Appendix H

4/24/18

SENATE COMMITTEE ON COMMITTEES AND RULES

Revisions to Standing Rules; Article I, Section 12 & Article II, Section 1 and 6

(Legislative)

Implementation: UPON APPROVAL BY THE SENATE

(REPORT WITHDRAWN ON FLOOR OF SENATE)

Rationale:

Provided the Senate approves reforms to the Senate executive under Article I, Section 1 of the Bylaws, the standing rules must be amended to reflect the new names for the Chair-Elect and the Immediate Past Chair. Additionally, since Senate officers would have the opportunity to run directly for the office of Chair, CC&R concluded that it was useful to provide minimum qualifications for the office of Chair, based on time served in the Senate, and basic leadership experience. Finally, to help Senators make a more informed judgement of the election for Chair, the revisions to the standing rules require that Senate Council set aside time for candidates to briefly address the plenary session of the Senate.

Recommendation:

That Article I, and Article II of the Standing Rules be and is hereby amended as follows:

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].

Article I

Section 12

(a) The elective year of the Senate and Senate Council shall begin with the installation of the new officers at the last regularly scheduled meeting, before which meeting the Senate shall elect a Chair, [Delete]  if necessary, [End Delete] [Add]  Vice [End Add]  Chair [Delete] -Elect, [End Delete] and a Secretary. The terms of Senate officers, Council members, and members shall be from this time until the corresponding time at the last regularly scheduled meeting the following Senate year. Names of newly elected senators shall be reported to the Senate office no later than four weeks prior to the next-to-last regularly scheduled meeting of the Senate year.

(b) At any meeting of Senate Council, a petition may be presented to the Chair requesting that any Senate officer be removed from office for neglect of duty or misconduct in office. The petition must be signed by at least two elected Senate Council members. Senate Council after appropriate investigation and discussion shall vote whether the Senate shall be polled to consider the removal of the officer. A majority vote of the total number of elected councilors shall be required. If the Council vote is to poll the Senate, a ballot or e-mail notification of the election website will be sent to all senators allowing at least ten working days for voting. A two-thirds majority vote shall be required for removal of the officer. In the case of the removal of the Senate Chair[Add] the Vice [End Add] Chair [Delete] -Elect [End Delete]  shall succeed immediately to the Chair. If the [Add]  Vice [End Add] Chair [Delete] -Elect [End Delete]  is removed, a new election will be held using regular procedures. If the Secretary is removed, the Senate Council shall elect a replacement.

(c) The Nominating Committee of the Senate shall develop the slate of nominees for the offices of [Add]  Chair, Vice [End Add] Chair [Delete] -Elect, [End Delete] and Secretary, as well as for a member of the Faculty Advisory Committee to the President. It shall also be responsible for developing the slate of nominees for the Committee on Committees and Rules. The Nominating Committee shall consist of the elected members of Senate Council and the [Delete]  Immediate [End Delete] Past Chair of the Senate, who shall chair the committee. The Chair of the Senate shall activate the Nominating Committee at least four weeks prior to the second regularly scheduled meeting of the spring semester. The committee shall meet at the call of the Secretary, who shall charge the committee. The committee shall present at least two nominees for the offices of [Add]  Chair, Vice [End Add] Chair [Delete] -Elect, [End Delete] and Secretary.

[Add] (d) Nominees for Chair shall have a minimum of two complete years of Senate experience, and leadership experiences in one or more of the following categories:

  1. At least one year of service as a Senate Officer, a member of Senate Council, a member of the Committee on Committees and Rules, or a member of the Faculty Advisory Committee to the President.
  2. At least one year of experience as the Chair of a standing committee or special committee.
  3. At least two years of experience as the Vice Chair of a standing committee or special committee.
  4. For the purposes of establishing a nominee’s qualifications to stand for election as Chair, a partially completed term of no less than six months shall count as a year of leadership experience. [End Add]

(e) In addition, in the event that the [Add]  Vice [End Add] Chair [Delete] -Elect [End Delete] received a vote of no-confidence [Delete] or that the Secretary is serving as interim Chair-Elect, [End Delete]  the [Add]  Nominating [End Add] [Delete] committee [End Delete] [Add] Committee [End Add]  shall report a slate of at least two nominees for the office of [Add]  Vice [End Add] Chair. The [Add]  Nominating [End Add] [Delete] committee [End Delete] [Add] Committee [End Add] shall also report a slate of at least two nominees for a member of the Faculty Advisory Committee to the President (three-year term). Nominations shall reflect the variety of disciplines, functions, and geographic locations of University units. A report of all the nominations for Senate offices and the Faculty Advisory Committee to the President shall be submitted to the Chair of the Senate at least fourteen calendar days before the next-to-last regularly scheduled meeting of the Senate year, and the slate shall be published in the agenda for the next-to-last meeting. These nominations shall be announced to the Senate at the next-to-last meeting by the Chair of the Nominating Committee [Add] immediately following the remarks of the President and the Provost. [End Add] At this time, additional nominations may be made from the floor of the Senate. [Add] Candidates for Chair, including those nominated from the floor, will have an opportunity to offer brief remarks to the Senate. [End Add] Nominations for the Committee on Committees and Rules shall be presented to the Senate Council at their next-to-last regularly scheduled meeting of the Senate year. Senate Council shall then elect the members of the Committee on Committees and Rules in accordance with Article II, [Delete] secton [End Delete] [Add] Section [End Add] of the Standing Rules of the Senate.

[Delete] (d) [End Delete] [Add] (f) [End Add] Elections will be conducted by mail or electronically by secret preferential ballot. Ballots or e-mail notification of the election website will be sent to all current senators at least 21 days before the date of the last regularly scheduled meeting of the Senate.

[Delete] (e) [End Delete] [Add] (g) [End Add] Votes shall be counted or verified by three tellers, appointed by the Chair of the Senate from among the members of the Senate who are not members of the Nominating Committee [see (c)]. The tellers will report the results of the election to the Executive Director of the Senate Office who will immediately inform the Senate officers, candidates, and the chair of the Committee on Committees and Rules of these results. The full Senate will be notified of the results in a timely fashion.

[Delete] (f) [End Delete] [Add] (h) [End Add] The Chair of the Senate for the previous elected year shall preside at the last regularly scheduled meeting of the Senate year until a successor shall have been duly installed.

[Delete] (g) [End Delete] [Add] (i) [End Add] At the last regularly scheduled meeting of the Senate year, announcement shall be made of the results of elections of Senate officers, of the member of the Faculty Advisory Committee to the President, of the Committee on Committees and Rules, and the Senate Council, and their installation shall be placed on the agenda between Items [Add] “J [End Add] (informational reports) and  [Add]K”  [End Add] (new legislative business). The results of Senate elections, including the number of votes received by each candidate for  [Add] Chair, Vice [End Add] Chair  [Delete]-Elect,  [End Delete] Secretary, Faculty Advisory Committee to the President, Faculty Rights and Responsibilities Committee, University Promotion and Tenure Committee, and Standing Joint Committee on Tenure, will be posted on the Senate website immediately after the last regularly scheduled meeting of the Senate year.


Article II – Senate Committee Structure

Section 1

The Chair of the Senate as an ex officio member of all Standing Committees may authorize the  [Add] Vice  [End Add] Chair  [Delete] -Elect,  [End Delete] the Secretary, the  [Delete] Immediate  [End Delete] Past Chair, or any elected member of the Senate Council to be a representative at meetings of any committee.

Section 2

All Standing Committees may add to their membership (consistent with the distribution requirement imposed by the Constitution, and with the approval of the Committee on Committees and Rules) nonvoting resource personnel on the basis of their position, interest, expertise, or membership in a particular sector of the University community. Committees may add resource personnel on either a continuing or an ad hoc basis depending on the issues before the committee.

All Standing Committees are encouraged to invite individuals to render testimony or advice on particular questions as circumstances indicate. They are also encouraged to appoint ad hoc subcommittees as needed. The Chair of the Committee on Committees and Rules is to be notified of the charge and personnel of all ad hoc subcommittees at the time of their formation. These ad hoc subcommittees shall be terminated no later than the end of the Senate year unless reappointed by the new Standing Committee. Their reports, if any, are an internal responsibility of the parent Standing Committee. All Standing Committees shall file reports of their actions with the Senate office for inclusion in The Senate Record.

Most standing committee duties include liaison with other University bodies. Liaison implies information sharing. Membership on other bodies is pre-scribed by the appointing authority. The Chair of the Senate has full authority to decide which Committee has responsibility for considering and proposing legislation and/or consultation on any item which may overlap the responsibilities of more than one Committee. Committees may speak on behalf of the Senate on items specifically delegated in their charge in the Standing Rules.

Section 3

Elected members of the Committee on Committees and Rules of the Senate may not serve as members of [other] Standing Committees of the Senate except in such ex officio capacities as may now or in the future be designated. This restriction on committee membership may be suspended on an individual basis by a two-thirds vote of the senators present at a regular or special meeting.

Section 4

Except for the Committee on Committees and Rules all committee positions held by elected faculty senators are normally tenable for two years ending on May 31 and beginning on June 1. Administrative and Student senator positions are tenable for one year, unless otherwise specified. In any given year the Committee on Committees and Rules may assign senators one year terms of membership on a committee in order to balance membership. As far as practicable at least half of any committee’s elected faculty membership should extend for two years. No senator may serve longer than six consecutive years on a given committee nor more than three consecutive years as its chair. However, under extenuating circumstances the Committee on Committees and Rules may allow, by a two-thirds vote in the affirmative, a Senator to serve a seventh consecutive year as a committee member, or a fourth consecutive year as the committee chair. Committee chairs are selected annually by the Committee on Committees and Rules in consultation with the Senate Chair.

Section 5

All Senate committees will be available for consultation with the Office of the President of the University.

Section 6

Senate Committees:

(a) Committee on Committees and Rules

  1. Membership:
  1. Ten (10) elected faculty senators
  2.  [Add] Vice  [End Add] Chair  [Delete] -Elect  [End Delete] of the Senate (non-voting)
  3.  [Delete] Immediate  [End Delete] Past Chair of the Senate (non-voting)
  4. Secretary of the Senate (non-voting)

Clean Copy

Article I

Section 12

(a) The elective year of the Senate and Senate Council shall begin with the installation of the new officers at the last regularly scheduled meeting, before which meeting the Senate shall elect a Chair, a Vice Chair, and a Secretary. The terms of Senate officers, Council members, and members shall be from this time until the corresponding time at the last regularly scheduled meeting the following Senate year. Names of newly elected senators shall be reported to the Senate office no later than four weeks prior to the next-to-last regularly scheduled meeting of the Senate year.

(b) At any meeting of Senate Council, a petition may be presented to the Chair requesting that any Senate officer be removed from office for neglect of duty or misconduct in office. The petition must be signed by at least two elected Senate Council members. Senate Council after appropriate investigation and discussion shall vote whether the Senate shall be polled to consider the removal of the officer. A majority vote of the total number of elected councilors shall be required. If the Council vote is to poll the Senate, a ballot or e-mail notification of the election website will be sent to all senators allowing at least ten working days for voting. A two-thirds majority vote shall be required for removal of the officer. In the case of the removal of the Senate Chair, the Vice Chair shall succeed immediately to the Chair. If the Vice Chair is removed, a new election will be held using regular procedures. If the Secretary is removed, the Senate Council shall elect a replacement.

(c) The Nominating Committee of the Senate shall develop the slate of nominees for the offices of Chair, Vice Chair, and Secretary, as well as for a member of the Faculty Advisory Committee to the President. It shall also be responsible for developing the slate of nominees for the Committee on Committees and Rules. The Nominating Committee shall consist of the elected members of Senate Council and the Past Chair of the Senate, who shall chair the committee. The Chair of the Senate shall activate the Nominating Committee at least four weeks prior to the second regularly scheduled meeting of the spring semester. The committee shall meet at the call of the Secretary, who shall charge the committee. The committee shall present at least two nominees for the offices of Chair, Vice Chair, and Secretary.

(d) Nominees for Chair shall have a minimum of two complete years of Senate experience, and leadership experiences in one or more of the following categories:

  1. At least one year of service as a Senate Officer, a member of Senate Council, a member of the Committee on Committees and Rules, or a member of the Faculty Advisory Committee to the President.
  2. At least one year of experience as the Chair of a standing committee or special committee.
  3. At least two years of experience as the Vice Chair of a standing committee or special committee.
  4. For the purposes of establishing a nominee’s qualifications to stand for election as Chair, a partially completed term of no less than six months shall count as a year of leadership experience.

(e) In addition, in the event that the Vice Chair received a vote of no-confidence the Nominating Committee shall report a slate of at least two nominees for the office of Vice Chair. The Nominating Committee shall also report a slate of at least two nominees for a member of the Faculty Advisory Committee to the President (three-year term). Nominations shall reflect the variety of disciplines, functions, and geographic locations of University units. A report of all the nominations for Senate offices and the Faculty Advisory Committee to the President shall be submitted to the Chair of the Senate at least fourteen calendar days before the next-to-last regularly scheduled meeting of the Senate year, and the slate shall be published in the agenda for the next-to-last meeting. These nominations shall be announced to the Senate at the next-to-last meeting by the Chair of the Nominating Committee immediately following the remarks of the President and the Provost. At this time, additional nominations may be made from the floor of the Senate. Candidates for Chair, including those nominated from the floor, will have an opportunity to offer brief remarks to the Senate. Nominations for the Committee on Committees and Rules shall be presented to the Senate Council at their next-to-last regularly scheduled meeting of the Senate year. Senate Council shall then elect the members of the Committee on Committees and Rules in accordance with Article II, Section 6 of the Standing Rules of the Senate.

(f) Elections will be conducted by mail or electronically by secret preferential ballot. Ballots or e-mail notification of the election website will be sent to all current senators at least 21 days before the date of the last regularly scheduled meeting of the Senate.

(g) Votes shall be counted or verified by three tellers, appointed by the Chair of the Senate from among the members of the Senate who are not members of the Nominating Committee [see (c)]. The tellers will report the results of the election to the Executive Director of the Senate Office who will immediately inform the Senate officers, candidates, and the chair of the Committee on Committees and Rules of these results. The full Senate will be notified of the results in a timely fashion.

(h) The Chair of the Senate for the previous elected year shall preside at the last regularly scheduled meeting of the Senate year until a successor shall have been duly installed.

(i) At the last regularly scheduled meeting of the Senate year, announcement shall be made of the results of elections of Senate officers, of the member of the Faculty Advisory Committee to the President, of the Committee on Committees and Rules, and the Senate Council, and their installation shall be placed on the agenda between Items “J” (informational reports) and “K” (new legislative business). The results of Senate elections, including the number of votes received by each candidate for Chair, Vice Chair, Secretary, Faculty Advisory Committee to the President, Faculty Rights and Responsibilities Committee, University Promotion and Tenure Committee, and Standing Joint Committee on Tenure, will be posted on the Senate website immediately after the last regularly scheduled meeting of the Senate year.


Article II – Senate Committee Structure

Section 1

The Chair of the Senate as an ex officio member of all Standing Committees may authorize the Vice Chair, the Secretary, the Past Chair, or any elected member of the Senate Council to be a representative at meetings of any committee.

Section 2

All Standing Committees may add to their membership (consistent with the distribution requirement imposed by the Constitution, and with the approval of the Committee on Committees and Rules) nonvoting resource personnel on the basis of their position, interest, expertise, or membership in a particular sector of the University community. Committees may add resource personnel on either a continuing or an ad hoc basis depending on the issues before the committee.

All Standing Committees are encouraged to invite individuals to render testimony or advice on particular questions as circumstances indicate. They are also encouraged to appoint ad hoc subcommittees as needed. The Chair of the Committee on Committees and Rules is to be notified of the charge and personnel of all ad hoc subcommittees at the time of their formation. These ad hoc subcommittees shall be terminated no later than the end of the Senate year unless reappointed by the new Standing Committee. Their reports, if any, are an internal responsibility of the parent Standing Committee. All Standing Committees shall file reports of their actions with the Senate office for inclusion in The Senate Record.

Most standing committee duties include liaison with other University bodies. Liaison implies information sharing. Membership on other bodies is pre-scribed by the appointing authority. The Chair of the Senate has full authority to decide which Committee has responsibility for considering and proposing legislation and/or consultation on any item which may overlap the responsibilities of more than one Committee. Committees may speak on behalf of the Senate on items specifically delegated in their charge in the Standing Rules.

Section 3

Elected members of the Committee on Committees and Rules of the Senate may not serve as members of [other] Standing Committees of the Senate except in such ex officio capacities as may now or in the future be designated. This restriction on committee membership may be suspended on an individual basis by a two-thirds vote of the senators present at a regular or special meeting.

Section 4

Except for the Committee on Committees and Rules all committee positions held by elected faculty senators are normally tenable for two years ending on May 31 and beginning on June 1. Administrative and Student senator positions are tenable for one year, unless otherwise specified. In any given year the Committee on Committees and Rules may assign senators one year terms of membership on a committee in order to balance membership. As far as practicable at least half of any committee’s elected faculty membership should extend for two years. No senator may serve longer than six consecutive years on a given committee nor more than three consecutive years as its chair. However, under extenuating circumstances the Committee on Committees and Rules may allow, by a two-thirds vote in the affirmative, a Senator to serve a seventh consecutive year as a committee member, or a fourth consecutive year as the committee chair. Committee chairs are selected annually by the Committee on Committees and Rules in consultation with the Senate Chair.

Section 5

All Senate committees will be available for consultation with the Office of the President of the University.

Section 6

Senate Committees:

(a) Committee on Committees and Rules

  1. Membership:
  1. Ten (10) elected faculty senators
  2. Vice Chair of the Senate (non-voting)
  3. Past Chair of the Senate (non-voting)
  4. Secretary of the Senate (non-voting)

SENATE COMMITTEE ON COMMITTEES AND RULES

  • Jonathan Abel
  • Michael Bérubé
  • Victor Brunsden
  • Mark Casteel
  • Ann Clements
  • Beth King
  • Richard Robinett
  • Keith Shapiro
  • James Strauss
  • Jane Sutton
  • Ann Taylor
  • Kent Vrana, Chair
  • Nicole Webster, Vice Chair
  • Matthew Woessner