Appendix E

12/5/17

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

Updating Language on Conditionally Enrolled Students – Changes to Senate Policies 02-50; 02-80; 05-80; 05-81; 10-00; 12-00; 12-30; 12-70; 32-30; 32-40; 54-40; and 67-10

(Legislative)

Implementation: Upon Approval by the Senate and development of procedures when applicable

From a federal student aid perspective, the terms ‘conditional’ and ‘provisional’ can be, and often are, synonymous.  Schools can admit students conditionally/provisionally, for example, until they provide further documentation, such as academic transcripts or test scores, or demonstrate an ability to succeed in the program by receiving acceptable grades in program coursework.  Often, schools limit these students’ enrollment in terms of number of courses or enrollment status until they meet the necessary conditions. Students admitted as conditional/provisional are regular students (i.e. eligible for federal student aid) only if the school officially accepts them into an eligible degree program.  If the student is merely allowed to take some courses before being officially admitted to the program, he is not considered a “regular student” and is not eligible for federal student aid funds until he is officially admitted.

Previously, Penn State would admit some students in provisional status if they lacked certain required criteria. Senate policy was updated in 2014 to align with Admission practice – that is to accurately reflect these students as “degree-seeking provisional students” from the point of admission. However, because they were not admitted to a college or degree program, provisional students were not regular, degree-seeking candidates.

Admissions practices have now been updated to provisionally admit students as degree seeking students in the Division of Undergraduate Studies with Conditions. This subtle change satisfies the requirements for federal aid eligibility, and also provides structure and support to students by enrolling them in an academic unit with academic advisers.

From the federal student aid perspective, it is important to consistently and accurately represent these students in policy as officially accepted, matriculated, and degree-seeking (i.e. regular students). Updates to the language in Senate policies to reflect these changes are recommended.

Recommendation

Revise the language in the below Senate policies to remove “provisional” and replace/update to “conditionally enrolled in DUS” or “degree seeking in DUS with conditions”.

  • 02-50 Degree-Seeking Provisional Student
  • 02-80 Non-degree Student
  • 05-80 First-Year Admission as a Baccalaureate or an Associate Degree Candidate
  • 05-81 Minimum Entrance Requirements for Admission to Baccalaureate Degree Programs
  • 10-00 Degree-Seeking Provisional Students
  • 12-00 Admission of a Degree-Seeking Provisional Student – Change to College of Enrollment
  • 12-30 Baccalaureate Degree Candidate
  • 12-70 Associate Degree Candidate
  • 32-30 Responsibilities of Advisers and Advisees
  • 32-40 Assignment of Adviser
  • 54-40 Academic Suspension
  • 67-10 Division I – Athletic Competition (University Park)

Please note that the following contains bold text for additions and strikeouts indicating deleted text. Deleted text is notated with [Delete] [End Delete]. Added text is notated with [Add] [End Add].

02-50 Degree-Seeking Provisional Student

A student who is seeking to pursue either a baccalaureate or associate degree, holds a high school degree or equivalent, but does not meet all criteria specified in Sections 05-00 and 06-00 may be admitted to the University as a degree-seeking [Delete] provisional [End Delete] student [Add] conditionally enrolled in DUS [End Add].  The individual must meet all requirements specified in Section 10-00.

02-80 Non-degree Student

A person enrolled in a course who is not a degree candidate or degree-seeking [Delete]  provisional [End Delete] [Add] conditionally enrolled in DUS [End Add] student is classified as a nondegree student. A nondegree student must either hold a high school diploma or its equivalent to take undergraduate courses. Exceptions may be made by the Undergraduate Admissions Office for students currently enrolled in high school (dual-enrollment students). A nondegree student may apply to enroll, if space is available, in credit courses if the requirements specified in Section 14-00 are met. A nondegree student may become a degree candidate under conditions specified in Section 18-00.

05-80 First-Year Admission as a Baccalaureate or an Associate Degree Candidate

Note b: An applicant who does not meet all the criteria specified in Sections 05-00 and 06-00 can be considered for admission as a degree seeking [Delete] provisional [End Delete] student [Add] conditionally enrolled in DUS [End Add] in accordance with the policies and procedures of Section 10-00.

05-81 Minimum Entrance Requirements for Admission to Baccalaureate Degree Programs

To be eligible for admission consideration to the University as a Baccalaureate degree candidate, either as a beginning student or as a student with advanced standing, an applicant must meet the following minimum requirements:

  1. Penn State requires graduation from a recognized secondary high school program, home school program or equivalent (e.g. GED), as reported on the application for undergraduate admission, for admission to four-year degree programs. A secondary school diploma issued by the Pennsylvania Department of Education, or appropriate authority in another state, may be accepted as equivalent to graduation from an accredited secondary school and as equivalent to the minimum secondary school units required for admission, as indicated under the Minimum Carnegie Units heading, with the exception of math and world language.
    An adult learner, as defined by the University, may be considered for admission on an exception basis without a high school transcript by, at a minimum, self-certifying graduation. If an adult learner has completed 18 or more collegiate credits at an accredited university, successful collegiate level courses and secondary level Carnegie units as reported on the application will be considered for the admission decision. Adult learner applicants with 17 or fewer collegiate credits are strongly encouraged to provide a high school transcript for admission; however, if a high school transcript is not available, the applicant will be evaluated based on the available credentials and may be referred to degree-seeking [Delete]  provisional [End Delete] [Add] conditionally enrolled in DUS [End Add] or other options.

10-00 Degree-Seeking [Delete] Provisional [End Delete] [Add] Students in the Division of Undergraduate Studies with Conditions [End Add]

An applicant seeking to pursue a degree program and holding a high school diploma or its equivalent may be admitted to enroll in credit courses at the University as a degree-seeking [Delete] provisional [End Delete] student [Add] conditionally enrolled in the Division of Undergraduate Studies [End Add]. A degree –seeking [Delete] provisional [End Delete] student [Add]  in DUS with conditions [End Add] is considered a regular student for registration and academic advising and is entitled to all services provided to all students of the University.  A degree-seeking [Delete]  provisional [End Delete] student [Add] conditionally enrolled in DUS [End Add] [Delete] that [End Delete] [Add] who [End Add] is admissible to the University may enroll in credit courses if the following criteria are met:

  1. The applicant provides evidence of academic success based on credentials submitted with the application; however, does not meet all criteria specified in Sections 05-00 and 06-00.
  2. The applicant has not been dismissed for unsatisfactory scholarship from any other college or university previously attended.
  3. The applicant has not been dismissed or suspended for nonacademic reasons from any college or university.3a. An applicant who has any criminal or disciplinary issues and is not in good standing at another accredited college or university must have received clearance from the Office of Student Conduct.

Note a: An applicant with a baccalaureate or higher degree is not eligible to enroll as a degree-seeking [Delete]  provisional [End Delete] [Add] student conditionally enrolled in DUS [End Add] and can be referred to the Graduate School for non degree program consideration.

12-00 Admission of a Degree-Seeking [Delete] Provisional [End Delete] Student [Add] Conditionally Enrolled in DUS [End Add] Change to College of Enrollment

12-30 Baccalaureate Degree Candidate

A degree-seeking [Delete]  provisional [End Delete] student [Add] conditionally enrolled in DUS [End Add] must complete a minimum of 18 credits at the University with a minimum grade-point average of 2.00 and satisfy all the requirements of the college of enrollment or the Division of Undergraduate Studies to be considered for a change of enrollment.

12-70 Associate Degree Candidate

A degree-seeking [Delete]  provisional [End Delete] student [Add] conditionally enrolled in DUS [End Add] must complete a minimum of 9 credits at the University with a minimum grade-point average of 2.00 and satisfy all the requirements of the college of enrollment or the Division of Undergraduate Studies to be considered for a change of enrollment.

32-30 Responsibilities of Advisers and Advisees

Responsibility for providing the student with a primary academic adviser is as follows:

  • Degree-Seeking [Delete] Provisional [End Delete] Students [Add] Conditionally Enrolled in DUS [End Add].

University Park–The Division of Undergraduate Studies is responsible for providing the student with a primary academic adviser.

32-40 Assignment of Adviser

  • Degree-Seeking [Delete] Provisional  [End Delete] Students  [Add] Conditionally Enrolled in DUS  [End Add].

University Park – Responsibility for assignment of adviser rests with the Division of Undergraduate Studies.

54-40 Academic Suspension

Academic suspension is an official notification that a student has earned a semester grade-point average of less than 2.00 while on academic warning. A student who has been academically suspended may not schedule courses at the University for two consecutive semesters (Note: Summer session is equal to one semester and includes all courses offered after Spring semester and before Fall semester).  A student returning from academic suspension must apply for re-enrollment as defined in policy 58-00 (or admission, if he/she is a degree-seeking  [Delete] provisional [End Delete]student  [Add] conditionally enrolled in DUS [End Add]) and returns to the University in warning status, with his/her former cumulative grade-point average, and with a hold placed on the registration.  The student must receive written support obtained in the college/major (or DUS) the student intends to pursue.

67-10 Division I – Athletic Competition (University Park)

C. Enrollment Status

  1. Courses offered through World Campus may not be used to establish the minimum requirements for full-time status.
  2. Degree-seeking [Delete] provisional [End Delete]  [Add] in DUS with conditions [End Add], non-degree regular and non-degree conditional students are not eligible to practice or compete.

1. NCAA Division III

g. Degree-seeking [Delete] provisional [End Delete]  [Add] in DUS with conditions [End Add], non-degree regular and non-degree conditional students are not eligible to practice or compete.

SENATE COMMITTEE ON ADMISSIONS, RECORDS, SCHEDULING, AND STUDENT AID

  • Steven Andelin
  • Victoria Braithwaite
  • Clark Brigger
  • Wei-fan Chen
  • Anna Griswold
  • Harold Hayford, Vice Chair
  • James Japp
  • Robert Kubat
  • Maura Shea
  • Shuang Shen
  • Jake Springer
  • Darryl Thomas
  • Mary Beth Williams, Chair
  • Douglas Wolfe