Meeting Minutes

Intercollegiate Athletics

2018-2019

2017-2018

September 18, 2018

Present: Mark Stephens (Chair), Cynthia Stifter, Terry Blakney (Vice Chair), Paul Thompson, Dennis Scanlon, Sandy Barbour, Lynn Holleran, Russell Mushinsky, John Nichols, Matthew Stolberg, Wendy Coduti, Alexis Burke, Michael Tyworth, Galen Grimes, Dwight Davis, Meredith Hanley, James Strauss, Bob Boland (recording)

Absent: Rob Pangborn, Daniel Perkins, Andrew Miles, Todd LaJeunesse, Charmelle Green

Meeting called to order at 8:00 a.m.

ANNOUNCEMENTS

From Chair Mark Stephens:

  1. Announcement and introduction of members

OLD BUSINESS

1.      Motion to approve the FAR/ICA Report to the Senate and the Commonwealth Campus Athletics Report for the Senate

  • Motion was seconded and carried without opposition subject to a clarification regarding the status of this committee’s continued affiliation with CoIA

2.      Disposition of the Time Management Report

3.      Approval of Missed Class Time- for ICA pursuant to rule 6400- introduced by Lynn Holleran of ICA·

  • Motion was called for and seconded as part of a bifurcated vote- the first matter called for a vote dealt with approval of all Spring 2019 Missed Class Time requests below the eight day threshold- it was approved without opposition
  • The second motion was called for baseball which due to midweek travel and conference travel to Indiana, Purdue and Illinois, has requested 9 class days as unavoidable- this motion was seconded and passed without opposition
  • Waiver for Track & Field to participate in the Penn Relays on Study Day was also moved, seconded and passed without opposition

NEW BUSINESS

1.      Sandy Barbour Athletic Directors Report

  • She highlighted the new initiative of “Happy Valley Hospitality” as a method for showing better sportsmanship to opposing fans and visiting teams
  • She also spoke globally about the situations at Ohio State, Michigan State and the Alston-Jenkins v. NCAA lawsuit currently on trial in Federal District Court in California

2.      Charges from Senate

a. Reporting/Oversight

i. Requesting the Athletic Director/FAR to report to Faculty Senate in January 2019

3.      Charges from the Chair

a. Revision of IAC Standing Rules

 Adjourn 


April 24, 2018

Present:

Richard Duschl (Vice Chair), John Regan (Chair), Mark Stephens, Cynthia Stifter, Terry Blakney, Paul Thompson, Dennis Scanlon, Lynn Holleran, Russell Mushinsky, John Nichols, Bob Boland, Monica Ogrodnik, Charmelle Green, Kimberlyn Nelson, Tom Poole

Absent:

Sandy Barbour, Alberto Travagli, Mathias Hanses, Charles Miller, Rob Pangborn, Matthew Stolberg, Richard Garey, Daniel Perkins, Craig Meyers, Keith Nelson

Meeting called to order at 8:00 a.m.

APPROVAL OF MINUTES

Minutes from last meeting (March 13, 2018) approved

ANNOUNCEMENTS

From Chair Jay Regan:

  1. Announcements from Officers and Chairs meeting – shared during 54-00 discussion, below.

From Athletic Director Sandy Barbour (via Associate AD for Administration Lynn Holleran):

  1. NCAA legislation update. NCAA Council – Autonomy 5 conferences passed legislation that goes into effect 4/25/2018 for Division 1 programs.
    1. NCAA passed proposal precluding unofficial visits (all sports except M and W basketball and football) prior to Sept 1 of prospect’s junior year. Attempt to ‘slow’ recruiting process. Other sports already on board.
    2. Official visits. All sports except M and W basketball and football. Have changed dates for official visits moving back to Sept 1 of junior year.  (Unofficial and official dates now the same).  May have cost implications in terms of expanding pool for official visits.
  2. Nittany’s—4/23/2018. Recognizing scholar-athletes at Penn State. Well attended. Well received.

OLD BUSINESS

  1. Update on proposed IAC Standing Rules revisions (Jay)
    1. Will be discussed at Committee on Committees and Rules meeting today (4/24/2018). Jay will inform IAC of the outcome, and hopefully it would be on the floor this September for approval.
  2. Discuss revisions to 67-00 GPA eligibility (Jay)
    1. Table and petition process—Minimum cumulative GPA.
      1. Draft uploaded to BoardEffect. Text modified at bottom of table striking “change in academic record” and adding language from retroactive withdrawal “extenuating circumstances beyond the student-athlete’s control that impacted his/her academic performance”. Details added about petition process, but committee agreed to have the details elsewhere (e.g., Morgan Center policy/procedures) so they could be revised as necessary without needing to run through the Senate, similar to other policies with student petitions (e.g., late drop, retroactive withdrawal) that do not include details of the petition process. (see BoardEffect for specific language). Chair, Vice Chair, FAR as key partners in petition process.
      2. Linked to 54-00—delay decision on table pending today’s Senate activity. Changes to 67-00 will be circulated following Senate meeting.
    2. Delete World Campus (agreed last meeting, and Morgan Center will revisit their policy)
  3. Update on Time Management report with Student Life (Rick and Monica) – pushed to September plenary agenda. Oral presentation at that time.

NEW BUSINESS

  1. Approve fall team schedules (Lynn)
    1. Summary sheet, individual missed class time sheets, and waiver requests uploaded to BoardEffect for group review.
    2. 67-00 policy reviewed in terms of missed class time and competing on study days.
    3. Motion and second to approve schedules unanimously passed
  2. FAR report (Dennis)
    1. Summary of FAR/IAC work for preceding year. Prepared by FAR, approved by IAC.
      1. Guidance with respect to timing. (i.e. how best to efficiently include findings from April meeting, and completed spring semester data). Historically completed in August for inclusion in September proceedings. Perhaps include reports from commonwealth system as appendix.
      2. Summary of FAR roles and responsibilities suggested as a potential for inclusion to facilitate transparency and handoffs.
      3. National, conference, and institutional responsibilities may vary in complexity, nuance and execution. Might be helpful to include as well.
      4. Opportunity to highlight achievements and metrics. PSU tends to do quite well in this arena
    2. Broad content areas (Dennis requesting feedback on general format for the report)
      1. Athletic oversight at Penn State (committee composition; FAR; athletics integrity council; campus athletics)
      2. Committee progress. Work of the committee over the past year (time management, …)
      3. Statistics (APR; GSR; GPA)
      4. Current topics (Recruiting, eligibility, integrity, e.g. Rice Commission on men’s basketball; payment to athletes; graduate student transfers).
      5. Consider AIC report as annual update for IAC (Bob)
  3. Proposed 54-00 revisions (jay)
    1. Explanation- deals with academic progress, academic warning and suspension. 54-00 in place for less than 2 years. Current table outlines warning/suspension with appended statement about exemption.
      1. There is discrepancy between existing policy (18 credits) and posted senate document Appendix D (12 credits).
      2. Agenda distribution process (6 days in advance, 4/18) leaves little time to review these bundled policy revisions and comment. Concern raised about this short timeframe in context of transparent and thorough discussions between all relevant parties for an issue impacting all Penn State students, with particular implications for student-athletes.
      3. The committee concurs with the concept of plans and processes to support continual improvement in academic success and recovery by all PSU students. There is concern about specific plans for implementation to ensure resources and protocols are in place to support students and avoid unintended consequences.
      4. Recommend to return proposal to committees at this particular time to allow for further planning discussion.

    Adjourn 


    March 13, 2018

    Present:

    John Regan (Chair), Mark Stephens, Cynthia Stifter, Terry Blakney, Paul Thompson, Dennis Scanlon, Sandy Barbour, Lynn Holleran, Russell Mushinsky, John Nichols, Bob Boland, Monica Ogrodnik, Charmelle Green, Rob Pangborn, Matthew Stolberg, Kimberlyn Nelson, Craig Meyers, Daniel Perkins, Richard Garey (phone), Keith Nelson

    Absent:

    Richard Duschl (Vice Chair), Alberto Travagli, Tom Poole, Mathias Hanses, Charles Miller

    Meeting called to order at 8:00 a.m.

    APPROVAL OF MINUTES

    Minutes from last meeting (January 23, 2018) were approved unanimously after a motion and second.

    ANNOUNCEMENTS

    From Jay Regan (Chair): Input from Officers and Chairs meeting last night, relevant to our 67-00 and 54-00 discussion later.

    From Sandy Barbour (Athletic Director):

    1. Update on Big Ten Joint meeting
      1. Legislation
        1. NCAA Working Group (CEO-initiated) discussing student-athlete transfer. Feeling is that there should not be a difference between football/basketball and other sports. Sense is that all will sit unless a certain academic standard is met.
        2. Men’s Basketball Commission (Condoleeza Rice). One-and-done is not dictated by NCAA—guided by CBA from professional sports leagues.  Definitions of amateurism in play—discussion of different compensation models. Discussions about enforcement (see 2).
        3. Men’s Soccer 21st Century Model. Extending season from fall to spring.
        4. Autonomy Legislation. Cost of attendance; medical; guaranteed 4 year scholarships were discussed in past.  This year’s conversation was light
      2. Other items:
        1. TV impact on scheduling and student welfare (late tip-off times and midweek games—particularly for teams that can’t routinely charter).
        2. Men’s B-Ball conference tourney (moved up a week for NYC venue). 18 to 20 conference games next year (2 fewer non-con games) for men; 16 to 18 conference games next year.
    2. FBI Men’s Basketball Investigation
      1. Multiple assistant coaches indicted from other universities.
      2. PSU compliance, ethics and integrity involved in in-house queries. 10-1 interviews conducted with staff and student-athletes
        1. DJ Newbill (2014-2015) appeared on agent log w/$2K loan. After investigating, this loan was acquired after eligibility exhausted and after he had signed with agent
        2. No reason to believe other student-athletes involved/implicated

    OLD BUSINESS

    1. Report on proposed AIC Standing Rules revisions (Dennis Scanlon)
      1. Subcommittee reviewed history and process, recommending multi-year appointments for continuity (chair having served at least one year). Standing rules language to be clarified and circulated for approval.
      2. Discussion included shared governance, academic calendar (9-month faculty appointments), Senate responsibilities and role of standing subcommittees. Items from prior IAC votes that weren’t embraced by CC&R and were not included in the suggested revisions.
      3. Jay will circulate draft markup of standing rules for committee recommendation and vote, prior to sending to CC&R.
    2. Report on 67-00 GPA eligibility subcommittee (Jay Regan)
      1. Subcommittee met to discuss. Disconnect between 67-00 (semester-based GPA limits; eligibility to compete) and 54-00 which implements 2.00 after 18 credits.  Recent discussions from chair of Admissions, Records, Scheduling, and Student Aid indicated that 54-00 might be changing (move to delete or alter “18”). Prior to this recent conversation, subcommittee recommendations were:
        1. Delete first semester item (conforms with other PSU student requirements)
        2. Clarify language about student ability to petition (unusual circumstance outside of student control) and specify petition process itself.
      2. PSU requirements exceed B1G and NCAA. Group feels this is the right thing. Discussion about ‘warning letter’ to student laying out requirements and plan of action, even if the first semester GPA limit is eliminated.
    3. Report on 67-00 World Campus credits subcommittee (Dennis Scanlon)
      1. Current language says WC credits do not count towards full-time standing.
        1. Morgan Center policy currently allowed 1 resident-instruction web-based course per semester
      2. Group recommends clarifying language to allow student-athletes the same opportunities to access World Campus as other PSU students
        1. World Campus courses are credible
        2. Do not want to dilute residential collegiate experience
        3. Residential students cannot register for World Campus courses until 1 week prior to semester.
    4. Update on Time Management report with Student Life (Paul Thompson, Monica Ogrodnik)
      1. 3 sections for report
        1. Peer-institution resources. Data from 10 of 14 B1G schools
        2. PSU Resources
        3. Morgan Center Resources
      2. Requested inclusion in the agenda for April Senate plenary session.

    NEW BUSINESS

    1. Mental Health Task Force report results (Charmelle Green, Brendan Carr, Carl Ohlson)
      1. Recognition that behavioral health needs of student athletes required assessment stimulated a review of resources and delivery processes.
        1. Brendan Carr—clinical psychologist CAPS. See attachment 1 (Taskforce Report outlining mission, vision, guiding principles and key advancement)
        2. Carl Ohlson—Asst AD for Performance Psychology. Communication and collaboration as key foci. Morgan Center; Strength and conditioning staff and Athletic Training staff as key elements (spending significant time with the athletes).  Self-regulated learning as a concept that is catching on.
      2. Report on Fall academic performance (Russ Mushinsky) – see Attachment 2.
      3. Comments and Recommendations for the Committee – N/A

    The meeting was adjourned at 9:30 a.m.

    Minutes drafted by Mark Stephens and submitted by Jay Regan.

    Attachment 1:  Mental Health Taskforce 2017-2018.

    Attachment 2: Fall 2017 Student-Athlete Academic Summary

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    January 23, 2018

    Present: John Regan (Chair), Richard Duschl (Vice Chair), Mark Stephens, Cynthia Stifter, Terry Blakney, Paul Thompson, Dennis Scanlon, Sandy Barbour, Lynn Holleran, Russell Mushinsky, John Nichols, Bob Boland, Monica Ogrodnik, Charmelle Green, Tom Poole, Rob Pangborn, Matthew Stolberg, Kimberlyn Nelson, Craig Meyers, Daniel Perkins (phone)

    Absent:  Richard Garey, Alberto Travagli, Keith Nelson, Mathias Hanses, Charles Miller

    Meeting called to order at 8:00 a.m.

    APPROVAL OF MINUTES

    Minutes from last meeting (December 5, 2017) were approved unanimously after a motion and second.

    ANNOUNCEMENTS

    From Jay Regan (Chair):

    1. Dawn Blasko needs to know at Senate office what reports we anticipate for Spring Faculty Senate meetings. There are lots of items that are being slated for the March and April meetings. Two possible reports: 1) time management with Student Life and 2) standing rules recommendations to CCandR.
    2. Jay was contacted concerning a student athlete that is in the process of transferring. It was determined that the Faculty Senate issue holding up the transfer was not an issue handled by this committee, but rather a retroactive withdrawal request.

    From Rick Duschl (Vice Chair):

    Subcommittee on time management resources (with Student Life committee) – Student Life would like to deliver this report in either March or April. The group is looking for times in the next several weeks to meet and draft the report. Discussed Morgan Center involvement with the process as they would like input from them (Russ was amendable) and also is there data available within Starfish or from academic advisers that would inform the committee on student time management. Rob P. mentions that PSU Learning offers tutorials to students too. Group has looked across Big10 and found practices to be quite variable.

    From Sandy Barbour (Athletic Director):

    1. NCAA convention was last week and Big10 was well represented. There was little on the legislative issues brought forth that would have significant impacts on PSU athletics. Two small items were changes in permissible benefits and changing language to include significant others rather than just spouses who can attend with coaches. In the autonomy Power 5 were additional items on medical expenses and coverage but these practices are already in use for PSU athletics.
    2. Megan McCloskey was selected as Autonomy 5 Conference Student-Athlete Representative for the Big Ten. Each conference has 3 students for a total of 15 students.
    3. Tax reform implications are being evaluated and fall into two categories. On the anticipated expense side are the excise tax (20%) on executive compensation for anything exceeding $1 million per year.In addition, gifts to the Nittany Lion Club as required for football and men’s hockey season tickets will no longer be tax deductible under the new tax code.
    4. Fiesta Bowl: Positive representation by the team in the broader community was noticed and appreciated by all. Question asked about expenses for bowl game and the expense share allotted does not cover all costs to attend but after conference bowl distributions then Athletics will be in the black for total bowl costs. Question asked about student ticket obtainment and will be followed up.

    OLD BUSINESS

    1. Will get update on ongoing activities related to committee charge at the next meeting

    NEW BUSINESS

    1. Update from Athletics Integrity Officer Bob Boland (attachment in BoardEffect). Bob Boland presented an update on his office and slides are available on BoardEffect. A current focus of attention is examining where a neutral third party is needed for best practices. Bob noted that many of the practices instituted at PSU are being adopted by Big10 and others. There is, however, quite a variety of ways Athletic Integrity oversight is being implemented across the Big10. He praised the shared oversight and the collaborative partnership with athletics. PSU has continued these policies and best practices despite the expiration of the consent decree in August 2017. Question was asked about relationship between AIC (Bob Boland office) and the IAC (senate committee). Members of the Senate committee are also on the AIC. Brief discussion of due process and the appeals process was provided.
    2. Report on Reserved Spaces, Rob Pangborn (attachment in BoardEffect). Rob presented a 2-page comparison of reserved spaces, which are senate approved slots for students that don’t meet the criteria for entrance to their major of choice at UP based on their high school academics. ARSSA approves administrative categories, which includes athletes. Athletics currently has 140 reserve spaces allotted but has rarely used all of them in an academic year. For example, in 2017 there were 118 reserve spaces used. There was also data presented on predicted GPA based on high school record. Several members commented that it would be nice to see how well the predicted GPA model worked for athletics by reviewing aggregate actual data. Rob would look to provide that data. This data might also help inform decisions on 67-00 GPA policies.
    3. Discussion of reviewing 67-00 GPA policies for academic eligibility, Jay Regan. Extended discussion on the use of GPA for academic progress at the end of first semester for freshman athletes. Non-athlete students must meet GPA requirement of 2.0 at 18 attempted credits per 54-00. One issue is what is the process for student-athletes to petition for a waiver to the current policy as that is not specifically laid out in 67-00. This past semester a Morgan Center form was utilized and reviewed by a 3-person committee for student-athletes with GPAs lower than 1.8 after their first semester per 67-00 on eligibility. The policy and procedures need to be codified in 67-00. There was, however, much discussion on whether the 1.8 GPA for student-athletes after the first semester should be a standard at all. Unforeseen consequences on the APR result and is it necessary relative to policies for other students. It was noted that student-athletes are required to have 24 credits at minimum 1.8 per Big10 whereas 54-00 is set at 18 credits at GPA of 2.0 for PSU. A subcommittee will be formed to look into this issue further and assure alignment of GPA/credit hour standards for student-athletes are appropriate.
    4. A brief overview of 67-00 policy whereby World Campus courses not used to establish eligibility for athletes was provided by Dennis Scanlon. The college educational environment is changing and this policy needs to be reviewed and discussed. There is considerable variation across the Big10 in policies. Current practice is generally to approve on resident on-line (WEB) course for athletes that is part of eligibility and allow the addition of another WC course to their regular credits in some circumstances. General discussion indicated a desire to carefully consider creating more flexibility but not so much flexibility such that the student would miss out on the campus educational experience. A subcommittee will be formed to examine these issues in more detail. Dennis provided Jay a list of volunteers for this sub-committee based on the meeting discussion.
    5. Comments and Recommendations for the Committee – Terry brought up the issue of tracking athletes on Commonwealth campuses to make sure that they are not dropping below full time status. He wondered if Starfish could have this flexibility. Russ spoke to how this is handled at UP with daily status sheets from the registrar for athletes. Dennis and Matt also provided suggestions for Terry regarding what the registrar is able to do at UP, and suggested that Terry follow up with Paula Hamaty in the UP registrar’s office to inquire about possibilities.

    The meeting was adjourned at 9:30 a.m.

    Minutes drafted by Kim Nelson and submitted by Jay Regan.
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    December 5, 2017

    Present: John Regan (Chair), Richard Duschl (Vice Chair), Mark Stephens, Cynthia Stifter, Terry Blakney, Paul Thompson, Dennis Scanlon, Sandy Barbour, Lynn Holleran, Russell Mushinsky, John Nichols, Bob Boland, Monica Ogrodnik, Richard Garey, Alberto Travagli, Charmelle Green, Tom Poole, Rob Pangborn, Matthew Stolberg, Keith Nelson

    Absent:  Kimberly Nelson (sabbatical), Craig Meyers, Mathias Hanses, Daniel Perkins, Charles Miller

    Meeting called to order at 8:00 a.m.

    APPROVAL OF MINUTES:  Minutes from last meeting (October 17, 2017) were approved unanimously after a motion and second.

    ANNOUNCEMENTS

    From Jay Regan (Chair):

    1. Approval of the bowl invitation – policy 67-10 (Section V., subsection D.) states “Participation in special events outside approved scheduled events by varsity teams or individual team members (such as football bowl games) must be approved by the IA Committee at least ten days prior to participation.” This is dissimilar to all other instances of approval, which are based on regular season, non-conference play. We followed the procedure of this committee from last year, with a conference call involving Chair Regan, Vice-Chair Duschl, FAR Scanlon, AD Sandy Barbour, and Senior Assoc. AD Lynn Holleran. Sandy laid out the likely bowl invitation scenarios, most of which had no implications with respect to study week, finals week, and the start of Spring 2018 semester.

    From Sandy Barbour (Athletic Director):

    1. Bowl invitation
      1. Fiesta Bowl selection process reviewed in context of bid process (NY6) and CFP role. PSU with 12.5K tickets. Student allocation and pricing reviewed.
    2. Men’s soccer coach
      1. Coach Warming retiring. Search underway. Dennis Scanlon as faculty rep. Hire anticipated by mid-January.
    3. Sandy Barbour and Charmelle Green as reps to chancellor/president meeting of B1G schools
      1. Head of medical science (Brian H) for NCAA presented on concussion and other issues pertaining to athletics.
        1. PSU involved with concussion work-Scott Lynch, MD and Dr. Slobounov
      2. FBI and men’s basketball probe—conversation about ‘where do we go from here’.
      3. Update from Marc Silverman (BTN) regarding delivery content and changing service models (e.g. conversation about televising eSports as there is growing interest therein).
    4. Federal tax reform—implications for ICA. Deductibility of contributions; Excise tax on five highest paid employees (20%); excise tax on logo pulled (preliminarily)

    OLD BUSINESS

    1. Update on Time Management Resources (meeting with Student Life – attachment in BoardEffect) – Rick Duschl/Monica Ogrodnik
      1. Charge from faculty senate to draft informational time management report for on-line guide. Meeting during last week of November to assess current resources and programs and discuss mechanism/location/modality of delivery.
        1. Databases are available currently for baseline data and also for time management resources
        2. Focus groups/structured interviews for data collection/needs assessment
      2. Monica working with student government (red folder initiative) as a resource for students in distress to facilitate obtaining needed help. Also looking at what other B1G schools are doing as a comparator for way(s) forward
      3. Time management and stress management intersect—will need to keep this in mind as initiative(s) unfold
    2. Update on Campus Athletics – Terry Blakney (Chair of Committee on Campus Athletics).
      1. Schedules in place prior to approval, necessitating waivers (e.g. Behrend wrestling and Hazleton).
      2. FAR updates pending.
      3. Campus update due (bi-annual)—offer of assistance rendered from IAC Chair
      4. D3 may now require graduation rates for member institutions. Unclear if codified at PSU. (Chuck Brown and Maureen Cooper looking into requirements, processes and existing data)

    NEW BUSINESS

    1. Review of Relevant NCAA Legislation – Matt Stolberg (attachment in BoardEffect).
      1. 111 proposed changes for D-1; Five (5) proposals pulled for discussion with IAC. Most proposals deal with recruiting, governance, and executive membership. Voting is in April, with effective dates for next year. PSU vote is from the AD. Council proposals through B1G rep. PSU institutional position to be discussed today (12/5) and presented to University President in January.
        1. Inconsequential Legislation Elimination. Eliminated requirement for missed time policy—deferred to institutions. No changes for PSU processes.
        2. Graduate Transfers (basketball) under scrutiny. Must be degree-seeking student to qualify, but many students are not completing programs. 2017-55. Proposed remedy is to have student athlete count in scholarship roster for 2 years (even if 1 year program). Basketball-specific at this point.
        3. Playing/Practice Season (n = 2). If 3 contests in a given week—defer day off during that week (2017-64); 2017-76—Number of contests/Annual Exemption for Conference Challenge Event (e.g. B1G/ACC Challenge contest would be exempt from max contest count)
        4. Permission to contact for transfers—replacing “permission to contact” legislation with “notification of transfer” model. Violation as significant infraction
    2. Presentation of NCAA Graduation Rate Data – Russ Mushinsky (Five attachments in BoardEffect). There are 3 metrics—the nomenclature can be confusing:
      1. Academic progress rates (APR)—current ‘look’ of student-athletes in terms of performance and eligibility. Score released in spring. Fall ‘16/Spring ’17 data recently submitted.
      2. Federal Graduation Rate (FGR). Data for all students. Department of Education. 6 years to graduate. Historical data. 800 student athletes at PSU ~ 550 on aid (data only on scholarship students). Looks at first-time/full-time as of fall matriculation. Provides comparative data with general student body. Single year rate and 4-year rate provided. Rolling data.
        1. Reported as 1 year and 4 year rate
        2. 2010-2011 data presented in handout (student and student athlete)
      3. Graduation Success Rate (GSR). Created by NCAA in 2002. Students given 6 years to graduate. Adding in students that start mid-year (Jan) and transfer athletes receiving aid. (n = 15 students added to single year cohort at PSU). Deleting students that leave PSU in good academic standings. These factors change cohort/data compared with Federal system. No comparator with general student body
        1. See pages 3-5 of handout for calculations
        2. Reported as 4 year rate
        3. Retention appears to be critical for FGR/GSR calculations
    3. Input on Annual IAC Calendar of Activities – Jay Regan (attachment in BoardEffect).
      1. For situational awareness—available on-line
        1. Rob Pangborn asked to review WRT reporting requirements
        2. Bob asked to review WRT integrity reports
    4. Award opportunities for post-graduate fellowships – Dennis Scanlon
      1. NCAA; B1G and Foundations
        1. PSU has internal committee-seeking 2 IAC volunteers
        2. First recommendation due Jan, 2018
        3. Rick Duschl and Alberto Travagli agreed to help Dennis with these reviews.
    5. Comments and Recommendations for the Committee
      1. Rick Duschl—Development opportunities for students through various colleges. Is this possible for athletics? Develop endowment for student-athletes in context of post-graduate fellowships/education. Unclear if this is possible unless open to all students. Status likely post-eligibility; post-competition. Question if limited to graduate opportunities within Penn State system (arguments for/against this presented). University fellowships office has opportunities beyond PSU.
      2. At officers and chairs meeting 12/4, Jay brought up a provision in 67-00 that student-athletes cannot use World Campus offerings to meet full-time status eligibility requirements. The group was not sure whether this is NCAA restriction, or coupled to state funding. ICA has been asked to investigate if this language is vestigial and can be struck from the 67-00.
        1. Matt commented that prior NCAA guidelines treated World Campus as a separate campus. New guidance from NCAA allows more flexibility in application. TBD what programmatic direction to follow. Appears that World Campus offerings primarily are ‘add on’ to current requirements. Many PSU departments offer on-line courses that are NOT World Campus offerings.
        2. Plan to add to January meeting agenda.

    The meeting was adjourned at 9:30 a.m.

    Minutes drafted by Mark Stephens and submitted by John Regan.
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    October 17, 2017

    Present:  John Regan (Chair), Richard Duschl (Vice Chair) (phone), Mark Stephens, Cynthia Stifter, Kimberly Nelson (phone), Terry Blakney, Paul Thompson, Dennis Scanlon (phone), Sandy Barbour, Lynn Holleran, Russell Mushinsky, John Nichols, Mathias Hanses, Bob Boland, Monica Ogrodnik, Richard Garey, Alberto Travagli, Craig Meyers, Daniel Perkins, Charmelle Green, Charles Miller (phone)

    Absent:  Tom Poole, Rob Pangborn, Matthew Stolberg, Keith Nelson

    Meeting called to order at 8:00 a.m.

    APPROVAL OF MINUTES

    Minutes from last meeting (September 12, 2017) were approved unanimously after a motion and second.

    ANNOUNCEMENTS

    From Jay Regan (Chair):

    1. Committee on Campus Athletics, chair is Terry Blakney from Behrend.
    2. Assignment of subcommittees to tackle our three charges for academic year:
      1. Jointly with Student Life, development of on-line time management resources for all students. Rick Duschl, Charmelle Green, and Paul Thompson from our committee; Kevin Harwell as Chair (Student Life) and another member; and Jonna Kulikowich (past Chair of IAC) and Linda Caldwell (retired FAR) expressed interest in contributing.
      2. Jointly with the Committee on Committees and Rules (CC&R), consider revisions to standing rules of committee composition. Senate leadership prefers to keep the committee as-is rather than having a joint standing committee; suggestion to revisit standing rules to committee to address mentioned concerns. Lynn Holleran, Dennis Scanlon, Terry Blakney, Cindy Stifter, and Daniel Perkins to help.
      3. Informational/advisory report on Senate’s participation in the Coalition on Intercollegiate Athletics (COIA). Jay Regan, Tom Poole, Mark Stephens, John Nichols, Richard Garey to help.
    3. Opportunity to participate in agenda-setting meetings two weeks before our committee meeting. If interested, let Jay know and he can relay details.

    From Sandy Barbour (Athletic Director):

    1. ESPN GameDay coming – will be set up in front of Old Main, to feature campus.
    2. Comments about National Anthem and respect.
    3. Big 10 joint meetings. Lot of discussion on transfer regulations—impact on graduation. Graduate transfer rule has changed the landscape.
    4. FBI/men’s basketball evolving; NCAA ruling on UNC handed down.
    5. State of Excellence week at PSU—celebrating champions on and off the field.

    OLD BUSINESS

    1. Spring women’s and men’s basketball schedules were approved via BoardEffect poll.

    NEW BUSINESS

    1. Student Athlete Experience Survey (Charmelle Green)
      1. Data is generally encouraging. Potential areas of interest/concern:
        1. Noise in study hall
        2. Tutor availability—tutor coordinator hired.
        3. Student-athlete/team reaching goals and/or full potential
      2. Suggestions for improvement – for consideration by professional survey group that will be involved next year:
        1. Statistical input (simple correlations?)
        2. Survey design (wording of questions; Likert scaling; # of questions)
    2. Committee input on our three charges
      1. Development of online Time Management resources.
        1. What resources already exist? (avoid rework) and how to distribute to student-athletes and general student body (Student Life as partner)
        2. UP students have first-year seminar (engineering as an example). Athletes have several existing first-year seminar sessions on time management (outline for those sessions exist). Harrisburg has a good program (Paul Thompson)
      2. Revisions to standing rules of committee
        1. Standing joint committee vs Senate committee
        2. Need continuity of membership/leadership, and availability for summer activities
        3. Kim will forward Linda’s notes about standing rules
      3. Participation in COIA (Commission on Intercollegiate Athletics)
        1. Background: PSU as a founding member under Miles Brandt’s tenure with the NCAA. Began with B1G and moved outwards from there. Only association of faculty senates of any type. (http://www.thecoia.org/) Helped to establish APR. Goal to increase faculty involvement in governance of intercollegiate athletics.
        2. Why are we involved? What does COIA offer in addition to what we are already doing?
        3. Should we remain involved? What is our current level of involvement? What should our involvement look like if we choose to remain involved?
    3. Comments and Recommendations for the Committee – none noted

    The meeting was adjourned at 9:30 a.m.

    Minutes drafted by Mark Stephens and submitted by John Regan.
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    September 12, 2017

    Present: John Regan (Chair), Richard Duschl (Vice Chair), Mark Stephens, Cynthia Stifter, Kimberly Nelson (phone), Terry Blakney, Paul Thompson, Rob Pangborn, Tom Poole, Dennis Scanlon, Sandy Barbour, Lynn Holleran, Russell Mushinsky, Matthew Stolberg, John Nichols, Keith Nelson, Mathias Hanses, Bob Boland, Monica Ogrodnik, Richard Garey, Alberto Travagli (phone)

    Absent: Craig Meyers, Daniel Perkins, Charmelle Green, Charles Miller

    Meeting called to order at 8:00 am

    APPROVAL OF MINUTES

    Minutes from last meeting (April 25, 2017) were approved unanimously after a motion and second.

    ANNOUNCEMENTS

    From the Chair:

    1. Committee materials are posted on BoardEffect and should be accessed by committee members accordingly.
    2. Orientation materials – also posted with some to be updated by Russ Mushinsky and Dennis Scanlon

    OLD BUSINESS

    No old business.

    NEW BUSINESS

    1. Committee Charge for the Year – Jay Regan described the ‘charge’ he was given as chair of the committee from Senate Chair Matthew Woessner. Jay proposes that we have three subcommittees addressing these three charges. He will make assignments but would like committee members to let him know which of these subcommittees they prefer to serve on (note volunteers that emerged from or after the meeting).
      1. In collaboration with the student life committee, the athletics committee will draft an informational report on time management. Jay talked with the chair of the student life committee (Kevin Harwell) about the process for doing this. (This is a continuation of activities started last year, and Kevin participated in that along with Jonna and Linda from our committee.)  This work is likely to begin with documenting existing resources available on campus with respect to different units and resources that are available for students as it pertains to time management.  Key question is why athletics was given this charge as athletes are students but also have unique circumstances and demands that are different from other students?  There are some materials, such as course content taught in a first-year seminar for SAs, so we can possibly assist as a committee with examples from athletics, but the charge seems to apply to the entire PSU student population outside of athletics.  Charmelle Greene, Associate Athletic Director and Senior Woman Administrator, can assist with this as she has already done some survey work of SAs. Volunteers: Charmelle Greene (by Lynn Holleran), Paul Thompson.
      2. Jointly with the Committee on Committees and Rules (CC&R), the intercollegiate athletics committee should consider revisions to standing rules of committee composition, with the goal of giving faculty representation continuity over time given the deep knowledge required to actively participate in this committee. Another concern is that there are activities that happen in the summer that may require committee input (e.g., a mechanism for voting in the summer).  The committee may start with the proposal sent to CC&R last year and the feedback received on this proposal. Jay will put this feedback into BoardEffect.  Standing committee rules should be on the website. Volunteers: Richard Duschl (chair), Lynn Holleran, and Terry Blakney and Cindy Stifter (by email after the meeting).
      3. Consider drafting an informational and advisory report addressing whether the University Faculty Senate should continue to participate in the Coalition on Intercollegiate Athletics (COIA). Key questions are: Is there value in participating in COIA, an alliance of University Faculty Senates, beyond our current Faculty Senate Athletics Committee?   Also, what is the purpose and role of a member institution in COIA.  If PSU continues participation, what should PSU governance and participation in COIA look like? Volunteers: John Nichols, Tom Poole (by email after the meeting).
    2. Sandy Barbour provided an update from the Athletic Director
      1. Recently gave a presentation to the Faculty Senate Executive Committee with a number of updates about ICA. Also fielded questions from this committee.
      2. NCAA Time Management and Time Balance Information – some positives coming out of this NCAA mandate, which came from a push from the national student advisory council. There are some unintended consequences as well.  This is the first year and the NCAA is being relatively liberal with this, allowing institutions to chart their own course. Penn State is working closely with students and coaches on schedules, planning, time balance, days off, etc.
        1. There were questions and discussions about how the NCAA Time Balance legislation is playing out nationally and how PSU is handling this.
        2. Lynn Holleran suggested that it might be beneficial for ICA to share details of the NCAA requirements and PSU’s plans, especially for the sub-committee charged with focusing on time management in conjunction with the Student Life committee.
        3. Keith Nelson expressed an interest in learning more and thinking about whether what is required, and how PSU is responding, is having the intended impact on student athlete welfare.
    3. John Nichols requested that the committee formally recognize Sandy Barbour for receiving an award for national AD of the year.
    4. Bob Borland introduced himself and his role as Athletics Integrity Officer at Penn State. Bob indicated that with the formal Consent Decree expiring, the Athletics Integrity Plan will be continuing voluntarily per PSU’s decision, and he is currently working on educating the community about how this plan will be organized and implemented moving forward. Jay added mention of the Athletics Integrity Council and makeup of that Council.  He also indicated that over the summer, there was a motion and decision by the Council members to add an ICA administrator as an ex-officio member.  Lynn Holleran is now serving as that representative.
    5. Lynn Holleran discussed Spring 2018 sports schedules for committee discussion and approval, with a focus on the amount of missed class time for each sport based on competition and travel schedules. Lynn noted the Faculty Senate maximum of no more than eight scheduled missed class days, not including post-season competitions. Lynn discussed the process for committee approval and for approval of any changes post this approval, which are generally handled by Dennis Scanlon (FAR) and Jay Regan (committee chair).  Any request for over eight scheduled days of missed class time would come back to the full committee for consideration.
      1. Men’s and Women’s Track and Fields is requesting a waiver to compete on a study day for the Penn Relays, which is not a Big 10 sanctioned event.
      2. There were several questions about the scheduling process and missed class times.
      3. Terry Blakney offered a motion to approve the Spring 2018 ICA athletics spring team schedules. Rich Duschl seconded.  The committee unanimously approved.
      4. There was a question regarding the study days for the Penn Relays and how students at academic risk would be identified and possibly kept from traveling to the Penn Relays. Russ Mushinsky talked about the process the Morgan Center uses in conjunction with the coaches to identify students at academic risk.
      5. Rick Duschl offered a motion to approve the request for travel day waiver for the Penn Relays for men’s and women’s track and field. Terry Blakney seconded the motion.  The committee unanimously approved this waiver request.
    6. There was some discussion about the informational report produced by the outgoing FAR that is on the Senate Agenda for today. John Nichols suggested that the committee reconsider the timing of the report to allow for committee member review and feedback prior to submission to the Senate, as he did not feel there was adequate input from the committee on this report.  Russ Mushinsky noted that the report, in a near final draft form (pending receipt of final data), was discussed by Linda Caldwell at the April 2017 meeting and thus there was an opportunity for feedback at that point.  Terry Blakney suggested that some additional data, such as presentation of actual to projected missed class days by team, could be presented in the report, allowing the committee to see what happens relative to what is planned.  Dennis Scanlon suggested that the committee provide thoughts and feedback with respect to the ideal report content, timing, and structure so as to allow for a report for next year and future years that meets the committee’s objectives. This would be a good item to follow up on in future meetings.

    The meeting was adjourned at 9:30 am. 

    Minutes drafted by Dennis Scanlon and submitted by John Regan.
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