Appendix F

9/18/18

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID
SENATE COMMITTEE ON UNDERGRADUATE EDUCATION

Aligning Requirements: Changes to Senate Policy 82-20 General Requirements

(Legislative)

Implementation: Upon Approval by the Senate and development of procedures when applicable

Rationale

Currently, the dates used to determine a student’s university requirements (e.g. Writing Across the Curriculum), General Education requirements and entrance to and changes to major requirements are not in alignment. University requirements and General Education requirements are based on the year students enter the university (Policy 82-20) while entrance to and changes of major requirements (Policy 37-30) are based on the year students enter their majors/options.

The mis-alignment of these policies can cause issues when students are progressing toward one set of major requirements and prior to entering the major, those requirements change. In some instances, the changed major requirements interact with General Education requirements causing additional problems for students to progress toward graduation in a timely manner.

Recommendation

We recommend that the dates used to determine a student’s program (e.g. major, minor) requirements be brought into alignment with university requirements and General Education requirements, with all being effective the same term that the student enters the University. This change is intended to provide clarity and transparency to students, avoiding the confusion of having different sets of requirements effective at different points in a student’s academic path. In particular, this would mean that the set of requirements remained constant for students, avoiding situations where students are faced with changing requirements while working toward formal entrance into a program.

Revised Policy

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].

82-20 General Requirements

A degree is awarded after a candidate has applied for graduation and has been certified by the dean(s) of the student’s college(s) that the degree requirements have been met. These degree requirements must have been approved by the Curricular Affairs Committee of the University Faculty Senate. If the degree is a baccalaureate degree, except for the bachelor of philosophy degree, the requirements must include General Education (see Appendix A.1). If the degree is an associate degree, the requirements must include General Education (associate Degree Requirements) (see Appendix A.2). If the degree is a bachelor of arts degree, the requirements must include those requirements approved by the core colleges (see Appendix B) A minimum of 120 credits must be earned for a baccalaureate degree or a minimum of 60 credits must be earned for an associate degree.

The University degree requirements (including General Education) [Add] and requirements for a program (e.g. major, minor, option, honors) [End Add] are those in effect at the time of a student’s first scheduled class meeting following the most recent admission as a degree candidate. [Delete] Requirements for a program (e.g., major, minor, option, honors) are those in effect at the time of the student’s most recent entrance into that program. [End Delete]

Sound education policy makes program changes inevitable. In the event that such changes are approved by the University Faculty Senate, the head of the program must impart those changes to students who have entered or formally applied for the program. Students who encounter problems due to changes should consult [Delete] have the right to consultation [End Delete] with the head of the program and/or the program committee to resolve any difficulties. In the event that the student and the program head cannot agree, the office of the relevant dean is authorized to approve an equitable program of study for the student.


SENATE POLICY 37-30 PROVIDED FOR REFERENCE ONLY

37-30 Entrance to and Changes in Major Programs of Study

  1. A candidate seeking entrance to a major or desiring to change between colleges, the Division of Undergraduate Studies and majors, may do so provided the candidate satisfies the following minimum academic requirements:
    1. Meets the admissions entrance requirements of the college the student wishes to enter.
    2. Demonstrates at least a C (2.00) cumulative average for all courses taken at the University subject to the conditions of Policy 51-50.
    3. Satisfies any additional academic requirements that have been proposed by the college or the major and approved by the dean of the college and the University Faculty Senate Committee on Undergraduate Education and/or the Central Enrollment Management Group. Requirements for entrance to a college shall be those in effect at the time of the student’s most recent admission to degree candidacy (see Policy 82-20). The candidate also must obtain certification from the dean of the college in which the candidate desires to enroll that all entrance to major and change of college requirements have been met.
    4. The dean of the college, with the approval of the program faculty, may approve exceptions for individual students for entrance to a college or major that are deemed academically appropriate.
    5. Apply no more than 91 credits of previous work toward a degree in the new college. Exceptions would be allowed under Policy 37-30 (1) (d).
  2. The dean of the college, in accordance with the policies and procedures of the college or major, may require that a student enrolled in the college gain entrance to a major in a timely manner, typically between the beginning of their third- and the end of their fifth-semester classifications. A student who fails to gain entrance to a major prior to the semester classification specified by the major/college may be required to dis-enroll from the college at the discretion of the dean (see Policy 54-56 (1)).
  3. A candidate desiring to change from a college or major to the Division of Undergraduate Studies must obtain the approval of the director of the Division of Undergraduate Studies.
  4. As soon as a change of major is approved at the dean’s level, the administrative responsibility for the student is transferred. A new adviser is either appointed immediately or when the student changes to the campus where the major can be completed.
  5. For a change of major to be effective for the current semester, it must be approved before the end of the Add Period. For each grade reporting period, the transcript will show the student’s major effective at that time.

Clean Copy

82-20 General Requirements

A degree is awarded after a candidate has applied for graduation and has been certified by the dean(s) of the student’s college(s) that the degree requirements have been met. These degree requirements must have been approved by the Curricular Affairs Committee of the University Faculty Senate. If the degree is a baccalaureate degree, except for the bachelor of philosophy degree, the requirements must include General Education (see Appendix A.1). If the degree is an associate degree, the requirements must include General Education (associate Degree Requirements) (see Appendix A.2). If the degree is a bachelor of arts degree, the requirements must include those requirements approved by the core colleges (see Appendix B) A minimum of 120 credits must be earned for a baccalaureate degree or a minimum of 60 credits must be earned for an associate degree.

The University degree requirements (including General Education) and requirements for a program (e.g. major, minor, option, honors) are those in effect at the time of a student’s first scheduled class meeting following the most recent admission as a degree candidate.

Sound education policy makes program changes inevitable. In the event that such changes are approved by the University Faculty Senate, the head of the program must impart those changes to students who have entered or formally applied for the program. Students who encounter problems due to changes should consult with the head of the program and/or the program committee to resolve any difficulties. In the event that the student and the program head cannot agree, the office of the relevant dean is authorized to approve an equitable program of study for the student.


Senate Committee on Admissions, Records, Scheduling, and Student Aid 2017-2018

  • Steven Andelin
  • Victoria Braithwaite
  • Clark Brigger
  • Wei-fan Chen
  • Harold Hayford, Vice Chair
  • James Jaap
  • Robert Kubat
  • Melissa Kunes
  • Maura Shea
  • Shuang Shen
  • Jake Springer
  • Darryl Thomas
  • Mary Beth Williams, Chair
  • Douglas Wolfe

Senate Committee on Undergraduate Education 2017-2018

  • Andrew Ahr
  • Jonna Belanger
  • Joseph Bauman
  • Gretchen Casper
  • Theodore Cios
  • Delia Conti
  • Joyce Furfaro, Vice-Chair
  • Yvonne Gaudelius
  • David Han
  • Peter Heaney
  • Karen Henninger
  • Vicki Hewitt
  • Peggy Johnson
  • Peter Linehan
  • Karen Pollack
  • Vansh Prabhu
  • Janina Safran
  • George Samuel
  • Elizabeth Seymour, Chair
  • David Smith
  • Michele Stine
  • Samia Suliman