Meeting Agendas

University Planning


April 24, 2018 Agenda

  1. Call to Order
  2. Approval of the Minutes of March 13, 2018
  3. Overview of Officers and Chairs meeting, Laura Pauley
  4. UPC Reports in Plenary Meeting
    • OPP Construction Report, Bill Sitzabee. Delayed until September meeting
  5. Item A1. Follow up on CollegeNET and the Optimizer, Laura Pauley
    • Update on CollegeNET and Optimizer from Robert Kubat and Robert Pangborn
  6. Item A2. Facilities Implications of High Enrollments at University Park, Laura Pauley
    • Plan for discussion in UPC September meeting
  7. Review tuition billing process including clarity of information, frequency of billing updates,, and implementation of employee tuition discounts. See comments by Matthew Wilson in Plenary 10/17/2017.
  8. Administrative Liaison Reports
    • Development & Alumni Relations, Dave Lieb
    • Physical Plant and Resources, Bill Sitzabee
    • Office of Planning & Institutional Assessment, Padma Patil
    • University Budget Office, Mary Lou Ortiz
    • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
    • UPC Representative on the Parking Appeals Committee, Nick Pearson
    • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
    • Faculty Representative on the Governance and Long-Range Planning Committee of the Board of Trustees, Laura Pauley
  9. Old Business
  10. New Business
  11. Adjourn. Next Meeting on Tuesday, September 18, 2018

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March 13, 2018 Agenda

    1. Call to Order
    2. Approval of the Minutes of January 23, 2018
    3. Overview of Officers and Chairs meeting, Laura Pauley
    4. UPC Reports in Plenary Meeting
      • University Budget Report, Provost Jones
      • FPAB Dissolution, Advisory & Consultative Report
    5. Item A3. OPP Construction Report, Bill Sitzabee
      • Review and discussion of report. Presentation to full senate in April
    6. Item A1. Follow up on CollegeNET and the Optimizer, Robert Kubat, Robert Pangborn
      • Update on CollegeNET and Optimizer
      • VP for Administration has recommended changes to AD82
      • Reponse to Advisory and Consultative Report that was approved by Faculty Senate on 4/25/2017.
    7. Item A2. Facilities Implications of High Enrollments at University Park, Laura Pauley
      • Plan for discussion in UPC April meeting
    8. Administrative Liaison Reports
      • Development & Alumni Relations, Dave Lieb
      • Physical Plant and Resources, Bill Sitzabee
      • Office of Planning & Institutional Assessment, Padma Patil
      • University Budget Office, Mary Lou Ortiz
      • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
      • UPC Representative on the Parking Appeals Committee, Nick Pearson
      • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
      • Faculty Representative on the Governance and Long-Range Planning Committee of the Board of Trustees, Laura Pauley
    9. Old Business
    10. New Business
    11. Adjourn.  Next Meeting on Tuesday, April 24, 2018

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January 23, 2018 Agenda

      1. Call to Order
      2. Approval of the Minutes of December 5, 2017
      3. Overview of Officers and Chairs meeting, Laura Pauley
      4. UPC Reports in Plenary Meeting:
        None
      5. Item B1. Dissolution of Facilities Planning Advisory Board (FPAB), Bill Sitzabee:
        Discussion and vote on proposed recommendation. To be presented to full Faculty Senate at March meeting.
      6. Item C3. Annual University Budget and Planning Report, Mary Lou Ortiz:
        Presentation by Mary Lou and discussion. To be presented to full Faculty Senate at March meeting by Provost Jones.
      7. Item A3. OPP Renovation Costs, Bill Sitzabee:
        Discuss actions to be taken by UPC. Sponsor a report that outlines the costing process for renovations?
      8. Item A1. Follow up on CollegeNET and the Optimizer:
        • Faculty Senate approved recommendations in report on 4/25/2017.
        • What actions does UPC want to take to follow up?   Should we invite Todd Clouser to give an update?
      9. Item A2. Facilities Implications of High Enrollments at University Park, Laura Pauley:
        Discuss actions to be taken by UPC.
      10. Administrative Liaison Reports
        • Development & Alumni Relations, Dave Lieb
        • Physical Plant and Resources, Bill Sitzabee
        • Office of Planning & Institutional Assessment, Padma Patil
        • University Budget Office, Mary Lou Ortiz
        • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
        • UPC Representative on the Parking Appeals Committee, Margaret Michels
        • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
        • Faculty Representative on the Governance and Long-Range Planning Committee of the Board of Trustees, Laura Pauley
      11. Old Business
      12. New Business
      13. Adjourn.

Next Meeting on Tuesday, March 13, 2018

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December 5, 2017 Agenda

      1. Call to Order
      2. Approval of the Minutes of October 17, 2017
      3. Overview of Officers and Chairs meeting, Laura Pauley
      4. UPC Reports in Plenary Meeting
        • Sponsor an Informational Report on the University Strategic Planning Implementation, Nick Jones
        • Development & Alumni Relations Report, Rich Bundy
      5. Item B1. Dissolution of Facilities Planning Advisory Board (FPAB), Bill Sitzabee
      6. Item A3. OPP Renovation Costs, Bill Sitzabee
      7. Item A2. Facilities Implications of High Enrollments at University Park, Laura Pauley
      8. Administrative Liaison Reports
        • Development & Alumni Relations, Dave Lieb
        • Physical Plant and Resources, Bill Sitzabee
        • Office of Planning & Institutional Assessment, Padma Patil
        • University Budget Office, Mary Lou Ortiz
        • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
        • UPC Representative on the Parking Appeals Committee, Margaret Michels
        • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
        • Faculty Representative on the Governance and Long-Range Planning Committee of the Board of Trustees, Laura Pauley
      9. Old Business
      10. New Business
      11. Adjourn.

Next Meeting on Tuesday, January 23, 2018
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October 17, 2017 Agenda

      1. Call to Order
      2. Approval of the Minutes of September 12, 2017
      3. Overview of Officers and Chairs meeting, Laura Pauley
      4. UPC Reports in Plenary Meeting
        • Facilities and Administration Rates Distribution Report, prepared in April 2017
        • Item B1. Dissolution of Facilities Planning Advisory Board (FPAB)
      5. Item A4. Sponsor an Informational Report on the University Strategic Planning Implementation, Betty Harper
      6. Item A3. OPP Renovation Costs, Laura Pauley
      7. Item A2. Facilities Implications of High Enrollments at University Park, Laura Pauley
      8. Administrative Liaison Reports
        • Development & Alumni Relations, Dave Lieb
        • Physical Plant and Resources, Bill Sitzabee
        • Office of Planning & Institutional Assessment, Padma Patil
        • University Budget Office, Mary Lou Ortiz
        • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
        • UPC Representative on the Parking Appeals Committee, Mary Vollero
        • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
      9. Old Business
      10. New Business
      11. Adjourn.

      Next Meeting on Tuesday, December 5, 2017
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      September 12, 2017 Agenda

      Call to Order and Introductions
      Approval of the Minutes of April 25, 2017
      Overview of Officers and Chairs meeting, Steinn Sigurdsson
      Updated Committee Priority Form
      Facilities and Administration Rates Distribution Report, prepared in April 2017

          • Item A1. Review of CollegeNET and Optimizer, Laura Pauley
          • Item B1. Dissolution of Facilities Planning Advisory Board (FPAB)

      Administrative Liaison Reports

          • Development & Alumni Relations, Dave Lieb
          • Physical Plant and Resources
          • Office of Planning & Institutional Assessment, Padma Patil
          • University Budget Office Andy Reisinger
          • UPC Representative on the University Energy Conservation Policy Committee, Nick Pearson
          • UPC Representative on the Parking Appeals Committee
          • UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley

      Old Business
      New Business
      Adjourn
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      April 25, 2017 Agenda

          1. Call to order
          2. Approval of the minutes of March 21, 2017 Meeting
          3. Report from the Officers and Chairs Meeting – UPC Report on CollegeNET and Optimizer in Senate Plenary Meeting
          4. Updated Committee Priority Form
          5. Item A6. Facilities and Administration Rates Distribution
          6. Facilities Planning Advisory Board, John Messner
          7. Administrative Liaisons Reports
            1. Development & Alumni Relations, Dave Lieb
            2. Physical Plant and Resources, Ford Stryker
            3. Office of Planning & Institutional Assessment, Padma Patil
            4. University Budget Office, Andy Reisinger
            5. UPC Liason on the Facilities Planning Advisory Board (FPAB), John Messner
            6. UPC Representative on the Parking Appeals Committee, Nick Pearson
            7. UPC Representative on the Strategic Plan Implementation Oversight Committee, Laura Pauley
          8. New Business
            Possible UPC Charge Items for Next Year
          9. Adjournment

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      March 14, 2017 Agenda

          1. Call to order
          2. Approval of the minutes of January 24, 2017 Meeting
          3. Report from the Officers and Chairs Meeting
          4. Updated Committee Priority Form
          5. Item A6. Facilities and Administration Rates Distribution
          6. Item A8. Review and Evaluate CollegeNET and the Optimizer, Todd Clouser
          7. Facilities Planning Advisory Board, John Messner
          8. Administrative Liaisons Reports
            1. Development & Alumni Relations, Dave Lieb
            2. Physical Plant and Resources, Ford Stryker
            3. Office of Planning & Institutional Assessment, Padma Patil
            4. University Budget Office, Andy Reisinger
            5. UPC Liason on the Facilities Planning Advisory Board (FPAB), John Messner
            6. UPC Representative on the Parking Appeals Committee, Nick Pearson
          9. New Business
          10. Adjournment

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      January 24, 2017 Agenda

      8:30 AM:
      Call to Order- Laura Pauley

      8:30 AM:
      Approval of the Minutes of December 6, 2016- Laura Pauley

      8:35 AM:
      Comments by the Chair and Overview of Officers and Chairs meeting-Laura Pauley

      8:40 AM:
      Updated Committee Priority Form- Laura Pauley

      8:42 AM:
      Item A6: Facilities and Administration Rates Distribution

          • Memo sent to units. Response requested by February 28

      8:45 AM:
      Item A5. Green and New Construction:

      Review of presentation for full Senate prepared by Steve Maruszewski, Assistant
      VP for Physical  Plant

      9:00 AM:
      Item A8. Review and Evaluate Optimizer- Todd Clouser, Registrar’s Office

      9:30 AM:
      Item A3. Gender-Neutral Bathrooms- Ford Stryker

      10:00 AM:
      Administrative Liaisons Reports:

      Development & Alumni Relations- Dave Lieb
      Physical Plant and Resources- Ford Stryker
      Office of Planning & Institutional Assessment- Padma Patil
      University Budget Office- Andy Reisinger
      UPC Liason on the Facilities Planning Advisory Board (FBAB)- John Messner
      UPC Representative on the Parking Appeals Committee- Nick Pearson

      Old Business

      New Business

      Adjourn

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      December 6, 2016 Agenda

      8:30 AM
      Call to Order -Laura Pauley

      8:35 AM
      Approval of the Minutes of October 18, 2016 – Laura Pauley

      8:40 AM
      Comments by the Chair and Overview of Officers and Chairs meeting-Laura Pauley

      8:45 AM
      Updated Committee Priority Form- Laura Pauley

          • Item A5. Green and New Construction – Steve Maruszewski, Assistant VP for Physical Plant
          • Item A3. Gender-Neutral Bathrooms – Ford Stryker

      9:15 AM

          • Item A6: Facilities and Administration Rates Distribution -Gavin Robertson and Jim Adair will report on development of a memo to be sent to unit heads.

      10:00 AM
      Administrative Liaisons Reports
      Development & Alumni Relations -Dave Lieb

      Physical Plant and Resources -Ford Stryker, Associate VP Physical Plant

      Office of Planning & Institutional Assessment – Padma Patil, Planning and Research Associate

      University Budget Office – Rachel Smith

      UPC Liason on the Facilities Planning Advisory Board (FBAB) – John Messner

      UPC Representative on the Parking Appeals Committee – Nick Pearson

      Old Business

      New Business

      Adjourn

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      October 18, 2016 Agenda

      8:30 a.m.

      Call to Order – Laura Pauley

      8:35 a.m.

      Approval of the Minutes of September 6, 2016 – Laura Pauley

      8:40 a.m.

      Comments by the Chair and Overview of Officers and Chairs meeting-  Laura Pauley

      8:45 a.m.

      Review Committee Priority Form and New Members document (Item A1)- Laura Pauley

      9:00 a.m.

      Item C3: University Budget Report.  To be reviewed and approved by UPC for Senate Agenda on October 18- Provost Jones

      9:15 a.m.

      Item A6: Facilities and Administration Rates Distribution. Gavin Robertson and Jim Adair will report on development of a memo to be sent to unit heads.

      10:00 a.m.

      Administrative Liaisons Reports

          • Development & Alumni Relations-  Dave Lieb
          • Space Allocation Report – Ford Stryker. Discuss UPC Priority Items A2, A4, A5, A9. Does UPC want to discuss this items in more detail at a later meeting? Should we consider an Informational Report on any of these items?
          • Office of Planning & Institutional Assessment- Padma Patil, Planning and Research Associate
          • UPC Liason on the Facilities Planning Advisory Board (FBAB) – John Messner
          • UPC Representative on the Parking Appeals Committee – Nick Pearson

      Old Business

      New Business

      Adjourn

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      September 6, 2016 Agenda

      Call to Order – Laura Pauley

      Introductions, review contact information on roster – Laura Pauley
      Notify Laura if there are any errors in your contact informatiom

          • Roster UPC 2016-17

      Approval of the Minutes of April 18, 2016 – Laura Pauley

      Comments by the Chair and Overview of Officers and Chairs meeting – Laura Pauley

      Review Committee Priority Form and New Members document (Item A1) – Laura Pauley

          • Planning Priority Form 2016-17
          • UPC New Members Summary 9-2016

      Item C3: University Budget Report – To be reviewed and approved by UPC for Senate Agenda on October 18 – Provost Jones

          • JONES-Budget Presentation

      Item C1: Construction Report – Discussion of report to be presented in Senate Plenary in afternoon – Ford Stryker

          • Faculty Senate CR V6 JAL Updates 07-28

      Item A6: Facilities and Administration Rates Distribution

          • F&A Rates Report

      Administrative Liaisons Reports

          • Development & Alumni Relations – Dave Lieb
          • Space Allocation Report  – Ford Stryker
          • Office of Planning & Institutional Assessment

      Old Business

      New Business

      Adjourn

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      March 15, 2016 Agenda

            1. Approval of Minutes of January 26, 2016 UPC committee meeting.
            2. Announcements by the Chair
              Changes to University bus pass program that render many faculty participants ineligible

              1. Updates from administrative liaisons in UPC wrt their operations and progress on mandated reports
                1. Physical Plant and Resources/Construction; Space Allocation and Utilization Report – Ford Stryker
                2. Development & Alumni Relations/Development and Alumni Relations Report – Dave Lieb
                3. University Budget Office/ University Budget Report – Rachel Smith
                4. Office of Planning & Institutional Assessment – Padma Patil
              2. Planning for the “Facilities and Administrative Rate Distribution by Colleges, Administrative Units and Commonwealth Campuses” report
              3. Old Business
              4. New Business
              5. Adjournment

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      January 26, 2016 Agenda

              1. Approval of Minutes of December 8, 2015 UPC committee meeting.
              2. Announcements by the Chair
              1. BOT retreat
              2. Update on our progress
                1. Updates from administrative liaisons in UPC wrt their operations and progress on mandated reports
                  1. Office of Planning & Institutional Assessment – Padma Patil

      http://www.psu.edu/trustees/pdf/Penn State Strategic Plan 2016-2020 – CoGLRP Review 01-04-16.pdf.

              1. University Budget Office/ University Budget Report – Rachel Smith
              2. Physical Plant and Resources/Construction; Space Allocation and Utilization Report – Ford Stryker
              3. Development & Alumni Relations/Development and Alumni Relations Report – Dave Lieb
              1. Planning for the “Facilities and Administrative Rate Distribution by Colleges, Administrative Units and Commonwealth Campuses” report
              2. Old Business
              3. New Business
              4. Adjournment

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      December 8, 2015 Agenda

              1. Approval of Minutes of October 27, 2015 UPC committee meeting.
              2. Announcements by the Chair
              3. Presentation by Vice President Hanes on the State of the Commonwealth Campuses
              4. Updates from administrative liaisons in UPC with regard to their operations and progress on mandated reports
                1. Physical Plant and Resources/Construction; Space Allocation and Utilization Report – Ford Stryker
                2. Development & Alumni Relations/Development and Alumni Relations Report – Dave Lieb
                3. University Budget Office/ University Budget Report – Rachel Smith
                4. Office of Planning & Institutional Assessment – Padma Patil
              5. Planning for the “Facilities and Administrative Rate Distribution by Colleges, Administrative Units and Commonwealth Campuses” Report
              6. Old Business
              7. New Business
              8. Adjournment

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      October 27, 2015 Agenda

              1. Approval of Minutes of September 15, 2015 UPC committee meeting.
              2. Discussion on the University Strategic Plan
              3. Updates from administrative liaisons in UPC with their operations and progress on mandated reports
                1. Physical Plant and Resources/Construction; Space Allocation and Utilization Report – Ford Stryker
                2. Development & Alumni Relations/Development and Alumni Relations Report – Dave Lieb
                3. University Budget Office/ University Budget Report – Rachel Smith
                4. Office of Planning & Institutional Assessment – Padma Patil
              4. Action plan to improve attendance
              5. Announcements by the Chair
              6. Old Business
              7. New Business
              8. Adjournment

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      September 15, 2015 Agenda

            1. Approval of Minutes of April 28, 2015 UPC committee meeting.
            2. Announcements by the Chair
            3. Updates from administrative liaisons in UPC
              1. Physical Plant and Resources – Ford Stryker
              2. Development & Alumni Relations – Dave Lieb
              3. University Budget Office – Rachel Smith
              4. Office of Planning & Institutional Assessment – Michael Dooris
            4. Mandated Reports – Discuss Dates and Content
              1. University Budget Report
              2. Space Allocation and Utilization
              3. Construction
              4. Development and Alumni Relations Report
            5. Discussion of 2015 – 2016 UPC priorities and assignments.
            6. Old Business – None
            7. New Business
            8. Adjournment

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