Appendix C

10/23/18

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

Updating Language on Conditionally Enrolled Students – Changes to Senate Policies 02-50 Degree Seeking Provisional Student; 05-82 Minimum Entrance Requirements for Admission to Associate Degree Programs; 67-10 Division I – Athletic Competition (University Park); and 67-30 Division III and PSUAC – Athletic Competition (non-University Park)

(Legislative)

Implementation: Upon Approval By the Senate and development of procedures when applicable

This report addresses a missing policy revision and three revised policy revisions for Appendix E from the December 5, 2017 Agenda: Updating Language on Conditionally Enrolled Students – Changes to Senate Policies 02-50; 02-80; 05-80; 05-81; 10-00; 12-00; 12-30; 12-70; 32-30; 32-40; 54-40; and 67-10.

From a federal student aid perspective, the terms ‘conditional’ and ‘provisional’ can be, and often are, synonymous.  Schools can admit students conditionally/provisionally, for example, until they provide further documentation, such as academic transcripts or test scores, or demonstrate an ability to succeed in the program by receiving acceptable grades in program coursework.  Often, schools limit these students’ enrollment in terms of number of courses or enrollment status until they meet the necessary conditions. Students admitted as conditional/provisional are regular students (i.e. eligible for federal student aid) only if the school officially accepts them into an eligible degree program.  If the student is merely allowed to take some courses before being officially admitted to the program, he is not considered a “regular student” and is not eligible for federal student aid funds until he is officially admitted.

Previously, Penn State would admit some students in provisional status if they lacked certain required criteria. Senate policy was updated in 2014 to align with Admission practice – that is to accurately reflect these students as “degree-seeking provisional students” from the point of admission. However, because they were not admitted to a college or degree program, provisional students were not regular, degree-seeking candidates.

Admissions practices have now been updated to provisionally admit students as degree seeking students in the Division of Undergraduate Studies with Conditions. This subtle change satisfies the requirements for federal aid eligibility, and also provides structure and support to students by enrolling them in an academic unit with academic advisers.

From the federal student aid perspective, it is important to consistently and accurately represent these students in policy as officially accepted, matriculated, and degree-seeking (i.e. regular students). Updates to the language in Senate policies to reflect these changes are recommended.

Recommendation

Revise the language in the below Senate policies to remove “provisional” and replace/update to “conditionally enrolled in DUS” or “degree seeking in DUS with conditions”.

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].


In the following title of the policy 02-50, the word “Provisional” remained even though the text of the policy was revised correctly. The title of the policy should have been revised as follows.

  • 02-50 Degree-Seeking [Delete] Provisional [End Delete] Student [Add] Conditionally Enrolled in DUS [End Add]
  • [Add] 05-82 Minimum Entrance Requirements for Admission to Associate Degree Programs [Add]
  • 67-10 Division I – Athletic Competition (University Park)
  • [Add] 67-30 Division III and PSUAC – Athletic Competition (non-University Park) [End Add] 

Revision for Policy 67-10 appeared in the December 2017 Agenda as follows:

67-10 Division I – Athletic Competition (University Park)

C. Enrollment Status

  1. Courses offered through World Campus may not be used to establish the minimum requirements for full-time status.
  2. Degree-seeking [Delete] provisional [End Delete] [Add] in DUS with conditions [End Add], non-degree regular and non-degree conditional students are not eligible to practice or compete.

1. NCAA Division III

g. Degree-seeking [Delete]provisional[End Delete] [Add] in DUS with conditions [End Add], non-degree regular and non-degree conditional students are not eligible to practice or compete.

Revision should have appeared as follows:

67-10 Division I – Athletic Competition (University Park)

[Add] II. Eligibility of Athletes [End Add]

C. Enrollment Status

  1. Courses offered through World Campus may not be used to establish the minimum requirements for full-time status.
  2. Degree-seeking provisional in DUS with conditions, non-degree regular and non-degree conditional students are not eligible to practice or compete.

[Add] 67-30 Division III and PSUAC – Athletic Competition (non-University Park)

II. Eligibility of Athletes

C. Enrollment Status [End Add]

1. NCAA Division III

g. Degree-seeking provisional in DUS with conditions,non-degree regular and non-degree conditional students are not eligible to practice or compete.


Policy 05-82 Minimum Entrance Requirements for Admission to Associate Degree Programs was accidentally omitted from the December 2017 report. Revisions should have appeared as follows:

05-82 Minimum Entrance Requirements for Admission to Associate Degree Programs

To be eligible for admission consideration to the University as an Associate degree candidate, either as a beginning student or as a student with advanced standing, an applicant must meet the following minimum requirements:

  1. Penn State requires graduation from a recognized secondary high school program, home school program or equivalent (e.g. GED), as reported on the application for undergraduate admission, for admission to two-year degree programs.

A secondary school diploma issued by the Pennsylvania Department of Education, or appropriate authority in another state, may be accepted as equivalent to graduation from an accredited secondary school and as equivalent to the minimum secondary school units required for admission, as indicated under the Minimum Carnegie Units heading, with the exception of math and world language.

An adult learner, as defined by the University, may be considered for admission on an exception basis without a high school transcript by, at a minimum, self-certifying graduation. If an adult learner has completed 18 or more collegiate credits at an accredited university, successful collegiate level courses and secondary level Carnegie units as reported on the application will be considered for the admission decision. Adult learner applicants with 17 or fewer collegiate credits are strongly encouraged to provide a high school transcript for admission; however, if a high school transcript is not available, the applicant will be evaluated based on the available credentials and may be referred to degree-seeking [Delete] provisional [End Delete] [Add] conditionally enrolled in DUS [End Add] or other options.

  1. Completion of the required units of preparatory work as indicated below under the heading Minimum Carnegie Units.

The University accepts the definition of a secondary school unit as established by the Carnegie Foundation. A unit represents a year of work in a subject in a preparatory school or secondary school, provided that the work done in that subject is approximately one-fourth of the total amount of work regularly required in a year in the school.

The University reserves the right to deny admission to any applicant for admission for any reason the University determines to be material to the applicant’s qualifications to pursue higher education.

Both for admission to a college or school and for entrance to a major, a student must satisfy the requirements of the University, of the particular college or school, and of the major area. In special circumstances, the University may need to further restrict admissions to a college or school and entrance to majors because of space limitations.

Minimum Carnegie Units

English
Four units, including one unit each in composition and literature, are required.

World Language/Social Studies/Art/Humanities
Five units in any combination of world language, social studies, arts, and humanities are required. These units may include advanced placement courses in the arts.

Science
Two units of science are required.

Math
Two units of mathematics are required.
Some specific programs may have additional entrance requirements.

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

  • Clark Brigger
  • Wei-fan Chen
  • Tracy Fausnight
  • Deirdre Folkers
  • Katherine Garren
  • Edward Glantz
  • Mark Horn
  • James Jaap
  • Robert Kubat
  • Melissa Kunes
  • Allen Larson
  • Timothy Lawlor, Vice Chair
  • Keith Nelson
  • Maura Shea
  • Jake Springer
  • Mary Beth Williams, Chair
  • Richard Young