Appendix E

1/28/20

SENATE COMMITTEE ON EDUCATION

CORRECTED COPY
(Shaded areas in [square brackets] reflect editorial revisions made after the Senate meeting. ) 

Changes to Senate Policy 56-30: Withdrawal

(Legislative)

Implementation: Upon Approval by the Senate and Development of Procedures When Applicable

Rationale

The number of veterans and U.S. Armed Forces service members attending the University has increased over the last decade and we expect to see their number continue to increase. There are approximately 5,600 students across Penn State’s campuses who are either veterans or service members. The active-duty service member and activated reserve-component service member portion of this student community are committed to serve our nation with a world-wide deployment responsibility and are subject to change of assignments/duty location, all which can occur with little or no notice. The dynamic nature of their national service can cause interruptions in their academic progress which in turn jeopardizes their ability to pursue a degree.  A short- or no-notice change of duty station or deployment order often results in a student not being able to complete a full schedule of courses for a given semester. This situation is out of the student’s control. With Penn State’s flexible learning options, some students find themselves in a position where they have the capacity to complete a portion of their schedule of courses for a given semester when faced with this situation but are not able to do so without negative financial consequences due to Penn State policy. Currently, their only options are to late drop courses, which carries a negative financial consequence, or to withdraw from all courses under the university’s current Military Withdrawal Policy to avoid negative financial consequences.

The current Military Withdrawal Policy recognizes that these students encounter unique situations as a result of their service and ensures the university accommodates those students without negative financial consequence for a situation that is out of their control. Revising current policy to allow students to continue with a portion of their schedule of courses without negative financial consequence will continue the military withdrawal policy’s spirit of intent while greatly improving our service to this student community and helping them continue their academic progress.

Recommendation

We recommend that Penn State’s Military Withdrawal Policy be revised to allow students to partially cancel their schedule of courses for a given semester. This Partially Cancelled Schedule Policy will allow students who are faced with short- or no-notice military relocation or deployment orders to continue their academic progress, if they are able, and to avoid the negative financial consequences of not completing a course after the drop/add period.

Revised Policy

56-30 Withdrawal

A student who is unable to complete a schedule of courses for a given semester may withdraw from enrollment in all courses at the University. The student may withdraw any time up to and including the last day of classes, before the final examination period begins. If the student is a degree candidate, then at the time of withdrawal from enrollment in courses the student also withdraws from the university as a degree candidate. Thus, to enroll in courses at a later time as a degree candidate, a request for re-enrollment as a degree candidate must be made in accordance with the policies and procedures for re-enrollment given in Section 58-00. If the person is a nondegree student who wishes to enroll in courses at a later time, the policies and procedures given in Section 14-00 must be followed. Students withdrawing from enrollment in courses at the University before the end of a semester receive refunds according to a schedule detailed under the section on tuition and fees in the current Baccalaureate Degree Programs Bulletin or a current copy of the Schedule of Courses.

[Add] Active-duty service members or activated reserve-component members of the U.S. Armed Forces (not a contractor or civilian working for the military) and/or spouses/domestic partners of active-duty members or activated reserve-component members who are ordered by their military service to relocate or deploy and, as a result, are unable to complete a schedule of courses for a given semester may request a Partially Cancelled Schedule. Full military withdrawals will be considered in cases where the student is unable to complete their full schedule of courses. This type of withdrawal will be in accordance with the policies and procedures for withdrawal given [Add] previously [End Add] in Section [Delete] 56-40 [End Delete][Add] 56-30 [End Add]. A Partially Cancelled Schedule will be considered in cases where the student is only able to continue with a portion of their scheduled courses as a result of their military relocation or deployment. In the case of a partially cancelled schedule, students will be allowed to drop a portion of their scheduled courses after consulting their college/academic unit, and they will maintain their status in the university as a degree candidate.[End Add]

At University Park, if the director of University Health Services determines that a student is unable to complete a schedule of classes because of illness, the director may give the student permission to withdraw from the University. The director of University Health Services should inform either the dean of the college of enrollment or the director of the Division of Undergraduate Studies if the student is enrolled in that division of this action. If the student is not able to initiate a withdrawal, the dean of the college in which the student is enrolled or the director of the Division of Undergraduate Studies if the student is enrolled in that division may do so upon proper notification. At other locations, if the executive officer or a designated academic officer determines that a student is unable to complete a schedule of classes because of illness, the executive officer or designated academic officer may give the student permission to withdraw from the University and may also initiate the withdrawal.

If a student is suspended or dismissed from the University for nonacademic reasons, the director of Judicial Affairs should inform either the dean of the college of enrollment, or the director of the Division of Undergraduate Studies if the student is enrolled in that division, that the student has been separated from the University. If the student fails to initiate a withdrawal, the dean or the director of the Division of Undergraduate Studies may do so upon proper notification.

If a degree candidate does not register for consecutive semesters (with the exception of summer session) and does not file for a leave of absence, the person’s status as a degree candidate is automatically terminated. The person must request re-enrollment and be accepted as a degree candidate following the policies and procedures of Section 58-00 before resuming as a degree candidate.

A person who was a degree candidate but who has withdrawn from the University may wish to enroll in courses at another university or college while absent from the University. To return to the University as a degree candidate, the person must request re-enrollment and be accepted as a degree candidate, following the policies and procedures given in Section 58-00. A degree candidate who wishes to take courses at another institution only during the summer session need not apply for re-enrollment as a degree candidate for the following fall semester. The procedures for obtaining credit for courses taken at other universities and colleges can be found in Sections 42-80 and 42-90.

Note: Before attending the other institution the candidate should secure from the dean of the college in which the candidate is enrolled, or the director of the Division of Undergraduate Studies if the candidate is enrolled in that division, verification that the courses to be taken are appropriate for the candidate’s program. The candidate should prepare a written request to the director of admissions in order to determine what credits are transferable. In addition, the candidate may be requested to provide a catalog from the other institution.

SENATE COMMITTEE ON EDUCATION

  • Vinita Acharya
  • Kelly Austin
  • Barbara Barr
  • Erin Boas
  • Gretchen Casper
  • Delia Conti
  • Renata Engel
  • Joyce Furfaro, Vice-Chair
  • Yvonne Gaudelius
  • Vicki Hewitt
  • Peggy Johnson
  • Peter Linehan
  • Megan Marshall
  • Katherine Masters
  • Jacob Moore
  • Richard Page
  • Kathleen Phillips
  • Karen Pollack
  • Brianne Pragg
  • Jay Precht
  • Michele Rice
  • Diego Santos
  • Wen Shen
  • David Smith
  • Michele Stine, Chair
  • Samia Suliman
  • Stephen Van Hook
  • Tiffany Whitcomb
  • Chelsea Wood