Senate Standing Rules


Article I – Rules of Procedure

Section 1

(a) The rules of procedure in the meetings of the University Faculty Senate, except as may be otherwise specified in the Senate Constitution, Bylaws, and Standing Rules, shall be those of Robert’s Rules of Order, Newly Revised 2000. All motions, except as may be otherwise specified in these documents, shall be determined by a majority of the votes cast. Roll-call votes may be initiated only by the decision of the Chair or by a two-thirds majority of senators present and voting. The role of the Parliamentarian is advisory only.

(b) Election of officers of the Senate shall be by secret preferential ballot, the preferred candidate being designated by “1,” the next by “2,” and so on. In counting votes the Hare System of the single transferable ballot shall be used. In the event of a tie, the results of the election shall be determined by drawing lots among the tied candidates. (See The Senate Record, March 5, 1974, Vol. 7, No. 8 (PDF))

(c) Each academic voting unit eligible under the provisions of Article II, Section 2, of the Bylaws shall elect its Senate Council member(s) from among its elected faculty senators.

Section 2

The order of business at each regular meeting of the Senate shall be as follows:

(a) minutes of the preceding meeting

(b) communications to the Senate

(c) report of the Senate Council

(d) announcements by the Chair

(e) comments by the President of the University

(f) forensic business

(g) unfinished legislative business

(h) legislative reports

(i) advisory/consultative reports

(j) informational reports

(k) new legislative business

(l) comments and recommendations for the good of the University.

The order of business may be changed by the Senate Council prior to any meeting. Any or all items in this Section may be suspended at any regular meeting of the Senate by a two-thirds (2/3) vote of the members present, and at any special meeting by decision of the Chair.

Section 3

The Chair of the Senate may convene special meetings of the Senate, in addition to those specified in Article V or Article I, Section 2 of the Bylaws, at such times and for such purposes as the Chair deems necessary for the effective discharge of the business of the Senate.

Section 4

The order of business for any special meeting of the Senate shall be determined by the Chair of the Senate.

Section 5

The agenda and appendices shall be distributed no fewer than six days before the meeting to which they pertain, to all members of the Senate and to others as determined by the Senate Secretary.

Section 6

The Chair of the Senate shall appoint Special Committees to consider subjects not already assigned to Standing Committees of the Senate. These Special Committees shall be terminated no later than the end of the Senate year unless reappointed by the new Chair of the Senate. They shall file reports of actions taken with the Senate office for inclusion in The Senate Record.

Section 7

(a) To introduce new legislative or advisory and consultative business, a senator may address a communication to the Chair of the Senate indicating the item of business that the senator wishes to be considered, or to any member of an appropriate Standing Committee or member of Council. The senator may also request, on the Senate floor, referral to committee by the Chair. The above procedures represent the normal means for introducing new legislation in that they provide for detailed study by the appropriate Standing Committee or Committees, but a senator may introduce, by a direct motion from the floor, new legislation that the senator considers to be of exceptional urgency. When such a motion has been made and seconded, it shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting to consider this item before the next regular meeting.

(b) Forensic business provides an opportunity for any senator to discuss any matter of concern to the University. To introduce forensic business a senator must present in writing a title and brief summary of the matter to be discussed at least seven days before the meeting at which the matter is to be considered. The senator’s name will be placed on the agenda together with the title and summary.

(c) Any member of the University community, not a member of the Senate may request the privilege of the floor on any item of business already before the Senate. Such a request must be made to the Chair, through the Executive Director of the Senate, at least five calendar days before the meeting at which the individual wishes to speak.

(d) Any matter of forensic business under debate shall become legislative or advisory and consultative business when it is made the subject of a motion on which a vote of the Senate is required. When such a motion has been made and seconded, the matter in question shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting of the Senate to consider this item before the next regular meeting.

(e) Matters of forensic business shall not be the subject of any motion until the Chair declares the forensic discussion period to be at an end. Any senator wishing to make any matter of forensic business a matter of legislative business may do so under the provision of Section 7 (a).

(f) Only members of the Senate may introduce new legislative, advisory and consultative, or forensic business.

(g) At the discretion of the Chair of the Senate, any member of the Board of Trustees, University faculty, administration, student body, staff, or guest of the University not a member of the Senate may be granted the privilege of the floor to make comments and recommendations for the good of the University. Requests shall be made to the Chair, in writing at least five calendar days before the meeting. The time period may be waived by the Chair.

(h) The Chair shall have the authority to place a time limit on the remarks of any nonmember of the Senate.

(i) The rules of this Section may be suspended only by a three-fourths vote of the senators present.

Section 8

New rules for Policies and Procedures for Students, new Standing Rules of the Senate, and amendments to these rules may be acted upon only after they have been presented in writing to all senators six days before a regular meeting of the Senate, except that this section may be suspended by unanimous consent of the senators present.

Section 9

Under the direction of the Executive Director of the Senate, the Senate shall publish an official record (The Senate Record) of its proceedings within fourteen days after each meeting, and this record shall contain:

(a) agenda of the meeting;

(b) verbatim minutes of the meeting except for informational and mandated reports. An executive summary of informational and mandated reports will be included in The Senate Record unless a verbatim transcription is requested by the Chair or the Executive Director;

(c) documents distributed at the door of the meeting;

(d) such other items as the Chair shall direct.

Note: Senate meetings are digitally recorded (audio and video) and the recordings are available in the Senate office.

All Informational Reports will be made available via a link through the Senate website and archived for long-term reference. Copies of The Senate Record shall be deposited in the University Archives of the University Library.

Under the direction of the Executive Director of the Senate, the Senate office shall establish:

(a) A Senate Discussion Forum that will foster open lines of communication between senators

(b) An electronic Senate Newswire.

The Office of the University Faculty Senate shall directly communicate on Senate matters, as appropriate, with faculty governance leaders and with deans/ chancellors. The Senate office shall send pertinent documents directly to the relevant elected leaders of faculty governance units with copies to deans/ chancellors when appropriate.

Section 10

Senators shall be assigned regular seats in the Senate chamber by the Secretary of the Senate. A new seating arrangement shall be made each year immediately after the names of newly elected senators shall have been reported to the Chair. If a senator is replaced by another for any reason during the senatorial year, the new senator shall occupy the seat until the next annual seating arrangement is made.

Section 11

(a) The elective year of the Senate and Senate Council shall begin with the installation of the new officers at the last regularly scheduled meeting, before which meeting the Senate shall elect a Chair, if necessary, a Chair-Elect, and a Secretary. The terms of Senate officers, Council members, and members shall be from this time until the corresponding time at the last regularly scheduled meeting the following Senate year. Names of newly elected senators shall be reported to the Senate office no later than four weeks prior to the next-to-last regularly scheduled meeting of the Senate year.

(b) At any meeting of Senate Council, a petition may be presented to the Chair requesting that any Senate officer be removed from office for neglect of duty or misconduct in office. The petition must be signed by at least two elected Senate Council members. Senate Council after appropriate investigation and discussion shall vote whether the Senate shall be polled to consider the removal of the officer. A majority vote of the total number of elected councilors shall be required. If the Council vote is to poll the Senate, a ballot or e-mail notification of the election website will be sent to all senators allowing at least ten working days for voting. A two-thirds majority vote shall be required for removal of the officer. In the case of the removal of the Senate Chair, the Chair-Elect shall succeed immediately to the Chair. If the Chair-Elect is removed, a new election will be held using regular procedures. If the Secretary is removed, the Senate Council shall elect a replacement.

(c) The Nominating Committee of the Senate shall develop the slate of nominees for the offices of Chair-Elect and Secretary, as well as for a member of the Faculty Advisory Committee to the President. It shall also be responsible for developing the slate of nominees for the Committee on Committees and Rules. The Nominating Committee shall consist of the elected members of Senate Council and the Immediate Past Chair of the Senate, who shall chair the committee. The Chair of the Senate shall activate the Nominating Committee at least four weeks prior to the second regularly scheduled meeting of the spring semester. The committee shall meet at the call of the Secretary, who shall charge the committee. The committee shall present at least two nominees for the offices of Chair-Elect and Secretary. In addition, in the event that the Chair-Elect received a vote of no-confidence or that the Secretary is serving as interim Chair-Elect, the committee shall report a slate of at least two nominees for the office of Chair. The committee shall also report a slate of at least two nominees for a member of the Faculty Advisory Committee to the President (three-year term). Nominations shall reflect the variety of disciplines, functions, and geographic locations of University units. A report of all the nominations for Senate offices and the Faculty Advisory Committee to the President shall be submitted to the Chair of the Senate at least fourteen calendar days before the next-to-last regularly scheduled meeting of the Senate year, and the slate shall be published in the agenda for the next-to-last meeting. These nominations shall be announced to the Senate at the next-to-last meeting by the Chair of the Nominating Committee. At this time additional nominations may be made from the floor of the Senate. Nominations for the Committee on Committees and Rules shall be presented to the Senate Council at their next-to-last regularly scheduled meeting of the Senate year. Senate Council shall then elect the members of the Committee on Committees and Rules in accordance with Article II, section 6 of the Standing Rules of the Senate.

(d) Elections will be conducted by mail or electronically by secret preferential ballot. Ballots or e-mail notification of the election website will be sent to all current senators at least 21 days before the date of the last regularly scheduled meeting of the Senate.

(e) Votes shall be counted or verified by three tellers, appointed by the Chair of the Senate from among the members of the Senate who are not members of the Nominating Committee [see (c)]. The tellers will report the results of the election to the Chair of the Senate by 12:00 noon of the sixth day prior to the last regularly scheduled meeting of the Senate year. The Chair of the Senate will immediately inform the chair of the Committee on Committees and Rules of these results.

(f) The Chair of the Senate for the previous elected year shall preside at the last regularly scheduled meeting of the Senate year until a successor shall have been duly installed.

(g) At the last regularly scheduled meeting of the Senate year, announcement shall be made of the results of elections of Senate officers, of the member of the Faculty Advisory Committee to the President, of the Committee on Committees and Rules, and the Senate Council, and their installation shall be placed on the agenda between Items “j” (informational reports) and “k” (new legislative business). The results of Senate elections, including the number of votes received by each candidate for Chair-Elect, Secretary, Faculty Advisory Committee to the President, Faculty Rights and Responsibilities Committee, University Promotion and Tenure Committee, and Standing Joint Committee on Tenure, will be posted on the Senate website immediately after the last regularly scheduled meeting of the Senate year.

Section 12

(a) Prior to the next-to-last regularly scheduled meeting of the Senate year, the Senate Council shall select the members of the Committee on Committees and Rules. The Committee on Committees and Rules shall consist of ten members serving two-year terms, five members to be selected each year. Appointments shall reflect the variety of disciplines, functions, and geographic locations of University units. If a committee member is no longer an elected senator at the end of the first year of the term on the committee, a vacancy shall occur in that position and a selection shall be made to fill the unexpired term.

(b) The newly selected Committee on Committees and Rules shall be convened immediately following the last regularly scheduled meeting of the Committee on Committees and Rules. In response to the call of the outgoing Chair of Committees and Rules, the incoming Committee shall elect a new Chair and Vice Chair, whose names shall be reported to the Senate at the last regularly scheduled meeting of the Senate year.

(c) The Committee on Committees and Rules shall complete selection of the roster of all committees, including Chairs and Vice Chairs, for the coming Senate year within three weeks of the last regularly scheduled meeting of the Senate year. The membership of each committee will be reported in writing to the Standing Committee Chairs within four weeks of the last regularly scheduled meeting of the Senate year. This roster will be listed in The Senate Record for the last regular meeting of the Senate year.

(d) The terms of the Committee on Committees and Rules shall be from the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of one year until the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of the next year.

(e) When a member of a Senate committee resigns before the expiration of the appointment, the Chair of that committee shall notify the Chair of the Committee on Committees and Rules of this circumstance, and the latter group shall name a replacement.

Section 13

At least six regular meetings of the Senate shall be scheduled on Tuesdays during the academic year at times and dates decided upon by Senate Council, except as provided for in Section 4 of this Article. A schedule of regular meetings and starting times for the following academic year will be presented to the Senate at the last meeting of each academic year. The Senate Council may change the time or date of a meeting by notifying all senators in writing at least ten days before the earlier of either the originally scheduled or rescheduled dates.

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Article II – Senate Committee Structure

Section 1

The Chair of the Senate as an ex officio member of all Standing Committees may authorize the Chair-Elect, the Secretary, the Immediate Past Chair, or any elected member of the Senate Council to be a representative at meetings of any committee.

Section 2

All Standing Committees may add to their membership (consistent with the distribution requirement imposed by the Constitution, and with the approval of the Committee on Committees and Rules) nonvoting resource personnel on the basis of their position, interest, expertise, or membership in a particular sector of the University community. Committees may add resource personnel on either a continuing or an ad hoc basis depending on the issues before the committee.

All Standing Committees are encouraged to invite individuals to render testimony or advice on particular questions as circumstances indicate. They are also encouraged to appoint ad hoc subcommittees as needed. The Chair of the Committee on Committees and Rules is to be notified of the charge and personnel of all ad hoc subcommittees at the time of their formation. These ad hoc subcommittees shall be terminated no later than the end of the Senate year unless reappointed by the new Standing Committee. Their reports, if any, are an internal responsibility of the parent Standing Committee. All Standing Committees shall file reports of their actions with the Senate office for inclusion in The Senate Record.

Most standing committee duties include liaison with other University bodies. Liaison implies information sharing. Membership on other bodies is pre-scribed by the appointing authority. The Chair of the Senate has full authority to decide which Committee has responsibility for considering and proposing legislation and/or consultation on any item which may overlap the responsibilities of more than one Committee. Committees may speak on behalf of the Senate on items specifically delegated in their charge in the Standing Rules.

Section 3

Elected members of the Committee on Committees and Rules of the Senate may not serve as members of [other] Standing Committees of the Senate except in such ex officio capacities as may now or in the future be designated. This restriction on committee membership may be suspended on an individual basis by a two-thirds vote of the senators present at a regular or special meeting.

Section 4

Except for the Committee on Committees and Rules all committee positions held by elected faculty senators are normally tenable for two years ending on May 31 and beginning on June 1. Administrative and Student senator positions are tenable for one year, unless otherwise specified. In any given year the Committee on Committees and Rules may assign senators one year terms of membership on a committee in order to balance membership. As far as practicable at least half of any committee’s elected faculty membership should extend for two years. No senator may serve longer than six consecutive years on a given committee nor more than three consecutive years as its chair. However, under extenuating circumstances the Committee on Committees and Rules may allow, by a two-thirds vote in the affirmative, a Senator to serve a seventh consecutive year as a committee member, or a fourth consecutive year as the committee chair. Committee chairs are selected annually by the Committee on Committees and Rules in consultation with the Senate Chair.

Section 5

All Senate committees will be available for consultation with the Office of the President of the University.

Section 6

Senate Committees:

(a) Committee on Committees and Rules

1. Membership:

(i) Ten (10) elected faculty senators

(ii) Chair-Elect of the Senate (non-voting)

(iii) Immediate Past Chair of the Senate (non-voting)

(iv) Secretary of the Senate (non-voting)

2. Election: By the Senate Council for a term of two years. Elected members of the Committee may serve no more than four consecutive years nor more than three consecutive years as its chair. Elected members of Senate Council may not serve on the Committee on Committees and Rules.

3. Duties: The Committee on Committees and Rules shall review and make recommendations on the Senate’s committee structure. It shall appoint the members of all Standing Committees. It shall be responsible for proposing changes in the Constitution, Bylaws, and Standing Rules of the University Faculty Senate for action by the Senate. This committee shall serve as a Nominating Committee to the administrative officers of the University in the selection of University faculty to serve on University-wide committees. In addition, this committee has the investigative function in determining the constitutionality of acts of the Senate, failures to implement Senate legislation, problems resulting from conflicting legislation, and errors in the implementation of legislation. The Committee on Committees and Rules shall have the authority to interpret the Senate Constitution, Bylaws, and Standing Rules subject to review by the Senate.

Each spring, the Committee on Committees and Rules shall select a pool of faculty members who will be available to serve as a member of all Division I Intercollegiate Head Coach athletics searches. The Committee on Committees and Rules will ask for nominations from faculty members who are currently participating in or have participated within the last four calendar years on the Senate Committee on Intercollegiate Athletics, the Athletics Integrity Council, and/or the Faculty Partners Program. The assignment of faculty members to serve on a head coach search committee will be the prerogative of the Senate Chair but under most circumstances, it is expected that the faculty member will be drawn from the pool of candidates identified each year by the Committee on Committees and Rules.

Each year the Committee on Committees and Rules shall ask returning and new senators to rank their preferences for committee assignments. The Committee on Committees and Rules will then select the senatorial members of each Standing Committee, taking into consideration the preferences of senators. Where a representative of an administrative office is to be an ex officio member of a committee, this member will be selected by the Committee on Committees and Rules in consultation with the appropriate administrative officer. Appointments to all committees should reflect the variety of disciplines, functions, and geographic locations of University units. Annually, the Committee on Committees and Rules shall elect its own Chair and Vice Chair. In consultation with the Senate Chair, the Committee shall designate the leadership of all other Standing Committees of the Senate.

While the Senate officers are the primary faculty representatives to the Committee on Institutional Cooperation (CIC), the Committee on Committees and Rules shall be informed and consulted on faculty governance issues that arise in the CIC. Such items will be periodically reported to the Senate.

4. Mandated reports: Nomination report. The Committee on Committees and Rules shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

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(b) Committee on Admissions, Records, Scheduling, and Student Aid

1. Membership:

(i) At least ten elected faculty senators

(ii) One undergraduate student senator

(iii) Executive Director for Undergraduate Admissions*

(iv) The University Registrar*

(v) The Assistant Vice Provost for Student Aid*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Admissions, Records, Scheduling, and Student Aid shall initiate legislation relating to academic admissions and readmission standards for the Senate Policies and Procedures for Undergraduate Students. It shall make recommendations on policies concerning the effect that Admissions, Records, Scheduling, and Student Aid procedures have on the attainment of the University’s overall educational objectives. It shall be the University Faculty Senate advisory body to the Vice President and Dean for Undergraduate Education and it shall maintain liaison with other University officials in these areas. It shall be concerned with policies involving student awards, scholarships, and student aid. It shall have the authority to act on individual problems of reinstatement and certification of credit referred to it by the Vice President and Dean for Undergraduate Education.

4. Standing Subcommittee on Articulation

The ARSSA Articulation Review Subcommittee membership shall include two faculty from ARSSA, including the Vice Chair of ARSSA, who serves as chair, in addition to four other representatives: one from the Undergraduate Admissions Office, one from the Office of Student Aid, one from the Office of the University Registrar, and one from the Office of Global Programs. The University Faculty Senate Office (Senate Office) shall facilitate composition by requesting those offices to identify representatives.

The subcommittee shall review articulation agreements to ensure they adhere to the current University policies and provide final recommendations to the entire ARSSA committee for approval. Recommendations are forwarded to the Office of Undergraduate Education for final University approval and implementation.

Articulation Agreement submissions will include:

For New Submissions:

1. A cover memo
2. The new proposal/agreement which includes:

  • information about the partner institution(s),
  • rationale for the agreement,
  • statistics on the number of students to be impacted by the agreement,
  • the processes for admission, advising, and orientation,
  • guidelines for renewal or termination; and information about the transfer and evaluation of courses.

The proposal should also include:

  • the ACUE prospectus memo,
  • evidence of consultation with relevant units at Penn State, and
  • a draft Memorandum of Agreement that will be signed after final approvals are secured.

For Renewal:

1. A cover memo
2. The current agreement
3. Statistics on the number of students involved per year and the number of students completing their degree through the agreement
4. Justification as to why the agreement is still applicable (e.g., the curriculum is still relevant)
5. A draft Memorandum of Agreement if an update and new signatures are required

Revision/Termination of Agreement:

  1. A cover memo
  2. The former proposal/agreement with addendum noting changes to the proposal/agreement
  3. Statistics on the number of students participating since initial approval or last review
  4. A draft Memorandum of Agreement if an update and new signatures are required
  5. For termination, an explanation of the reason for discontinuation and plan for phase out

Each year the Office of Undergraduate Education will provide to the Senate Office, a list of agreements that require five-year review. The Senate Office will forward all new or revised articulation agreements as well as agreements that are being renewed or subject to five year review to ARSSA. Upon completion of each review, ARSSA will forward its review and recommendation to the Office of Undergraduate Education for approval, if warranted. The Senate Office will provide an annual overview to subcommittee members on policies and workflow procedures on the articulation process.

  1. Mandated reports: none. The Committee on Admissions, Records, Scheduling, and Student Aid shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(c) Committee on Curricular Affairs

1. Membership:

(i) At least 17 elected faculty senators including one faculty senator from each college at University Park and one faculty senator from each of Abington, Altoona, Berks, Erie, Harrisburg, and the University College.

(ii) Two undergraduate student senators

(iii) A member of the Administrative Council on Undergraduate Education (selected by ACUE)*

(iv) Dean of University Libraries and Scholarly Communications or representative*

(v) Chair of the Graduate Council Committee on Programs and Courses*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Curricular Affairs shall review, evaluate, and approve or reject all course and curriculum proposals including proposals to limit program enrollment submitted by the various departments, colleges, and other appropriate units of the University that have not received delegation or responsibility in this area from the Senate. With regard to program enrollment limitations, restrictions proposed for academic reasons are subject to approval or rejection while restrictions proposed for resource restraints are subject only to consultative review. The Committee shall study the existing courses and curricula of the University with reference to the needs of students and opportunities for service to the Commonwealth and make recommendations for changes where appropriate. It shall develop criteria for evaluating courses and curricula and recommend procedures for handling courses and curriculum proposals. It shall have oversight of the following subcommittees: Bachelors of Arts, General Education, Retention and Transfer, United States and International Cultures, and Writing. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units pursuant to Council duties specified in Article II, Section 1 (d) of the Bylaws. It shall maintain such liaison with University administration and faculty as may be necessary for the implementation of these procedures.

4. Standing Subcommittees:

(i) General Education Subcommittee
It shall consist of nine members to monitor the General Education Program and make recommendations for assuring the delivery of effective general education as mandated in the General Education legislation. The subcommittee shall be led by the vice chair of SCCA; its membership shall be such that the subcommittee has at least one member with expertise in each of the General Education Categories (GWS, GQ, GA, GH, GN, GS and GHW).  An effort should be made to include at least one member from a non-University Park location, but with disciplinary expertise remaining the primary consideration. When the subcommittee’s workload is especially intense, the chair of SCCA may appoint additional members, drawn from SCCA or other Senate committees. The Subcommittee shall review all General Education course proposals (except as provided in ii, iii, and iv below) and forward recommendations to the Committee. It shall also develop, revise, and edit official University publications that provide information about General Education. (See Appendix “H,” 1-23-90.)

(ii) Integrative Studies Subcommittee
It shall include at least three members of the General Education subcommittee and shall be led by the vice chair of SCCA; membership shall be such that the subcommittee has at least one member with expertise in each of the Breadth Across Knowledge Domains (GA, GH, GN, GS, GHW). An effort should be made to include at least one member from a non-University Park location, but with disciplinary expertise remaining the primary consideration. When the subcommittee’s workload is especially intense, the chair of SCCA may appoint additional members, drawn from SCCA or other Senate committees. The subcommittee shall be responsible for overseeing the implementation of the Integrative Studies requirement in the undergraduate curriculum.  It shall periodically review and revise, as necessary, guidelines for courses intended to fulfill this requirement.  It shall also accept and review proposals for integrative coursework year-round and forward recommendations to the Committee.  (See Appendix B, 4-28-15).

(iii) United States and International Cultures Subcommittee
It shall be led by a person as appointed by the chair of SCCA and consist of ten members and shall be responsible for overseeing the implementation of the United States cultures and International Cultures requirement in the undergraduate curriculum. It shall periodically review and revise, as necessary, guidelines for courses intended to fulfill this requirement. It shall also review proposals for courses under this requirement and forward recommendations to the Committee. (See Appendix II, 12-4-90 and III, 4-27-04.)

(iv) Writing Subcommittee
It shall be led by a person as appointed by the chair of SCCA and consist of ten members and shall be responsible for overseeing and reviewing, as necessary, the implementation of Writing Across the Curriculum in the undergraduate curriculum. It shall periodically review and revise, as necessary, guidelines for writing-intensive courses. It shall also review all writing-intensive course proposals and forward recommendations to the Committee. (See Appendix “E” 3-20-90.)

(v) Bachelor of Arts Requirements Subcommittee
It shall be led by a person as appointed by the chair of SCCA and consist of eleven members including a faculty member from each college that offers the BA degree (Abington, Altoona, Arts and Architecture, Berks, Communications, Earth and Mineral Sciences, Erie, Harrisburg, Liberal Arts, Science, and University College). It shall review BA course proposals and monitor and review all BA requirements and it shall consider recommendations for changes in these requirements. These recommendations shall be reported to the Committee and, if approved, shall be forwarded to the Senate for vote. (See Appendix II, 4-13-93 and E, 10-26-04.)

(vi) Retention and Transfer Subcommittee
It shall be led by a person as appointed by the chair of SCCA and consist of five members to review, make recommendations and monitor all holds on student admissions to programs and special or more restrictive academic requirements for entrance into a college, major or minor, and/or for retention in a program, consistent with general academic guidelines established by the Committee on Undergraduate Education. (See Appendix “E,” 10-26-93.)

5. Mandated reports: Senate Curriculum Report. The Committee on Curricular Affairs shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall continue to send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(d) Committee on Educational Equity and Campus Environment

1. Membership:

(i) At least seven elected faculty senators with at least two senators from locations other than University Park

(ii) One undergraduate student senator

(iii) One graduate student senator

(iv) One representative from each of the following Commissions (selected by each Commission):

(a) Commission on Lesbian, Gay, Bisexual, and Transgender Equity

(b) Commission on Racial/Ethnic Diversity

(c) Commission for Women

(v) Vice Provost for Educational Equity*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Educational Equity and Campus Environment, in conjunction with other Senate Committees and other bodies outside of the University Faculty Senate (e.g., Commission on Racial/Ethnic Diversity), will recommend policy and advise the University on activities to improve the campus environment and educational equity across the entire University at all of its campuses. The Committee will initiate joint explorations and investigations with other Senate standing committees to ensure diversity and equity issues are integrated throughout Senate deliberations.
It shall be the Senate advisory body to the Vice Provost for Educational Equity. The purview of the Committee shall include but not be limited to recruitment efforts, admissions policy, housing practices, curriculum review and development, graduation demographics, student life issues and outreach as they relate to matters of equity and diversity. The Committee will not only participate in the current strategic planning activities for the University but will also develop and maintain an action plan for the University Faculty Senate specifically addressing the challenges as outlined in the University’s diversity strategic plans.

4. Mandated reports: The Committee shall report to the Senate at least annually. The Committee on Educational Equity and Campus Environment shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

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(e) Committee on Faculty Affairs

1. Membership:

(i) At least 23 elected faculty senators including

(a) at least one faculty senator from each college at University Park and one faculty senator from each of the following: Abington; Altoona; Berks; Dickinson Law; Penn State Law; Erie; Great Valley; Harrisburg; University Libraries; Medicine; and University College; and

(b) At least three faculty senators who hold a fixed-term appointment.

(ii) A representative of the Office of the President

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Faculty Affairs shall advise the Senate on matters of policy concerning faculty affairs; on matters regarding the cultural, social, and material welfare of the faculty; and on matters affecting the educational environment in which the faculty works. Among the policy matters of concern to the Committee on Faculty Affairs are the following:

(a) faculty appointments

(b) policies on promotions in rank

(c) tenure

(d) policies on leaves including sabbatical leaves

(e) academic freedom

(f) rights and responsibilities including due process

(g) matters of faculty privacy

(h) affirmative action and equal opportunity

(i) faculty development

(j) faculty/student assessment outcomes issues.

(k) issues that concern all faculty irrespective of the character of their appointment.

In the area of its concern, the Committee on Faculty Affairs shall make recommendations for the modification of existing policies and shall assist the University administration in the formulation of new policies. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units pursuant to Council duties specified in Article II, Section 1 (d) of the Bylaws. It shall maintain liaison with the Equal Opportunity Planning Committee.

4. Standing Subcommittees: Each standing subcommittee shall consist of at least five members, all designated by the Committee, with a majority of the members also holding membership on the Committee. One fixed-term faculty member will be appointed to each subcommittee. Additional duties may be assigned.

(i) Subcommittee on Promotion, Tenure, Appointments and Leaves
It shall monitor all proposed changes in policy and provide appropriate recommendations to the Committee. It shall monitor and suggest policies in all areas of faculty evaluation.

(ii) Subcommittee on Faculty Development
It shall promote the personal development of all faculty members by making recommendations concerning policies and practices related to scholarly progress, enhancement of teaching, new pedagogical initiatives, and mechanisms for supporting change or regeneration of professional interest. It shall have special responsibility to ensure that expectations and resources are consistent. It shall coordinate its recommendations with other subcommittees and groups, as appropriate.

(iii) Subcommittee on Faculty Rights and Privacy Issues
It shall monitor and suggest policies to the Committee on matters of faculty rights and responsibilities and faculty privacy including copyright issues and disciplinary matters.

5. Mandated reports: none. The Committee on Faculty Affairs shall send its Informational Reports to the Senate Council.

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(f) Committee on Faculty Benefits

1. Membership:

(i) At least seven elected faculty senators

(ii) Associate Vice President for Human Resources*

(iii) One retired faculty senator

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Faculty Benefits shall investigate and be the faculty’s voice on the adequacy and other attributes of the University’s provisions for salaries, retirement privileges and benefits, sabbatical leaves, hospitalization and medical insurance, life insurance, other insurance, investment and savings plans, travel reimbursement, educational benefits, recreational benefits, and other perquisites, benefits and conditions of faculty employment. It shall maintain liaison with the Joint Committee on Insurance and Benefits and the Joint Faculty/Administrative Committee to Monitor Travel Policies.

4. Mandated reports: The Committee shall report to and make recommendations to the Senate at least annually. The Committee on Faculty Benefits shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(g) Committee on Global Programs

1. Membership:

(i) At least seven elected faculty senators with at least two senators from locations other than University Park

(ii) A representative of Graduate Council

(iii) One undergraduate student senator

(iv) One graduate student

(v) The Vice Provost for Global Programs

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Global Programs shall provide advice and consultation to the Vice Provost for Global Programs about the implementation of activities, standards, and programs to enhance the internationalization of Penn State’s undergraduate and graduate education, research, campus environment, and student affairs. It shall be the Senate advisory body to the Vice Provost for Global Programs. The committee will provide guidelines and develop policies that are relevant to the academic integrity of content, delivery, and support of programs associated with the Office of Global Programs. It shall provide consultation on the affiliation and partnerships of the University with institutions and organizations outside the United State. The committee shall provide advice and consultation for programs that support international and exchange students at Penn State. It will also participate in tracking progress in achieving the strategic goals of the Office of Global Programs and the University for internationalizing the students and academic programs. The committee shall also maintain liaisons with other Senate committees, where appropriate, as well as with students and faculty, University-wide through the Senate.

4. Mandated Reports: The committee shall report annually to the Senate on the participation of Penn State students in global programs, both on campus and abroad, and other University-wide global initiatives related to the University’s strategic goals. The Committee on Global Programs shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

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(h) Committee on Intercollegiate Athletics

1. Membership:

(i) At least eight elected faculty senators.

(ii) At least two of the eight elected faculty senators must be from a location other than University Park. One of these two elected faculty senators must be from a campus with a varsity athletic program participating in NCAA Division III or PSUAC and will also serve as the chair of the extra-senatorial Committee on Campus Athletics.

(iii) Two undergraduate student senators, one from University Park and one from a location other than University Park. The student from a location other than University Park will also serve on the extra-senatorial Committee on Campus Athletics.

(iv) The University Park, Division I, Faculty Athletics Representative to the National Collegiate Athletic Association

(v) Director of Intercollegiate Athletics at University Park*

(vi) Senior Women’s Administrator for Intercollegiate Athletics at University Park*

(vii) Two members of the University Faculty Senate selected by the President of the University.

2. Selection: By the Committee on Committees and Rules unless otherwise specified

3. Jurisdiction: The Committee on Intercollegiate Athletics is responsible to the Senate for all intercollegiate athletic programs at the University as they relate to the University’s academic and educational objectives. Intercollegiate athletics shall include all teams and individuals representing the University with significant off-University activity.

(a) Scope: Without limiting the jurisdiction of the Committee, it shall, specifically (1) consider policies on eligibility of students for intercollegiate athletics, (2) certify the academic eligibility of students for athletic grants-in-aid, (3) approve intercollegiate athletic schedules as they affect academic standards, (4) review and approve matters from the Committee on Campus Athletics as required, and (5) help promote a sound academic climate for the intercollegiate athletic programs at all University locations.

(b) Consultation: The Committee shall meet with responsible administrators and others concerning the intercollegiate athletic programs at University Park and other University locations that offer intercollegiate competition. It shall make a particular effort to seek the views of students participating in these intercollegiate athletic programs.

(c) Advisory role: Subject to the Constitution and rules of the Senate, and in consultation with the Senate Chair, the committee may also serve as the representative of the Senate to advise the President of the University on the operation of the intercollegiate programs at University Park and other University locations that offer intercollegiate competition. Subject to the general authority of the President of the University, as delegated by the University Board of Trustees and to the delegated authority of the Senate under its constitution to manage its own governance where matters considered touch on Senate jurisdiction, it shall initiate new policies, or review existing policies, which govern these intercollegiate athletic programs. These policies shall guide the Department of Intercollegiate Athletics and administrators at other University locations that offer intercollegiate competition in administering their respective programs when approved in accordance with applicable rules. With appropriate consultation, it shall develop recommendations to the President of the University on matters affecting the Penn State University Athletic Conference (PSUAC), the Big Ten Conference, the NCAA, and other national athletic governance bodies in which the University holds membership and shall work closely with the faculty representatives in establishing the University’s formal vote to these organizations. Without otherwise limiting the Senate’s general forensic and related authority, and at the request of the President of the University to the Senate Chair, the committee may consider other issues affecting the various athletic programs under the President’s jurisdiction.

4. Mandated reports: The Committee shall report on its activities to the Senate at least annually. The Committee on Intercollegiate Athletics shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(i) Committee on Intra-University Relations

1. Membership:

(i) At least 16 elected faculty senators including

(a) One faculty senator each from Abington, Altoona, Berks, Erie, Harrisburg, Law, and Medicine; four faculty senators from the University College, and five faculty senators from different colleges at University Park; and

(b) At least two faculty senators who hold a fixed-term appointment.

(ii) Two student senators (including one from a campus other than University Park)

(ii) A member of the Administrative Council on Undergraduate Education (selected by ACUE)*

(iv) A representative of the Graduate Council Committee on Programs and Courses*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Intra-University Relations shall make recommendations to the Senate on policies and procedures of an inter-campus nature or concerning the relation of one or more campuses to other units of the University. In consultation with the appropriate college(s) it shall review, evaluate, and make recommendations on issues pertaining to the University which cut across disciplinary and geographic lines. In this context it shall review, evaluate, and make recommendations on issues concerning all faculty irrespective of the character of their appointment.

4. Standing Subcommittees: The membership of the standing subcommittee shall consist of at least five members, all designated by the parent committee, with a majority of the members also holding membership on the parent committee. Additional duties may be assigned.

(i) Subcommittee on Fixed-Term Faculty
It shall be responsible for considering all matters related to and issues of concern for fixed-term faculty. It shall be responsible for submitting an annual report to Intra-University Relations, copied to Faculty Affairs, on the status of fixed-term faculty across the University. The chair, or one of two co-chairs, shall hold appointment as fixed-term faculty.

5. Mandated reports: none. The Committee on Intra-University Relations shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(j) Committee on Libraries, Information Systems, and Technology

1. Membership:

(i) At least eight elected faculty senators

(ii) One undergraduate student senator

(iii) One graduate student

(iv) Dean of University Libraries and Scholarly Communications*

(v) Vice Provost for Information Technology*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Libraries, Information Systems, and Technology shall advise the Senate and University administration on strategic issues involving the University Libraries and information technology. These include such areas as: the use of information technology and University Libraries to support research, instruction and education; information security, access, retrieval and content stewardship; telecommunication and knowledge dissemination; library access and information technology training; collections and administrative issues; and open access and scholarly communication issues.

It shall ensure an active faculty role in considering policies affecting the University Libraries and information systems, and supporting infrastructure. It shall carry on studies, surveys, and advisory activities either on request or under its own initiative. It shall be the Senate advisory body to the Dean of University Libraries and Scholarly Communications and to the Vice Provost for Information Technology. One member of
the committee shall serve on the Penn State Press Editorial Committee, and one member shall serve on the Faculty Advisory Committee on Academic Computing. It shall also maintain liaisons with other Senate committees, where appropriate, as well as with students and faculty University-wide through the Senate.

4. Mandated reports: The Committee shall report biennially on the use of the Technology Fee that is charged to all students for the fiscal year ending June 30. It shall also report biennially on the results of the Faculty Advisory Committee on Academic Computing Surveys of faculty, staff, and students. The Committee on Libraries, Information Systems, and Technology shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(k) Committee on Outreach

1. Membership:

(i) At least seven elected faculty senators

(ii) One student senator

(iii) Vice President for Outreach and Vice Provost for Online Education*

(iv) Director of Cooperative Extension*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Outreach will recommend policy and advise the University on outreach activities. Outreach is understood as the exchange of information between the University and its many external audiences. The Committee shall be responsible for identifying University outreach, establishing evaluation methodologies to ensure quality, and creating recognition measures to reward outstanding performance. Its responsibilities focus on the University’s outreach and public scholarship mission as realized through community engagement, research, credit and noncredit instruction, service through continuing and distance education, cooperative extension, public broadcasting, and other programs beyond the sphere of resident education. Liaison will be maintained with the Senate Committee on Undergraduate Education, the University Council on Engagement, and other bodies as appropriate.

4. Mandated reports: none. The Committee on Outreach shall send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(l) Committee on Research

1. Membership:

(i) At least ten elected faculty senators

(ii) One graduate student senator

(ii) One undergraduate student senator

(iv) Vice President for Research and Dean of the Graduate School*

(v) Six members of the Graduate Council Committee on Graduate Research including the Committee Chair

2. Selection: By the Committee on Committees and Rules. Members from the Graduate Council on Graduate Research will be chosen in consultation with that committee.

3. Duties: The Committee on Research is charged with promoting graduate and undergraduate research and scholarly activities and advising the Senate on research policies including research facilities and overhead and fringe benefit computation. It shall, within the advisory and consultative functions of the Senate, be consultative and advisory on all items involving research policies and services. It shall ensure an active faculty role in formulation of all research computing and information systems policies as they affect faculty and students in conjunction with the Libraries, Information Systems, and Technology Committee. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organized research units and institutes. It will maintain formal liaison with the University Research Council. One member of the committee shall serve on the Penn State Press Editorial Committee. It shall be the Senate advisory body to the Vice President for Research and Dean of the Graduate School.

4. Mandated reports: none. The Committee on Research shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(m) Committee on Student Life

1. Membership:

(i) At least seven elected faculty senators

(ii) Two graduate students, at least one a senator

(iii) One undergraduate student senator from a location other than University Park

(iv) President of the University Park Undergraduate Association

(v) Vice President of the University Park Undergraduate Association

(vi) Vice President for Student Affairs*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Student Life shall be concerned with policies involving those aspects of student life on the University campuses that are of concern to students, both graduate and undergraduate, and that are not specifically covered in other committees. The purview of the Committee shall include but not be limited to student housing, health, conduct, organizations, extracurricular activities, and career development and placement. The committee shall be a principal agency to the Senate for representation of student opinion on academic matters in the Senate, and to this end it shall be a point of entry for student proposals. It shall maintain liaison with the elected officers of the students as appropriately organized and with the appropriate University offices. It shall be the Senate advisory body to the Vice President for Student Affairs. It shall maintain awareness of current trends and long-range studies in student life. It shall maintain liaison with all student organization committees and boards as appropriate.

4. Mandated reports: none. The Committee on Student Life shall send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(n) Committee on Undergraduate Education

1. Membership:

(i) At least twelve elected faculty senators

(ii) Two undergraduate student senators

(iii) Chair of the Academic Affairs Committee, University Park Undergraduate Association

(iv) Vice President and Dean for Undergraduate Education*

(v) Executive Director, Division of Undergraduate Studies*

(vi) Dean of the Schreyer Honors College*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Undergraduate Education shall make recommendations on policies relating to all undergraduate instruction offered for credit by all delivery systems including Resident Instruction, Continuing and Distance Education, and Independent Learning. It shall serve as an advisory body to the University Faculty Senate on matters that may affect the attainment of the University’s undergraduate instruction and research objectives by all methods of delivery including all University services aiding teaching and learning including but not limited to the Division of Undergraduate Studies, the Schreyer Honors College, the Academic Assistance Program, the Instructional Development Program, and other student advising programs. It shall be the Senate’s review body for the academic standards in all areas of undergraduate instruction including all proficiency and placement tests offered by the University. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units and areas in undergraduate education. The committee shall maintain liaison with the Libraries, Information Systems, and Technology Committee. Liaison will also be maintained with the Faculty Advisory Committee for the Schreyer Honors College and the University Committee on Testing and Assessment. It shall be the University Faculty Senate advisory body to the Vice President and Dean for Undergraduate Education.

4. Standing Subcommittee: The membership of the subcommittee shall include at least five members and shall be designated by the Undergraduate Education Committee with a majority of the members of the subcommittee also holding membership on the parent committee.

(i) Subcommittee on Academic Standards
The subcommittee, chaired by the Vice Chair of the parent committee, and including appropriate resource personnel, shall have responsibility for the Academic Policies and Procedures for Undergraduate Students (except for Academic Admissions Policy) and shall make recommendations to the parent committee for transmittal to the Senate for changes in the Policies. Unless otherwise specified in the Policies, the subcommittee together with the Executive Director of the Senate shall serve as the final review board for petitions for exceptions to the Policies. It shall make recommendations to the administration on the procedures necessary for policy implementation.

5. Mandated reports: none. The Committee on Undergraduate Education shall send its Informational Reports to the Senate Council.
*nonvoting unless Article IV, Section 2 of the Bylaws applies

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(o) Committee on University Planning

1. Membership:

(i) At least twelve elected faculty senators

(ii) One undergraduate student senator

(ii) One graduate student senator

(iv) Executive Vice President/Provost of the University or representative

(vi) Senior Vice President for Finance and Business/Treasurer*

(vi) Senior Vice President for Development and Alumni Relations*

2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on University Planning solely and in consultation with other committees, shall report on and/or propose action on matters of University planning that affect development and alumni relations, physical plant resources, and the academic and financial policies of the University. In accordance with the Constitutional advisory and consultative roles of the Senate, specific areas of responsibilities include but are not limited to: the allocation of resources among units and functions as they relate to educational policy; academic planning, development planning, and campus and physical planning. The committee shall be the primary Senate body advisory to the Office of the President, including the Senior Vice President for Finance and Business/Treasurer, Senior Vice President for Development and Alumni Relations, and the Executive Vice President/Provost, for all planning functions; and shall review those functions of the University that contribute to the planning processes. The committee shall participate in the development and review of the master plans for each of the University’s campuses and be consulted regularly in regards to proposed changes to those plans. In addition, this committee shall assist in creating an understanding of the University’s planning functions among all units within the University. The committee shall have access to all information necessary to perform their charge.

4. Mandated reports:

a. Annual Construction Report
b. Annual Space Allocation and Utilization Report
c. Annual University Budget and Planning Report
d. Biennial Development and Alumni Relations Report

The Committee on University Planning shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies


Article III – Other Functions of the Senate

Section 1

The Senate participates in the selection of members for extra-senatorial standing committees, commissions, and boards of the University. For the purposes of Sections 2 and 5 of this Article, a faculty member is defined as University faculty by Article II, Section 1 of the Constitution but who does not have administrative signatory authority on promotion and tenure documents.

Section 2

Standing Joint Committee on Tenure

(a) Membership: Five members — two members representing the administration appointed for a one-year term by the President of the University, three tenured University faculty elected by the elected faculty members of the University Faculty Senate. The chair will be chosen by the committee from the elected tenured faculty members and will serve a one-year term as chair.

(1) The term of office of the elected members shall be three years. The terms of elected members will commence on July 1 and will be staggered to provide for continuity.

(2) The Committee on Committees and Rules shall serve as the nominating committee.

(3) Nominations shall be presented by elected faculty senators during the next-to-last regular meeting of the Senate each academic year. The quorum for this purpose shall consist of fifty elected faculty senators.

(4) Election of the three faculty members and the three faculty alternates shall be by plurality election by secret written mail ballot.

(5) In case an elected faculty member resigns, the alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.

(6) No member of this committee may serve concurrently on the University Promotion and Tenure Review Committee and/or the Committee on Faculty Rights and Responsibilities.

(b) Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

Section 3

Joint Committee on Insurance and Benefits

(a) Membership:

(1) Six faculty members appointed by the Chair of the Senate. Four of the faculty members serve rotating three-year (renewable) terms; the fifth faculty member, selected from the Faculty Benefits Committee, serves a one-year (renewable) term; the sixth faculty member is a retired faculty senator, and serves a one-year (renewable) term. At least one faculty member must be from University Park and one faculty member from a location other than University Park.

(2) Seven members appointed by the President. One member shall be selected from the Staff Advisory Committee; one member shall be selected from the Teamsters Local Union No. 8; and one member shall be selected from the Office and Professional Employees International Union (OPEIU) Healthcare Pennsylvania.

(3) The Chair of the Committee is appointed jointly by the President and the Chair of the Senate from among the faculty members on the Committee.

(b) Duties: The Joint Committee on Insurance and Benefits shall review and make recommendations to the Senate through the Faculty Benefits Committee on policies relating to the University’s insurance programs including life, medical, dental, and vision, as well as other areas including, but not limited to retirement and tuition remission. It shall be an advisory body to the Office of Human Resources and other appropriate administrative units in the formulation of all policies affecting insurance and benefits.

Section 4

University Promotion and Tenure Review Committee

(a) Membership:

(1) The committee shall consist of eleven members.

(2) Seven of these faculty members shall be selected by plurality election by the University Faculty Senate from a slate of nominees prepared by the Committee on Committees and Rules with provisions for nominations from the Senate floor. At least two faculty members shall be from campuses other than University Park.

(3) The remaining four members of the committee shall be appointed by the President of the University.

(4) The President shall appoint the chair of the committee from among the seven elected and four appointed committee members.

(5) All tenured Professors, Librarians, and other faculty of equivalent rank holding full-time standing appointments are eligible for election by the Senate or appointment by the President with the following exclusions:

(a) the President’s immediate staff;

(b) the Executive Vice President and Provost of the University’s immediate staff;

(c) those holding affiliate academic appointments;

(d) Administrators as defined in Policy AD-14.

(6) All members of the committee shall serve for two-year terms commencing on July 1, staggered to provide continuity to the committee’s deliberations. No persons may serve more than two successive terms and after serving two successive terms may not be appointed or elected to the committee for the following two-year (one-term) period.

(7) In case an elected faculty member resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or more eligible candidates. Otherwise a special election will be held.

(8) No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the Committee on Faculty Rights and Responsibilities.

(b) Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

Section 5

Senate Committee on Faculty Rights and Responsibilities

(a) Membership: Nine members elected by the Senate – six tenured faculty members and three members of the Academic Leadership Council who have signatory authority (through the college level) for promotion and tenure. Two of the faculty members shall be from academic voting units other than those at University Park. Alternates: Six tenured faculty members and three members of the Academic Leadership Council who have signatory authority (through the college level) for promotion and tenure will be elected as alternates. Two of the faculty member alternates shall be from academic voting units other than those at University Park. The chair will be chosen by the committee from the elected faculty members and will serve a one-year term as chair.

(1) The term of office for members and alternates will be three years commencing on July 1. The terms will be staggered to provide for continuity.

(2) The Committee on Committees and Rules will present a list of nominees to fill vacancies and expiring terms on the committee at the next to last meeting of the Senate each academic year. Additional nominations may be made from the floor at that time.

(3) Election of committee members and alternates will be by secret mail ballot.

(4) In case an elected faculty member resigns, an alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.

(5) No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the University Promotion and Tenure Review Committee.

(b) Duties and Procedures: See SR: 5-8-73 III, pp. 7-15.

Section 6

Faculty Advisory Committee to the President

(a) The Faculty Advisory Committee to the President, hereinafter referred to as the Faculty Advisory Committee, shall be an instrumentality of the Senate without legislative authority. It shall represent the Senate and thus the faculty at large as an advisory and consultative body to the President of the University. It shall provide advice and consultation to the President on matters of general concern to the faculty pertaining to the welfare and effectiveness of the University. (See Article I of the Constitution.) Topics for discussion may include any matter initiated either by the President or the committee. The committee shall report regularly to the Senate. The term of office for members of this committee shall begin with the passing of the gavel at the last regular Senate meeting of each Senate year.

(b) The committee shall participate regularly in Senate Council deliberations.

(c) The Faculty Advisory Committee shall include:

(1) Chair of the Senate

(2) Chair-Elect of the Senate

(3) Immediate Past Chair of the Senate

(4) Secretary of the Senate

(5) Three elected faculty members chosen for three-year staggered terms with the following exclusions:

(i) The President’s immediate staff;

(ii) The immediate staff of the Executive Vice President and Provost, including Vice Provosts and Associate and Assistant Vice Provosts;

(iii) Other Vice Presidents, including Associate and Assistant Vice Presidents, Academic Deans and Campus Chancellors;

(iv) Those holding affiliate academic appointments.

(v) The elected faculty members shall be chosen at the same time and in the same manner as Senate Officers. At least one of the elected members of the committee must always be from a location other than University Park while at least one elected member must be from University Park. In case an elected faculty member resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or more eligible candidates and provided representation of both University Park and a location other than University Park is maintained. Otherwise a special election will be held to fill the vacancy.

(d) Any member of the Faculty Advisory Committee who is not a member of the Senate shall have all the rights and privileges of a regular member of the Senate while continuing to serve on the Faculty Advisory Committee. Such individuals shall not be counted as members of academic voting units.

Section 7

Faculty Athletics Representatives

(a) The Faculty Athletics Representative for University Park shall be appointed by the President following nomination by the Committee on Committees and Rules of the Faculty Senate. The representative shall be a tenured full Professor at University Park with a full-time faculty appointment.

(1) The term of appointment shall be five years and is renewable. Reappointment by the President requires prior endorsement by the Committee on Committees and Rules of the Faculty Senate.

The election for Faculty Athletic Representative at University Park will be held in the fourth year of the incumbent representative’s term. If the incumbent is re-elected and re-appointed, that person will complete the fifth year of his or her existing term and then begin a new, five-year term as Faculty Athletic Representative. If a new Faculty Athletic Representative is elected and appointed for the subsequent term, that person will serve one year as Faculty Athletic Person Elect, concurrent with the last year of the incumbent representative’s term, and then serve five years as Faculty Athletics Representative.

(2) The Faculty Athletics Representative for University Park shall serve under the direction of the President and represent the faculty in all matters related to varsity athletics at University Park. The representative shall serve as an ex officio member of the Committee on Intercollegiate Athletics and as the primary liaison between the Athletic Director and the Faculty Senate. Under the direction of the Committee on Intercollegiate Athletics and in accord with Policies and Procedures for Students, Section 67-00, and in compliance with Big Ten and NCAA rules, the representative will act on behalf of the University faculty to certify eligibility for competition and financial aid; approve minor exceptions to 67-00 normal progress and GPA policies; approve waivers for outside competition; assist student athletes in pursuing and receiving academic awards; review proposed NCAA and Big Ten legislation and assist in developing an institutional position on such matters; review forms and documents related to compliance with 67-00, Big Ten, and NCAA rules; administer the NCAA Coaching Certification examination; facilitate research and data collection related to intercollegiate athletics, in general, and the academic status of student athletes, specifically; assist in preparing waivers related to NCAA and Big Ten rules; consult with the President, Athletic Director, and faculty regarding any matters related to the general status of intercollegiate athletics; participate in investigations of possible rule infractions; and represent Penn State at NCAA, Big Ten, and other appropriate meetings or conventions. After consultation with the chair of the Committee on Intercollegiate Athletics, the Faculty Athletics Representative may approve minor exceptions to committee-approved University Park intercollegiate athletic schedules. The representative will also report to the Committee on Intercollegiate Athletics all University Park varsity athletic schedules prior to the beginning of the sport season and schedule changes as they occur, all excused class absences for athletic teams each semester, and academic eligibility of athletes for both grade-point deficiency and normal progress each semester.

(3) The Faculty Athletics Representative will present to the Senate annually a summary of the year’s activities.

(4) He/she will also advise Faculty Athletics Representatives at campuses other than University Park, as appropriate.

(b) Faculty Athletics Representatives (other than University Park) shall be appointed by the chancellor of each campus that participates in any National Collegiate Athletic Association (NCAA) programs following nomination by the campus faculty organization, to act for the faculty of that campus. The Penn State University Athletic Conference (PSUAC) should use the same process to appoint a Faculty Athletics Representative for all Penn State locations that participate in intercollegiate athletic programs. The Faculty Athletics Representatives shall be tenured full-time Penn State faculty members from their respective campuses.

(1) The term of appointment shall be five years (renewable) and reviewed by the appropriate administrative officers in consultation with the committees or faculty organizations at the end of each term.

(2) The Faculty Athletics Representatives shall act for their respective faculties in accord with Academic Policies and Procedures for Undergraduate Students, Section 67-00, and present a summary of activities annually to the Committee on Intercollegiate Athletics. The Faculty Athletics Representatives also serve as ex-officio members of the extra-senatorial Committee on Campus Athletics. The Faculty Athletics Representatives shall also serve, under the direction of the appropriate administrative officers of their campus, as the representative to the appropriate intercollegiate athletic associations.

Section 8

Committee on Campus Athletics

(a) Membership:

(1) All NCAA Division III Faculty Athletics Representatives.

(2) The Penn State University Athletic Conference (PSUAC) Faculty Athletics Representative.

(3) One faculty senator elected from a campus competing in athletics events other than University Park.

(a) Serves as Chair of the Committee.

(b) Serves concurrently on the Senate Committee on Intercollegiate Athletics.

(4) One student senator elected from a campus competing in athletics events other than University Park. The student senator serves concurrently on the Senate Committee on Intercollegiate Athletics.

(5) One Division III campus athletics director.

(6) Director, Commonwealth Campus Athletics.

(7) One student athlete from a campus competing in athletics events other than University Park.

(b) The University Park, Division I, Faculty Athletics Representative, will be available to advise the campus FARs as noted in the Senate’s Standing Rules, Article III, Section 8, (b) (2).

(c) The membership of the Committee on Campus Athletics will be determined annually by the Senate Committee on Committees and Rules. Committee meetings will be held at least three times per semester.

(d) Any changes recommended by the Committee on Campus Athletics to University or student policy relating to athletics (i.e., 67-00) would be proposed through the committee chair to the Senate Committee on Intercollegiate Athletics or chair of the appropriate Senate committee.

(e) Duties: The Committee on Campus Athletics will maintain a reporting to, and information-sharing, relationship with the Senate Committee on Intercollegiate Athletics. Responsibilities will include the approval of campus athletic schedules; review of student athlete eligibility reports; ensure campus compliance with Policy 67-00; monitor student athlete GPA requirements (both Division III and PSUAC); oversight of academic review/graduation rates of campus student-athletes; and provide consultation for campuses considering changes in athletics conferences. The CCA will provide a forum for discussion and consultation for intercollegiate athletics programs on the campuses and promote positive communication between faculty, coaches, and student athletes. The CCA will review the annual reports from the campuses and compile them for presentation to the Senate Committee on Intercollegiate Athletics. The CCA will prepare and present a biennial report on the status of campus athletics to the University Faculty Senate. The CCA will facilitate and enhance faculty consultation prior to the appointment of FARs at the campuses. The CCA will develop guidelines for the involvement of campus faculty organizations in providing oversight and consultation to the campus athletic director.

(f) Mandated reports: biennial report on the status of campus athletics.

Section 9

University Faculty Ombudsperson and Ombudsperson Elect:

(a) Eligibility: Current or emeritus faculty member

(b) Term: Four years, no term limit

(c) Election: By the Senate Council

The election for Ombudsperson will be held in the third year of the incumbent Ombudsperson’s term. If the incumbent is re-elected, that person will complete the fourth year of his or her existing term and then begin a new, four-year term as Ombudsperson. If a new Ombudsperson is elected, that person will serve one year as Ombudsperson-Elect, concurrent with the last year of the incumbent Ombudsperson’s term, and then serve four years as Ombudsperson.

(d) Restrictions: The University Faculty Ombudsperson or Ombudsperson-Elect may not serve on the Standing Joint Committee on Tenure, the Committee on Faculty Rights and Responsibilities, or the University Promotion and Tenure Review Committee.

(e) Duties: The University Faculty Ombudsperson shall coordinate the training of all college and campus ombudspersons; shall provide for the appropriate dissemination of information among the various college and campus ombudspersons; and shall be the University-level contact for the various college and campus ombudspersons. The University Faculty Ombudsperson shall report periodically to the Senate Council and shall maintain liaison with the Office of the University Provost, the Office of Human Resources and the Office of the University Faculty Senate. The University Faculty Ombudsperson shall have no appeal function.

The Ombudsperson-Elect shall have no formal role or responsibility, other than to acquire a thorough understanding of university policies that pertain to faculty rights and responsibilities and promotion and tenure, and other aspects of the position.

Section 10

Academic Member of the University Board of Trustees

The Academic Member of the University Board of Trustees, hereinafter referred to as the Academic Trustee, is nominated by the Senate Council Nominating Committee and elected by the Board of Trustees.

(a) The Academic Trustee shall have the rights and responsibilities designated in the Charter, Bylaws, and Standing Orders of the Board of Trustees.

(b) Nominees for the position of Academic Trustee shall be selected by the Senate Council Nominating Committee from among the University’s full-time faculty, with the following exclusions:

(i) The President’s immediate staff;

(ii) The immediate staff of the Executive Vice President and Provost, including Vice Provosts and Associate and Assistant Vice Provosts;

(iii) Other Vice Presidents, including Associate and Assistant Vice Presidents, Academic Deans, and Campus Chancellors;

(c) Slates of the nominees for the position of Academic Trustee shall be determined by the Senate Council Nominating Committee and submitted to the University Faculty Senate at the same time and in the same manner as the other slates that the Senate Council Nominating Committee submits to the Senate. The University Faculty Senate shall then vote in the same manner as it votes to elect the Senate officers. According to the election results, the name of the recipient of the highest number of votes shall be forwarded to the Board of Trustees as the preferred candidate for Academic Trustee. In accordance with the Board’s Charter, Bylaws, and Standing Orders (Standing Order V), the Board of Trustees will then appoint the Academic Trustee. In the event that the designated Academic Trustee does not serve his or her full term, the recipient of the next highest number of votes from the most recent University Faculty Senate election for this position shall become the University Faculty Senate’s Academic Trustee nominee to fill the unfinished term, in accordance with the Board’s Charter, Bylaws, and Standing Orders.

Section 11

Council of Past Senate Chairs:

(a) Membership: The Council shall consist of the Past Chairs of the Senate other than the Immediate Past Chair. It shall have no legislative authority, and shall serve only as an advisory and consultative body to the Chair of the Senate.

(b) Duties: The Council shall convene only at the call of the Senate Chair to provide consultation and advice.

Section 12

Senators representing the Senate on extra-senatorial committees, boards, and commissions shall report actions of these bodies to the Senate when requested by the Senate Council or the Chair.

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Article IV Amendments

Amendments to the Standing Rules may be adopted at any meeting of the Senate by a majority vote of those senators present, provided that the amendments have been presented in writing in the agenda for that meeting.

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