that no fewer than two faculty member per trip as official representatives of the university.

Defining Puerto Rico, US Virgin Islands, and Guam as “international’ or not.  Mike A said that Global programs will clarify and respond.

Larry Backer (visiting senate committee member) questioned the source of international policy guidelines and whether there was a formal report from the task force.  To what extent are other units involved in the creation of these policies (Office of the Provost, Risk Management, etc.) was a question he raised.

Updates  –Mike A will give report on Travel Safety Network in January, 2017.  Report will be coordinated with input from Andrew, Mike, Jennifer, Larry, and Mike.

Success stories to the full senate in December to be coordinated by Brian Brubaker.

Kate will work with Mike and Josi on A2.  Report for January.

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September 6, 2016

Attendance: Adewumi, Freiberg, Farley, Pannaman, Jet, Song, Krajsa, Mackoni, (Kalvar, Webster excused)

Introductions were made by members and Michael Adewumi gave us an overview of GP before we reviewed out charge

  1. The Committee decided that future meetings will begin at 9:00 AM going forward same place.
  2. Priority charges to the committee were distributed, reviewed and discussed
  3. Priority A1: New Members, policies, etc. document has been distributed to committee to review and make changes. To be ready by OCTOBER. Dennis Jett lead.
  4. Priority A2: will be further discussed with Global Programs staff in October. Mike Krajsa lead.
  5. Priority A3: Examine Travel Safety Network relating to partner and children of family member will be discussed at 9:00 AM to 10 AM (and if time permits also parts of Priority A4 on study abroad) with the following invited to attend:
    1. Michael  Adewumi, Sylvester Osage who will invite Brian Brubacker, Jennifer Campbell, Kate Manni, and Gary L ? from Risk Management
    2. From 10:00  AM to 10:45 AM representatives of Faculty Affairs, Inter Campus Relations,  and Larry Backer will be invited to collaborate in this discussion. We will also ask who has access to the data, where it is stored, etc. A December report is anticipated to full Senate on Priority A3 and with AR in January or March. Andrew Feinberg, Tim Farley and Joshua Pannaman leads on A3. Mike Krajsa, lead on A4
  6. Priority A4: Examining Study Abroad Mike Krajsa, and others lead?  March report to Senate planed.
    1. Review data from Global Programs, Open Doors Report and TSN collected data to date. Sylvester will coordinate data collection and staff.
    2. examine Study abroad scholarship
    3. examine student who study abroad outside the PSU system and TSN, and then transfer credit/s into PSU
    4. other
  7. Priority A5: Examine issues that relate to International campus designation January report anticipated Michael Adewumi.  Various committee member will be involved.
  8. Priority A6: Best practices for study abroad. December senate report anticipated. Michael Adewumi and Sylvester will recommend 3 faculty to Mike Krajsa
  9. 10:30 AM adjournment

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