Appendix D

3/12/19

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

Revisions to Registration Policies: 34-20 Registration and 34-87 Course Add

(Legislative)

Implementation: Upon Approval by the Senate and development of procedures when applicable

University Faculty Senate has defined an academic expectation for the amount of work both in and out of the classroom that is represented by a credit hour: over the time period of a semester, one credit hour represents a total of 45 hours of student work over the semester (42-23 Credit Requirements by Types of Instruction).  This expectation is based on our collective understanding that learning takes time and effort, and that faculty design courses to promote student learning via a range of assignments, activities, etc. that allow students to meet the course learning goals and objectives.

A full-time credit load is defined by Senate policy (34-52 Definition of Full Time Students) as 12 – 19 credits per semester, which represents ~40 – 60 hours of academic work per week for a full-time student. Our current policy permits students to register for more than a full-time credit load (i.e., a credit overload) after “consultation with an adviser”; in practice, there is no limit on the number of credits that students may register for after the regular drop/add period has begun.

To understand the implications of this practice on the outcomes for students who register for credit overloads, data was provided by analyst Andrew Watters in the Office of Undergraduate Education. This analysis revealed predominantly negative outcomes, defined as courses that were not completed successfully (dropped, failed, or withdrawn), when students registered for more than 30 credits per semester, or when students with a cumulative grade point average of less than 2.0 attempted a credit overload. There is also substantial concern about academic integrity when students attempt and complete 30+ credits per semester, given our academic expectations for credit acquisition.

Of related concern is our current policy on late addition of courses after the regular drop/add period. Late addition of credits is academically appropriate when students have opportunity to complete all of the course assignments in the semester, and also is important for students who may add independent study, research, internship or other work that does not align with the normal semester calendar, and for students who may need to add credits to maintain full time status for the purposes of financial aid.  However, our current policy permits students to late add a course up until the final day of a semester with the instructors’ permission, creating a misalignment of our academic expectations for acquisition of credit and the amount of time remaining in the semester.  Alignment of the late add deadline with the late drop deadline, at the 80% mark in the semester, provides students with both the reasonable opportunity and time to complete course requirements, and the flexibility needed to make schedule adjustments late in the semester.

Recommendations.  Based on the above, our committee recommends the changes to registration policies 34-20 and 34-87 shown below.

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].


34-20 [Add] Undergraduate [End Add] Registration

Students register at specified times and locations for credit courses. Although the registration procedures are generally uniform, there are variations at some locations. Information on registration for courses offered through Continuing Education is available from the Office of Continuing Education at each location or service area.

Students are strongly urged to consult with their [Add]  academic [End Add] adviser before registering for any credit course regardless of delivery system [Add] to discuss academic planning. [End Add] [Delete] No student shall be permitted to be enrolled for more than a typical credit load (see Section 34-52) in any one semester by all delivery systems without consultation with the student’s academic adviser. [End Delete] [Add]  To enroll for more than a typical credit load (see Section 34-52) in any one semester by all delivery systems, a student must have a cumulative grade point average of at least 2.0.

No student shall be permitted to enroll in 30 or more credits per semester in any circumstance. [End Add]

No student is permitted to register for another student or to permit anyone to register on the student’s behalf. Students are expected to register during the assigned time.

Students are considered officially enrolled when they have

  1. Agreed to the Student Financial Responsibility Statement which outlines student financial obligations and
  2. Registered for courses.

34-87 Course Add

A student may add a course to [Delete]  his or her [End Delete] [Add]  their [End Add] schedule during the course’s Add Period. This period begins on the first day of classes for the semester and ends one (1) calendar day after the end of the Drop period (see Policy 34-89). [Add] The Late Add period for a course begins with the first calendar day after the course Add Period and ends on the day when 80 percent of the duration of the course is attained. [End Add] A student may add a course after the Add Period ends only with written permission of the course instructor.


CLEAN COPY

34-20 Undergraduate Registration

Students register at specified times and locations for credit courses. Although the registration procedures are generally uniform, there are variations at some locations. Information on registration for courses offered through Continuing Education is available from the Office of Continuing Education at each location or service area.

Students are strongly urged to consult with their academic adviser before registering for any credit course regardless of delivery system to discuss academic planning.  To enroll for more than a typical credit load (see Section 34-52) in any one semester by all delivery systems, a student must have a cumulative grade point average of at least 2.0.

No student shall be permitted to enroll in 30 or more credits per semester in any circumstance.

No student is permitted to register for another student or to permit anyone to register on the student’s behalf. Students are expected to register during the assigned time.

Students are considered officially enrolled when they have

  1. Agreed to the Student Financial Responsibility Statement which outlines student financial obligations and
  2. Registered for courses.

34-87 Course Add

A student may add a course to their schedule during the course’s Add Period. This period begins on the first day of classes for the semester and ends one (1) calendar day after the end of the Drop period (see Policy 34-89). The Late Add period for a course begins with the first calendar day after the course Add Period and ends on the day when 80 percent of the duration of the course is attained. A student may add a course after the Add Period ends only with written permission of the course instructor.


SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

  • Clark Brigger
  • Wei-fan Chen
  • Tracy Fausnight
  • Deirdre Folkers
  • Katherine Garren
  • Edward Glantz
  • Mark Horn
  • James Jaap
  • Robert Kubat
  • Melissa Kunes
  • Allen Larson
  • Timothy Lawlor, Vice Chair
  • Keith Nelson
  • Maura Shea
  • Jake Springer
  • Mary Beth Williams, Chair
  • Scott Young